To receive declarations of personal and prejudicial interest (if any) from Members/Officers in accordance with the provisions of the Members Code of Conduct adopted by Council from 1 September 2008.

Councillor G Thomas declared a prejudicial interest in agenda item 10 – Application for Grant of Licences as the driver is a friend.  Councillor Thomas left the meeting prior to the application being considered.  

To receive for approval the public Minutes of the meeting of the Licensing Sub-Committee of 11 April 2017.

RESOLVED:          That the minutes of the Licensing Sub-Committee of 11 April 2017 be approved as a true and accurate record.    

The Team Manager Licensing submitted a report regarding an application by Mr Robert Sheldon to licence a Mercedes E Class Estate 220 CDI vehicle registration number MT14 UGV as a private hire vehicle to seat 4 persons.  The vehicle is pre-owned and was first registered at the DVLA on 18 June 2014.       

Mr Sheldon attended in support of his application and the Sub-Committee adjourned the meeting in order to view the vehicle.  On inspecting the vehicle, the mileage was confirmed as 19,892 miles.  The Team Manager Licensing informed the Sub-Committee that the application falls outside the Private Hire Vehicle Policy, but a relaxation maybe considered in exceptional circumstances.   

The applicant informed the Sub-Committee that in the event of his application being successful, he proposed to use the vehicle as part of his fleet, for airport and cruise terminal transfers.   

The Sub-Committee retired to consider the application and on their return, it was:

RESOLVED:           That the Sub-Committee has considered the application to licence a Mercedes E Class Estate 220 CDI vehicle registration number MT14 UGV as a private hire vehicle to seat 4 persons. 

The Sub-Committee has noted the application falls outside paragraph 2.1 of the Private Hire Vehicle Policy due to the age of the vehicle.  The Sub-Committee has noted the provisions of paragraph 2.2.5 which allow a relaxation of the policy in exceptional circumstances.  The Sub-Committee considers that such circumstances are met and granted the licence in view of exceptional exterior and interior quality of the vehicle and exceptional standards of safety.

To consider any other item(s) of business in respect of which notice has been given in accordance with Rule 4 of the Council Procedure Rules and which the person presiding at the meeting is of the opinion should by reason of special circumstances be transacted at the meeting as a matter of urgency.

There were no urgent items.

The minutes and reports relating to the following items are not for publication as they

contain exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information)(Variation)(Wales) Order 2007.

If following the application of the public interest test the Committee resolves pursuant to the Act to consider these items in private, the public will be excluded from the meeting during such consideration.

RESOLVED:           That under Section 100A (4) of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007, the public be excluded from the meeting during consideration of the following items of business as they contained exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Act.

Following the application of the public interest test it was resolved that pursuant to the Act referred to above, to consider the following items in private, with the public excluded from the meeting, as it was considered that in all the circumstances relating to the items, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, because the information would be prejudicial to the applicants so mentioned.

To receive for approval the exempt minutes of the licensing Sub-Committee of 11 April 2017.