The Monitoring Officer presented a report, the purpose of which, was to propose a programme of ordinary meetings of the Council and Council Committees for May 2023 - April 2024 for approval (Appendix 1 to the report) and to note the proposed programme of meetings for the municipal year May 2024 – April 2025 (at Appendix 2). 

She advised that the approval of the programme of ordinary meetings of Council and Council Committees is required in accordance with the Council’s Constitution.

The Monitoring Officer confirmed, that in order to assist with future planning, a draft programme of meetings for the 2024/25 Municipal Year was attached at Appendix 2 of the report for noting. This programme may be subject to some further amendments, prior to it being approved at next year’s Annual Meeting of Council.

A Member noted that there was a typographical error at Appendix 2 to the report, where the July Council meeting was showing as commencing at 15:00 hours, where it should be 16:00. The Monitoring Officer confirmed that this would be amended.

The Member also noted that there were no Council meetings scheduled for December 2023 and December 2024, in the attached appendices.

The Monitoring Officer confirmed that these would look to be inserted in the Programme of Meetings in future, on dates that would not clash with any holiday periods at these times. 

RESOLVED:                                  That Council:-

a.         Approved the proposed programme of Council meetings for 2023/24  set out in paragraph 4.1 of the report;

b.         Approved the proposed programme of meetings of Council Committees for the same period, set out in Appendix 1 of the report;

c.         Noted the provisional draft programme of meetings of Council and Council Committees for 2024/25 set out in Appendix 2 to the report;

d.         Noted the proposed dates of Cabinet, any Cabinet Committees and the Coychurch Crematorium Joint Committee which were also set out in Appendix 1 and 2 to this report, for information purposes.