To receive apologies for absence (to include reasons, where appropriate) from

Members/Officers.

Apologies for absence were received from the following Member:

Councillor R M James.

To receive declarations of personal and prejudicial interest (if any) from Members/Officers in accordance with the provisions of the Members Code of Conduct adopted by Council from 1 September 2008.

Councillor J E Lewis declared a prejudicial interest in agenda item no. Application to Licence Private Hire Vehicle as the applicant is known to her and family.  Councillor Lewis withdrew from the meeting during this item.    

To receive for approval the public Minutes of the Licensing Sub-Committee of 19 January 2016.

RESOLVED:           That the minutes of the Licensing Sub-Committee of 19 January 2016 be approved as a true and accurate record.

The Team Manager Licensing submitted a report regarding an application by Mr Dean Thomas to licence a BMW 520 4 door saloon vehicle registration number YK62 XYG as a private hire vehicle to seat 4 persons.  The vehicle is pre-owned and first registered at the DVLA on 1 September 2012.   

The applicant attended in support of his application and the Sub-Committee adjourned the meeting in order to view the vehicle.  On inspecting the vehicle, the mileage was confirmed as being 49,189 miles. 

The applicant informed the Sub-Committee that he had transferred the number plate on the vehicle to L30 YDT.  The Team Manager Licensing informed the applicant that he would be required to produce evidence to the Council of the change in number plates.  The applicant explained that in the event of his application being successful he proposed to use the vehicle in his private hire / executive hire business.  He now had his own garage which enabled him to have better control over the use of his fleet of vehicles.    

The Team Manager Licensing informed the Sub-Committee that the application fell outside the Policy guidelines for the first licensing of vehicles and which would normally be refused; however, a relaxation of the Policy may be considered in exceptional circumstances.   

RESOLVED:           That the Sub-Committee has considered the application to licence a BMW 520 4 door saloon vehicle registration number L30 YDT as a private hire vehicle.  

                        The Sub-Committee has also considered the policy              considerations applicable and in view of the exceptional quality of the vehicle, granted the application to licence a BMW 520 4 door saloon vehicle registration number L30 YDT as a private hire vehicle. 

The reports and minutes relating to the following items are not for publication as they

contain exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information)(Variation)(Wales) Order 2007.

If following the application of the public interest test the Committee resolves pursuant to the Act to consider these items in private, the public will be excluded from the meeting during such consideration.

That under Section 100A(4) of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007, the public be excluded from the meeting during consideration of the following items of business as they contain exempt information as defined in Paragraphs 12 of Part 4 and Paragraph 21 of Part 5 of Schedule 12A of the Act.

Following the application of the public interest test it was resolved that pursuant to the Act referred to above to consider the following items in private, with the public excluded from the meeting, as it was considered that in all the circumstances relating to the items, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, because the information would be prejudicial to the applicants.

To receive for approval the exempt Minutes of a meeting of the Licensing Sub-Committee held on 19 January 2016.

To consider any other item(s) of business in respect of which notice has been given in accordance with Rule 4 of the Council Procedure Rules and which the person presiding at the meeting is of the opinion should by reason of special circumstances be transacted at the meeting as a matter of urgency.

There were no urgent items.