The Scrutiny Officer reported on the items to be considered at the next meeting of the Committee on 25 July 2018 and sought confirmation of the information required for the subsequent meeting to be held on 17 September 2018.  The Committee was presented with responses to comments, recommendations and requests for additional information from the previous meeting of the Committee.  The Committee was also presented with a list of potential Forward Work Programme items for prioritisation and allocation to each of the Subject Overview and Scrutiny Committees.   

The Committee determined that for the City Deal item to be considered at the meeting on 27 July 2018 in addition to the Chief Executive being required to attend, Councillor Andrew Morgan, the Chairperson of the Cardiff Capital Region City Deal Joint Cabinet also be invited to attend.  The Committee recognised the importance of making a distinction between this Committee’s role in scrutinising City Deal from a Bridgend perspective with that of what will be the role of the CCRD Joint Overview and Scrutiny Committee to scrutinise the project across the region. 

The Committee determined that it wish to scrutinise Waste Services at its meeting on 26 September.

The Committee also determined that an item on Ethical Procurement and Contracts be allocated to Subject Overview and Scrutiny Committee 3 on 17 September 2018 and that Group Manager Legal and Corporate Procurement Manager be invited to attend.  The Committee at that meeting would like clarification of the role the Corporate Procurement Team has in ensuring compliance with contracts and whether this role is devolved to Departments for the monitoring of major contracts and whether financial penalties are imposed for non-performance by contractors. 

The Committee allocated School Standards to Subject Overview and Scrutiny Committee 1 on 4 July 2018 and Plastic Free Bridgend County Borough to Subject Overview and Scrutiny Committee 3 on 23 July 2018.   

Conclusions

 The Committee confirmed the following items for Corporate Overview and Scrutiny Committee Forward Work Programme:

• Members agreed to receive City Deal on 26 July 2018 and re-add Collaboration with Police to the Forward Work Programme for future consideration
• Members request to receive a report on Procurement and Contracts on 26 September 2018.  The Committee ask that the report include:

-       What monitoring process is in place with contractors to ensure compliance?

-       Who is obligated to guarantee compliance?

-       How can public accountability be assured if information within a contract is restricted to Members?

-       Have any financial penalties been issued as a result of a breach of contract?

-       End dates for all major contracts.

Members requested that following officers be invited to attend the following for the Procurement and Contracts item:

-       Rachel Jones, Corporate Procurement Manager

-       Kelly Watson, Group Manager Legal

-       Representative from Wellbeing Directorate

-       Representative from Communities Directorate

The Committee confirmed the following items for the Subject Overview and Scrutiny Committee Forward Work Programme:

12 July 2018                           SOSC 2          Safeguarding

23 July 2018                       SOSC 3        Plastic Free Bridgend County    Borough

5 September 2018                  SOSC1           School Standards

6 September 2018                  SOSC 2          ALN Reform

17 September 2018                SOSC 3          Waste

16 October 2018                     SOSC 1          Advocacy