The Monitoring Officer presented a report, the purpose of which, was to propose a programme of ordinary meetings of the Council and Council Committees for May 2022 - April 2023 for approval (Appendix 1 to the report) and to note the proposed programme of meetings for the municipal year May 2023 – April 2024 (at Appendix 2).
She advised that the approval of the programme of ordinary meetings of Council and Council Committees is required in accordance with the Council’s Constitution.
Provisional appointments would be placed in the Members/Cabinet Committee electronic calendar and expanded as necessary to all individual Members’ calendars, when the schedule is approved and as soon as the composition of all Council bodies is known, based on the political balance of the Authority.
Under the Local Government (Wales) Measure 2011, the Council is required to undertake a survey of the timings of all Committee meetings as soon as possible in a new term of office. It is proposed explained the Monitoring Officer, that the survey will be carried out imminently, with the outcomes of this reported back to Council in July with full implementation to take effect from September. Therefore, whilst the dates of Committee meetings were shown in the attached Appendices, the timings of these will be added following the outcome of this survey, other for the exceptions to meetings scheduled this month.
The Monitoring Officer confirmed, that in order to assist with future planning, a draft programme of meetings for the 2023/24 Municipal Year is attached at Appendix 2 of the reportfor noting. This programme may be subject to some further amendments, prior to it being approved at next year’s Annual Meeting of Council.
RESOLVED: That Council:-
a. Approved the proposed programme of Council meetings for 2022/23 set out in paragraph 4.1 of the report;
b. Approved the proposed programme of meetings of Council Committees set out in Appendix 1 of the report;
c. Noted the provisional draft programme of meetings of Council and Council Committees for 2023/24 set out in Appendix 2 to the report;
d. Noted the proposed dates of Cabinet, any Cabinet Committees and the Coychurch Crematorium Joint Committee which were also set out in Appendix 1 and 2 to this report, for information purposes.
e. Noted that the timings of meetings shown in Appendix 1 and 2 will be confirmed upon the completed outcome of the Timings of Meetings survey to be undertaken by Members and further reported to Council.