RESOLVED: That due to the absence of the Chairperson Cllr G Thomas was elected Chairperson for the meeting.

To receive declarations of personal and prejudicial interest (if any) from Members/Officers in accordance with the provisions of the Members Code of Conduct adopted by Council from 1 September 2008.

None

To receive for approval the Minutes of the  03/07/2018

RESOLVED:  That the Minutes for the meeting of the Licencing Sub (B) for the 03/07/2018 be approved as a true and accurate record

The Head of Legal and Regulatory Services submitted a report, which asked the Sub Committee to consider an application to grant a license for a Private Hire Vehicle.

The application was made by Paul A May to licence a Toyota Avensis, vehicle registration number FA17 JJX as a private hire vehicle to seat 4 persons. The vehicle was preowned and was first registered at the DVLA on 7 August 2017

The meeting was briefly adjourned for Members to inspect the vehicle.

Upon recommencing the meeting, the Legal Officer advised members that the current mileage of the vehicle was at 17,086 miles. She stated that the vehicle fell outside the Private Hire Vehicle Policy approved by the Licencing Committee. The vehicle was not wheelchair accessible, but there were specific policy guidelines in respect of the first licensing of Private Hire Vehicles which fell outside the policy guidelines outlined in paragraph 4.4 of the report.

For members’ information there was no service history provided as the requirement for servicing the vehicle has not been reached. An enforcement officer viewed the vehicle on 8 August 2018 and confirmed the mileage at the time as 17,084. The vehicle was presented in good condition with no visible issues or faults.

RESOLVED:               The Sub-Committee considered the application to licence Vehicle Registration number AO64 KVW as a Private Hire Vehicle.

Members noted that the application falls outside the Licensing Policy at paragraph 2.1 due to the vehicles age.

Members further noted that the Policy at paragraph 2.2 allows it to be relaxed in exceptional circumstances, and examples of these were detailed in paragraph 2.4 of the Policy.

Having examined the vehicle, the Sub-Committee felt that the vehicle was exceptional in terms of its quality both interior, exterior and its safety qualities. The Sub-committee therefore granted the licence.

To consider any other item(s) of business in respect of which notice has been given in accordance with Rule 4 of the Council Procedure Rules and which the person presiding at the meeting is of the opinion should by reason of special circumstances be transacted at the meeting as a matter of urgency.

None

The reports relating to the following items are not for publication as they

contain exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972 as amended by the Local Government (Access to Information)(Variation)(Wales) Order 2007.

If following the application of the public interest test the Committee resolves pursuant to the Act to consider these items in private, the public will be excluded from the meeting during such consideration.

RESOLVED:                  That under Section 100A (4) of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007, the public be excluded from the meeting during consideration of the following items of business as they contained exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Act.

                                       Following the application of the public interest test it was resolved that pursuant to the Act referred to above, to consider the following items in private, with the public excluded from the meeting, as it was considered that in all the circumstances relating to the items, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, because the information would be prejudicial to the applicants so mentioned. 

To receive for approval the exempt Minutes of the 03/07/18