The Monitoring Officer presented a report, its purpose being to seek Council approval for the appointment of Overview and Scrutiny Committees and such other Committees, Sub-Committees, Panels and bodies as the Council considers appropriate, to deal with matters which are neither reserved to full Council nor are executive functions.

The report attached the following supporting Appendices:-

•           Role, remit and functions of Committees and other Bodies of the Council – Appendix 1;

•           The proposed political balance of Committees, etc – Appendix 2

•           Proposed Committee structure – Appendix 3

Paragraph 4.11 of the report, recommended some changes to the Corporate Report Template that were now required for all Committee reports. These related to the incorporation of socio-economic duty and Welsh language implications, links to climate change, safeguarding and corporate parenting, as well as the inclusion of an executive summary, in order that the report reader and decision maker, can quickly acquaint themselves with the report’s content. It was proposed that the new template is used for Committee reports from 18 May 2023, following today’s meeting.    

RESOLVED:                         That Council :-

(1)               Appointed the Overview and Scrutiny Committees and such other Committees as the Council considered appropriate to deal with matters which are neither reserved to the Council nor are executive functions;

(2)               Determined the size and terms of reference for those Committees as set out in Appendix 1 of the report;

(3)               Determined the allocation of seats to political groups in accordance with the political balance rules as set out in Appendix 2 of the report;

(4)               Determined which political groups represented at Council are entitled to make which appointments of Overview and Scrutiny Committee Chairpersons;

(5)               Received nominations and appointed Councillors to serve on each of the Committees, Panels and other bodies (as indicated), as attached as an Appendix to these minutes:-

•           Appeals Panel

•           Appointments Committee

•           Governance and Audit Committee

•           Democratic Services Committee

•           Development Control Committee

•           Licensing Committee

•           Licensing Act 2003 Committee

•           Town and Community Council Forum

•           Subject Overview and Scrutiny Committee 1

•           Subject Overview and Scrutiny Committee 2

•           Subject Overview and Scrutiny Committee 3

•           Corporate Overview and Scrutiny Committee 

(6)        Received nominations and appointed the Chairpersons and Vice-  Chairpersons of the following Committees, Panels and other bodies (as indicated), with it being noted that the Governance and Audit Committee at its first scheduled meeting will appoint a Chairperson and Vice-Chairperson, from its Lay Members:

Two nominations were received for the appointment of Chairperson of the Appeals Panel, that were both duly moved and seconded, namely Councillor H Bennett and Councillor N Clarke.

A vote was therefore conducted, the result of which was as follows:-

Councillor Bennett – 29 votes

Councillor Clarke – 18 votes

There were no abstentions

RESOLVED:                        That Councillor H Bennett be appointed as Chairperson of the Appeals Panel for the ensuing year, to May 2024.

The following further nominations were received:

            Appeals Panel – Vice-Chairperson – Councillor E Caparros (unopposed)

            Appointments Committee – Chairperson - Councillor HJ David and   Vice-Chairperson – Councillor J Gebbie – (both unopposed)

            Democratic Services Committee - Chairperson – Councillor T Thomas (unopposed)

            Development Control Committee      - Chairperson (contested) and Vice-Chairperson – Councillor S Griffiths (unopposed)

           Licensing Committee and Licensing Act 2003 Committee – Chairperson – Councillor M Lewis and Vice-Chairperson Councillor R Williams (both unopposed) 

           Town and Community Council Forum – Chairperson – Councillor HJ David and Vice-Chairperson Councillor J Gebbie (both unopposed).

Two nominations were received for the appointment of Chairperson of the Development Control Committee, that were both duly moved and seconded, namely Councillor RM Granville and Councillor D Hughes.

A vote was therefore conducted, the result of which was as follows:-

Councillor RM Granville – 29 votes

Councillor D Hughes – 21 votes

There were no abstentions

RESOLVED:                          That Councillor RM Granville be appointed

                                             of the Development Control   Committee for the ensuing year, to May 2024.                             

(7)        Received nominations and appointed the Chairpersons of the following Overview and Scrutiny Committees in accordance with the provisions of paragraph 4.3 of the report, as follows:

•           Subject Overview and Scrutiny Committee 1 – Councillor Alex Williams (unopposed)

•           Subject Overview and Scrutiny Committee 2 – Councillor F Bletsoe (unopposed)

•           Subject Overview and Scrutiny Committee 3 – Councillor P Davies (unopposed).