The Monitoring Officer presented a report, the purpose of which, was to seek Council approval for the appointment of Overview and Scrutiny Committees and such other Committees, Sub-Committees, Panels and bodies as the Council considers appropriate, to deal with matters which are neither reserved to full Council nor are executive functions.

 

She advised that Part 3 of the Council’s Constitution, entitled Responsibility for Council Functions, sets out the Council’s Committees, Sub-Committees, Panels and other bodies currently in place.  Detailed in the report were certain Committees, some of which are governed by provisions of the Local Government (Wales) Measure 2011, in terms of their composition and/or appointment of Chairpersons. 

 

The report outlined the process that should be followed in relation to the appointment of Members to the above bodies, but more particularly, to the appointment of Chairpersons and where applicable, Vice-Chairpersons, in accordance with the provisions outlined immediately above.

 

An example of this being, that the appointment of the Chairperson and Vice-Chairperson of the Audit Committee, would be made at the first Committee meeting after the Annual meeting. These appointments could not be Members from the largest political group of the Council.

 

The current remit and functions of Committees and other bodies of the Council it was proposed, remained unchanged as detailed in Part 3 of the Constitution – Responsibility for Council Functions which was attached at Appendix 1 to the report.

 

Political balance is essential to determine the allocation of seats on Committees. The current political balance of Committees and other bodies was shown at Appendix 2 of the report.

 

The current committee structure was shown at Appendix 3 of the report, while the existing membership of committees which will form the basis of any changes to the membership of the committees was attached at Appendix 4. 

 

RESOLVED:                         That Council :-

 

(1)        Agreed to rename the Audit Committee to the Governance and Audit Committee and approve that the Terms of Reference of the Audit Committee within Part 3 of the Constitution be amended accordingly to reflect the change in name of the Audit Committee in accordance with paragraph 4.2.3 of the report and the removal of the reference to the Whistleblowing Policy in paragraph 4.2.4 of the report;

 

(2)        Appointed the Overview and Scrutiny Committees and such other Committees as the Council considers appropriate to deal with matters which are neither reserved to the Council nor are executive functions;

 

(3)        Determined the size and terms of reference for those Committees as set out in Appendix 1 of the report;

 

(4)        Determined the allocation of seats to political groups in accordance with the political balance rules as set out in Appendix 2 of the report;

 

(5)        Determined which political groups represented at Council are entitled to make which appointments of Overview and Scrutiny Committee Chairpersons;

 

(6)        Received nominations and appointed Councillors to serve on each of the Committees, Panels and other bodies (as shown as an Appendix to these minutes);

 

•           Appeals Panel

•           Appointments Committee

•           Audit Committee

•           Democratic Services Committee

•           Development Control Committee

•           Licensing Committee

•           Licensing Act 2003 Committee

•           Town and Community Council Forum

•           Subject Overview and Scrutiny Committee 1

•           Subject Overview and Scrutiny Committee 2

•           Subject Overview and Scrutiny Committee 3

•           Corporate Overview and Scrutiny Committee 

 

(7)        Received nominations and appointed the Chairpersons and Vice-Chairpersons to the following Committees, Panels and other bodies (as indicated) with it being noted that the Audit Committee at its first scheduled meeting will appoint a Chairperson and Vice-Chairperson:

 

•           Appeals Panel

 

There were two nominations for the appointment of Chairperson to the Appeals Panel for the remainder of the ensuing year, ie to May 2021, as follows:-

 

Councillor PA Davies

Councillor R Penhale-Thomas

 

A vote was therefore conducted, the result of which was as follows:-

 

Councillor PA Davies                                   Councillor R Penhale-Thomas

 

  30 votes                                                                 23 votes

 

Councillor PA Davies was therefore appointed Chairperson of the Appeals Panel

 

Vice-Chairperson – Councillor J McCarthy – (unopposed)

 

•           Democratic Services Committee - Chairperson E Venables (unopposed)

 

•           Development Control Committee      

 

There were two nominations for the appointment of Chairperson of the Development Control Committee for the remainder of the ensuing year, ie to May 2021, as follows:-

 

Councillor G Thomas

Councillor S Dendy

 

A vote was therefore conducted, the result of which was as follows:-

 

Councillor G Thomas                             Councillor S Dendy

 

 30 votes                                                      23 votes

 

Councillor G Thomas was therefore appointed Chairperson of the Development Control Committee

 

There were two nominations for the appointment of Vice-Chairperson of the Development Control Committee for the remainder of the ensuing year, ie to May 2021, as follows:-

 

Councillor RM Granville

Councillor S Dendy

 

A vote was therefore conducted, the result of which was as follows:-

 

Councillor RM Granville                        Councillor S Dendy

 

28 votes                                                    25 votes

 

Councillor RM Granville was therefore appointed Vice-Chairperson of the Development Control Committee.

 

•           Licensing Committee & Licensing Act 2003 Committee – Chairperson - Councillor D Lewis (unopposed)

             Vice-Chairperson – Councillor PA Davies (unopposed)

•           Town and Community Council Forum – Chairperson

            – Councillor HJ David (unopposed)

           Vice-Chairperson – Councillor CE Smith (unopposed)

 

(8)        Received nominations and appointed the Chairpersons of the following Overview and Scrutiny Committees in accordance with the provisions of paragraph 4.3 of the report:

 

•           Subject Overview and Scrutiny Committee 1 – Councillor T Giffard (unopposed)

•           Subject Overview and Scrutiny Committee 2 – Councillor CA Green (unopposed)

•           Subject Overview and Scrutiny Committee 3 – Councillor JP Blundell (unopposed)