To receive apologies for absence from Members.   

Councillor P James

Councillor D Patel

Councillor E Venables

To receive declarations of personal and prejudicial interest (if any) from Members/Officers in accordance with the provisions of the Members Code of Conduct adopted by Council from 1 September 2008.

None

To receive for approval the Public Minutes of a meeting of the Licensing Sub-Committee dated 12 July 2016

RESOLVED

That the minutes of the meeting of the Licensing Sub-Committee dated 12 July 2016 be approved as a true and accurate record.

The Team Manager Licensing submitted a report regarding an application to licence a Volkswagen Transporter MPV vehicle registration VWB 1S as a private hire vehicle to seat 8 persons. The report indicated that the applicant was Gareth J Gibbs however this was a joint application for both Gareth and Cheryl Gibbs.  The vehicle was pre-owned and first registered at the DVLA on 9 September 2014 and not wheelchair accessible.  The applicants had provided an interim service invoice and an account invoice dated 23 March 2016 for the vehicle.

The applicants attended in support of their application and the Sub-Committee adjourned the meeting in order to view the vehicle.  On inspecting the vehicle, the mileage was confirmed as being 37,215.

The applicants informed the Sub-Committee that if approved, the vehicle would be used for school transport runs for autistic children.  It had previously been used as a demonstrator and was still covered under the manufacturer’s warranty.    

The Team Manager Licensing informed the Sub-Committee that the application fell outside the Private Hire Vehicle Policy guidelines approved by the Licensing Committee however a relaxation of the Policy could be considered in exceptional circumstances.

RESOLVED  

That the Sub-Committee had considered the application to licence a Volkswagen Transporter MPV vehicle registration number VWB 1S as a private hire vehicle to seat 8 persons.

Given the age of the vehicle the Sub-Committee noted the application fell outside the private hire vehicle policy, but noted the policy guidelines regarding the first licensing of private hire vehicles which fell outside the policy guidelines.

The Sub-Committee had noted paragraph 2.2.5 of the policy and noted the exceptional interior and exterior quality as well as the exceptional standards of safety and regular servicing of the vehicle. As such the Sub-Committee granted the application to licence a Volkswagen Transporter MPV vehicle registration number VWB 1S as a private hire vehicle to seat 8 persons.

To consider any other item(s) of business in respect of which notice has been given in accordance with Rule 4 of the Council Procedure Rules and which the person presiding at the meeting is of the opinion should by reason of special circumstances be transacted at the meeting as a matter of urgency.

There were no urgent items.

The minutes and reports relating to the following items are not for publication as they

contain exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information)(Variation)(Wales) Order 2007.

If following the application of the public interest test the Committee resolves pursuant to the Act to consider these items in private, the public will be excluded from the meeting during such consideration.

RESOLVED

That under Section 100A (4) of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007, the public be excluded from the meeting during consideration of the following items of business as they contain exempt information as defined in Paragraphs 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Act.

Following the application of the public interest test it was resolved that pursuant to the Act referred to above, to consider the following items in private, with the public excluded from the meeting, as it was considered that in all the circumstances relating to the items, the public interest in maintaining  the exemption outweighed the public interest in disclosing the information, because the information would be prejudicial to the applicants.

To receive for approval the Exempt Minutes of a meeting of the Licensing-Sub Committee dated 12 July 2016

RESOLVED

That the exempt Minutes of a meeting of the Licensing Sub-Committee of 12 July 2016, be approved as a true and accurate record.