To receive declarations of personal and prejudicial interest (if any) from Members/Officers in accordance with the provisions of the Members Code of Conduct adopted by Council from 1 September 2008.

None.

Applicant – Mr Phillips on behalf of Porthcawl Elvis Festival Limited.

All those present introduced themselves and the Chairperson outlined the procedure to be adopted at the meeting.

The Team Manager Licensing reported on an application for the grant of a street trading consent for the Family Zone, The Esplanade, Porthcawl for “Elvis” merchandise and for food outlets in John Street and The Esplanade during the Elvis Festival weekend of the 23 / 24 September 2017.  The application had been made by Porthcawl Elvis Festival Limited.

The Team Manager Licensing informed the Sub-Committee that the application had been the subject of consultation and advertised which resulted in concerns being raised by the Manager of the Highways Network, Bridgend County Borough Council about the granting of permission to trade on the highway.  She stated that discussions had taken place and correspondence exchanged on the logistics and organisation of the Festival, including the Council’s Events Safety Advisory Group, however the objection from the Highways Department had not been withdrawn. 

The Team Manager Licensing informed the Sub-Committee that Mr Phillips, on behalf of the event organisers and Mr Kevin Mulcahy, Group Manager Highways Services would present an update on progress made as a result of discussions which had taken place.

The Chairperson invited Mr Phillips on behalf of Porthcawl Elvis Festival Limited to present his application.

Mr Phillips on behalf of the applicant informed the Sub-Committee that the festival organisers wished to create more of a family event and to make it a better visitor experience for families.  He stated that discussions had taken place with the Highways Department on the proposed road closures over the last 2 years and the police had encouraged the festival organisers to provide more catering outlets.  It was intended to provide catering units at last year’s festival, however there had been insufficient time to do so due to delays in the approval of the road closures at that time. 

Mr Phillips informed the Sub-Committee that there is sufficient space in the area of the road closure to site a mobile catering unit.  He also informed the Sub-Committee that this was not a late application as it had been the subject of discussion with the Highways Department as early as October 2016.  He stated that it might not prove possible to secure more than one mobile catering unit due to the closeness of the event and would therefore not make the proposed family zone viable.  The grant of consent for 2 mobile catering units would make the family zone more viable. 

The Chairperson invited the Group Manager Highways Services to present his Department’s objections to the application for street trading consent and to clarify the area of road which would be the subject of a temporary traffic order.   

The Group Manager Highways Services informed the Sub-Committee that it was considered by the Highways Department that trading within the boundaries of the area covered by the temporary traffic order would be manageable.  However, one area had been identified outside  ...  view the full minutes text for item 45.

To consider any other item(s) of business in respect of which notice has been given in accordance with Rule 4 of the Council Procedure Rules and which the person presiding at the meeting is of the opinion should by reason of special circumstances be transacted at the meeting as a matter of urgency.

There were no urgent items.