Agenda and minutes

Subject Overview and Scrutiny Committee 2 - Monday, 16th March, 2020 09:30

Venue: Council Chamber, Civic Offices Angel Street Bridgend CF31 4WB. View directions

No. Item


Election of Chairperson


It was moved; duly seconded and carried unanimous, that Councillor Gebbie be nominated as Chairperson for the meeting.


RESOLVED:              That Councillor J Gebbie be elected Chairperson for the meeting of the Subject Overview and Scrutiny Committee 2.


Apologies for Absence

To receive apologies for absence from Members.



Cllr Mike Clarke, Cllr Pam Davies, Cllr Sorrel Dendy, Cllr Cheryl Green

Cllr Martyn Jones, Cllr Mike Kearn, Cllr Janice Lewis, Cllr Stephen Smith, Cllr David White, Michelle King


Declarations of Interest

To receive declarations of personal and prejudicial interest (if any) from Members/Officers in accordance with the provisions of the Members Code of Conduct adopted by Council from 1 September 2008 (including whipping declarations)






Approval of Minutes pdf icon PDF 68 KB

To receive for approval the minutes of the 22/01/2020 and 05/02/2020.



Additional documents:


RESOLVED:                That the Minutes of the meeting of Subject Overview and Scrutiny Committee 2 dated 22 January 2020 and 5 February 2020 be approved as a true and accurate record.


Transformation Programme - Accelerating the pace of change for Integrated Services (APCIS) pdf icon PDF 929 KB


Susan Cooper, Corporate Director, Social Services and Wellbeing

Cllr Phil White, Cabinet Member – Social Services and Early Help

Jackie Davies, Head of Adult Social Care

Andrew Thomas, Group Manager - Sports and Physical Activity

Carmel Donovan, Group Manager - Integrated Community Services - Community Networks

Michelle King, Group Manager - Integrated Community Services - Community Resource

Heidi Bennett, Chief Executive - BAVO

Kay Harries, Operations and Partnerships Manager  - BAVO

Anthony Hughes, Head of Regional Partnership Board Programme Management Office, Cwm Taf Morgannwg University Health Board


The Corporate Director, Social Services and Wellbeing explained to Members that there would be a short presentation. She drew Members attention to page 13 of the report, and in particular 3.1, A Healthier Wales – Our Plan for Health and Social Care. The plan is shaped around the ‘Quadruple Aim’ – four interlocking themes.


The Head of Adult Social Care, Group Manager – Integrated Community Services – Community Networks, and the Group Manager – Sports and Physical Activity presented an overview of the Transformation Programme.


Following the presentation, the Corporate Director, Social Services and Wellbeing explained to Members that having just heard a presentation about expanding services, I know that there will be concerns in terms of how we manage at the moment and priorities to deliver the service with the existing Coronavirus issue. You will be aware that Cabinet and CMB are meeting daily as the issue is changing daily and flows back into the different Directorates.  In terms of Social Services & Wellbeing, all the teams have business continuity plans and those have been updated and managers have scoped out their staff and their client group they work with to look at critical priorities, understanding their family situations, or for those that have few networks around them, with individuals.


We have done a profile on the mobility of staff and where they live. Fast track training programme, making sure we have workforce to continue to deliver – building our workforce and redeploy our own staff across the council and we will be looking at redeploying third sector or recently retired staff. We will look separate staff, where possible so they can work from home. Also teams of staff but split into smaller groups, following Welsh Government and Public Health Wales guidance. Naturally, day and respite services are in touch with people and looking at who is coming into respite with a planned approach. We are working through this methodically, and in a planned way, not rushed. Council have their priorities. Reassurance we have close contact and good relationships with health colleagues and there will be a meeting at 2pm today in terms of communication.


A Member raised concern in respect of ensuring those that come into contact with vulnerable or older people would be appropriately DBS checked, or similar, and asked if there was a co-ordinated approach to this?

The Corporate Director, Social Services and Wellbeing noted that this was where Communities were coming into their own as we cannot police everything, but understood the Members concern. The Chief Executive – BAVO, acknowledged that safeguarding was an issue. She explained that as an organisation, BAVO was looking for people to register formally through the site.  They were also signposting and issuing guidance and linking people to groups with good governance structures in place.


A Member noted the volunteer registry that BAVO provided and felt that the Council needed a hot line.  The Corporate Director, Social Services and Wellbeing explained that this was part of Ambition 1, a Common Access  ...  view the full minutes text for item 116.


Overview and Scrutiny - Feedback from Meetings pdf icon PDF 75 KB

Additional documents:


The Scrutiny Officer presented a report to Members, which provided feedback from the previous meeting of SOSC2 in relation to the items on Home to School Transport and the MTFS 2020-21 to 23-24 (Social Services and Wellbeing) for discussion, approval and actioning.


Members to review the feedback for approval and actioning of above items, at the next meeting of SOSC2.



Forward Work Programme Update pdf icon PDF 78 KB

Additional documents:


The Scrutiny Officer presented a report to Members, which outlined the next items to be considered by the Committee.  These were Learner Travel/ Post 16 Education on the 19 March and Remodelling Children’s Residential Services on 20 April.



Urgent Items

To consider any item(s) of business in respect of which notice has been given in

accordance with Part 4 (paragraph 4) of the Council Procedure Rules and which the person presiding at the meeting is of the opinion should by reason of special circumstances be transacted at the meeting as a matter of urgency.