To receive apologies for absence from Members.

Apologies for absence were received from the following Members:-

Councillor GW Davies MBE

Councillor LC Morgan

Councillor M Winter

To receive declarations of personal and prejudicial interest (if any) from Members/Officers including those who are also Town and Community Councillors, in accordance with the provisions of the Members’ Code of Conduct adopted by Council from 1 September 2008. Members having such dual roles should declare a personal interest in respect of their membership of such Town/Community Council and a prejudicial interest if they have taken part in the consideration of an item at that Town/Community Council contained in the Officer’s Reports below.

The following declarations of interest were made:-

Councillor NC Clarke – P/15/787/FUL – Personal interest as a Member of Porthcawl Town Council who takes no part in planning matters, and also a prejudicial interest as a patient of the Portway surgery and therefore of the proposed development. Councillor Clarke left the meeting whilst this item was being discussed. P/15/648/OUT, P/15/647/CAC and P/16/173/FUL, as a Member of Porthcawl Town Council who takes no part in planning matters.

To confirm a date of Wednesday 8 June 2016 for proposed site inspections arising at the meeting, or identified in advance of the next Committee meeting by the Chairperson.

RESOLVED:                  That Committee agreed to confirm a date of Wednesday 8 June 2016 for proposed Site Inspections arising at the meeting, or identified in advance of the next Committee meeting by the Chairperson.

To receive for approval the minutes of the Development Control Committee of 31 March 2016.     

RESOLVED:                 That the Minutes of a meeting of the Development Control Committee dated 31 March 2016 be approved as a true and accurate record.

To advise Members of the names of the public speakers listed to speak at today’s meeting (if any).

The Chairperson read out for the benefit of those present, the names of the public speakers addressing the following applications considered at the meeting:-

Name                        Planning Application No.            Reason for speaking

S. Judd                         P/15/648/OUT                                Objector

G. John                         P/15/648/OUT                                Applicant

S. Judd                         P/15/647/CAC                                Objector

G. John                         P/15/647/CAC                                Applicant

That the Chairperson accepts the Development Control Committee Amendment Sheet as an urgent item in accordance with Part 4 (paragraph 4) of the Council Procedure Rules, in order to allow for Committee to consider necessary modifications to the Committee Report, so as to take account of late representations and revisions that require to be accommodated.

The Chairperson advised that in accordance with procedures and protocols, and following the Chairperson’s consent, Members had received the Amendment Sheet as an urgent item in accordance with Part 4 (paragraph 4) of the Council’s Procedure Rules, in order to allow for the Committee to consider modifications to the Committee report, so as to take account of any late representations and revisions that require to be accommodated.

RESOLVED:              That the following application be granted, subject to the Conditions contained in the report of the Corporate Director Communities:-

Code No.                                        Proposal

P/15/647/CAC                            Demolition of buildings on the site inc. Convent building, Prayer Centre and Clevis Cotts. & remove part of wall

The Condition 3 attached to the application for Conservation Area Consent, be amended to read as follows:-

Condition 3:

3.  No development shall take place, including any works of demolition/site clearance until a Construction Traffic Management Plan and Demolition Method Statement has been submitted to and agreed in writing by the Local Planning Authority.  The Method Statement shall provide for:-

(i)         The proposed timetable for the phasing of demolition works.

(ii)       The timing of HGV construction traffic to/from the site to avoid school starting and leaving times.

(iii)       The routeing of HGV construction traffic to/from the site to avoid the southern end of Clevis Lane.

(iv)       The parking of vehicles of vehicles of site operatives and visitors.

(v)        Loading and unloading of plant and materials.

(vi)      Storage compound for plant and materials to be used in the construction phase and any retained from the demolition phase.

(vii)      Wheel washing facilities.

(viii)     Measures to control the emission of dust and dirt from the   demolition and construction phase.

(ix)      Provision of temporary traffic and pedestrian management along Clevis Lane.

(x)       Methods of dealing with any controlled waste including removal to a registered site by a registered waste carrier.

(xi)      Details of fencing for the protection of retained trees protected by a Preservation Order before any equipment, machinery or materials are brought onto the site for the purposes of the development.  The fencing shall be maintained throughout the course of the development, with no other materials stored or placed in any area fenced in accordance with this condition.  The ground levels within the fenced areas shall not be altered nor shall any excavation be made.

The demolition and construction works shall thereafter be undertaken in accordance with the agreed method Statement and Traffic Management Plan.

Reason: In the interest of highway safety.

RESOLVED:                        That the following application be deferred until further land ownership issues on the site are resolved:-

Code No.                                    Proposal

P/15/847/FUL                         Create 12 flats comprising 3 x 2 bed flats and 9 x 1 bed flats in one 2 storey building

RESOLVED:                        That the following application be granted, subject to the Conditions contained in the report of the Corporate Director Communities:-

Code No.                                    Proposal

P/16/43/FUL                            New dwelling

RESOLVED:                    That the following application be granted, subject to the Conditions contained in the report of the Corporate Director Communities:-

Code No.                                Proposal

P/16/173/FUL                   Extend and re-orientate dwelling including partial demolition to provide additional accommodation and sea views.

RESOLVED:                    That the following application be deferred, in order to negotiate increased on-site provision of open space.

Code No.                               Proposal

P/13/808/OUT                  Mixed-Use development:138 dwellings, public house, restaurants, retail and employment

RESOLVED:          (1)          That the Appeal received since the last Committee report, Code No. A/16/3145806 (1774) and Application No. P/15/493/FUL, be noted.

                               (2)          That it be noted that the Inspector appointed by the Welsh Ministers to determine the following Appeal, has directed that the Appeal be ALLOWED subject to Conditions (Appendix A to the report refers):-

Code No.                              Subject of Appeal

A/15/3133430 (1764)            5.1MW Solar array with Inverter stations, switchgear cabins, fencing, CCTV & access: Land north Brynheulog, Caerau Park, Maesteg

                                (3)         That it be noted that the Inspector appointed by the Welsh Ministers to determine the following Appeals has directed that they be DISMISSED (Appendices B and C to the report refers):-

Code No.                              Subject of Appeal   

A/15/3140007 (1766)            Single storey split level dwelling with double garage: land adjoining 22 Sycamore Close, Litchard, Bridgend

A/15/3140154 (1767)           Outline application to demolish 2 No. dwellings and erect 1 No. dwelling and garage: Mayfield, Laleston

A/15/3137898 (1768)            Retention of two storey garage with store above (re-sub of P/12/714/FUL): Land at Dan Yr Eglwys Farm, (Ty Newydd farm) Bettws

                               (4)          That it be noted that the Inspector appointed by the Welsh Ministers to determine the following Appeal has directed that the Appeal be DISMISSED and the Enforcement Notice be upheld with variation (Appendix D to the report refers):-

Code No.                               Subject of Appeal

C/15/3139097 (1769)            Non-compliance with approved plans P/12/714/FUL, Land at Dan Yr Eglwys Farm, Bettws                         

The Corporate Director Communities submitted a report, to seek Development Control Committee Members’ approval of the Local Planning

Authority’s formal consultation response to the Draft Planning Committee Protocol prepared by the Welsh Local Government Association (WLGA).

The Development and Building Control Manager advised that Members should recall an initial draft of the consultation response was presented to the Development Control Committee for comment on 31st March, 2016 and was considered as part of the Member Training Session on the same day.

He then referred to paragraph 3.2 of the report, and confirmed that a recent study commissioned by the Royal Town Planning Institute into the “Study into the Operation of Planning Committees in Wales” (undertaken by Arup and Fortismere Associates) provided an insight and recommendations about improving Planning Committees in Wales.

As a result of the study, the Welsh Government had invited local authorities to draft a voluntary planning committee protocol. The drafting group included representatives from the Planning Officer’s Society Wales and Planning Solicitors in Local Government. The draft protocol for consultation was attached at Appendix 1 to the report, and the Officer’s draft response to the consultation questions attached at Appendix 2.

The Development and Building Control Manager stated that the existing Development Control Committee Protocol was included within the Council’s

“Planning Code of Practice – How We Deal with Planning Applications and Other Planning Issues”. The Planning Department also published a note on the Council’s website which explains public speaking procedures at Development Control Committee meetings (Appendix 3 of the report referred).

He then stated that the WLGA drafting group, following the end of the consultation period, would then review all comments received and would amend the protocol where appropriate. It was anticipated that the final version of the protocol would be available in June 2016 for consideration by each local authority at the appropriate Council meeting.

RESOLVED:                    That the Committee approved the consultation response to the draft Planning Committee Protocol produced by the WLGA at Appendix 1 to the report.

The Conservation and Design Team Leader presented a report (together with Appendices A, B and C), the purpose of which, was to advise Members of the feedback received from the public consultation on the proposed extension of the Porthcawl Conservation Area, and to seek approval for revising the designation to include the new area.

She reminded Members that on 15 October 2015, the Committee authorised Officers to consult on the proposed extended Conservation Area boundary. This decision was made in the context of the benefits of conservation area designation in preserving or enhancing the special character of Porthcawl, and with a view to the submission of a Phase II THI bid to the Heritage Lottery Fund in August 2016.

The consultation was launched at the Jennings Open Day on 20 November 2015, with Consultation letters being sent to all properties within the existing and proposed conservation area. An exhibition was held for 2 weeks in the Grand Pavilion Café, where Officers attended each morning to discuss issues and views raised by local residents and visitors on the proposed plans to extend the conservation area. As a result of this and other discussion sessions, of the comments received as feedback shown in paragraph 4.1 of the report, and re-assessment of the new area to be included in the Conservation Area, the Committee

RESOLVED:                       (1)   To approve the extension of the Porthcawl Conservation Area to include the additional area shaded in red at Appendix C to the report.

                                            (2)   Authorised Officers to notify property owners affected.

RESOLVED:                      That the Committee noted and agreed the up and coming Training sessions for Members, with the addition of a training session on the Open Space Supplementary Planning Guidance Note once that has been drafted, as detailed in the report of the Corporate Director Communities.

To consider any other item(s) of business in respect of which notice has been given in accordance with Part 4 (paragraph 4) of the Council Procedure Rules and which the person presiding at the meeting is of the opinion should by reason of special circumstances be transacted at the meeting as a matter of urgency

None

RESOLVED:               (1)   That having regard to the following application,  the applicant enters into a S 106 Agreement to secure that:-

(i)                 The Primary Health Care Centre shall be operated in accordance with the submitted Travel Plan

(ii)                The Primary Health Care Centre shall be operated in accordance with a Parking Management Plan to be agreed in writing by the Local Planning Authority

(iii)               The applicant provide an extended bus service from Nottage to the Primary Health Care centre for the period the building is utilised as a Primary Health care Facility

(iv)              Prior to any planning permission being issued the applicant contributes £8,000.00 (index linked) towards the provision of a traffic order and necessary signs and line painting

(v)               Prior to any planning construction commencing on site an area of land within close proximity to the site shall be secured by the developer to provide a minimum of 20 staff car parking spaces for the period the building is utilised as a Primary Health Care facility.

(vi)              The Applicant pays a contribution of £6,000 towards the provision of a Bus Shelter at the bus stop on Newton Nottage Road.

 Code No.                                             Proposal

P/15/787/FUL                             Primary Care Centre, Pharmacy with under croft car park, associated works and landscaping

The following conditions be added:-

10. No development shall take place, including any works of demolition/site clearance, until a Construction Method Statement has been submitted to, and agreed in writing by, the Local Planning Authority. The agreed Statement shall be adhered to throughout the construction period. The Statement shall provide for:

i. The routeing of HGV construction traffic to/from the site directly to the A4106

ii. the parking of vehicles of site operatives and visitors

iii. loading and unloading of plant and materials

iv. storage of plant and materials used in constructing the development

v. wheel washing facilities

vi. measures to control the emission of dust and dirt during construction

vii. the provision of temporary traffic and pedestrian management along Newton Nottage Road and Woodland Avenue.

Reason: In the interests of highway safety.

11. The parking areas shall be completed in permanent materials with the individual spaces clearly demarcated in permanent materials in accordance with the approved layout prior to the development being brought into beneficial use and shall be retained for parking purposes in perpetuity.

Reason: In the interests of highway safety.

12. No development shall commence until a scheme for the provision of 20 off site staff off street parking spaces has been submitted to and agreed in writing by the Local Planning Authority. The parking area shall be completed in permanent materials with the individual spaces clearly demarcated in permanent materials in accordance with the agreed layout prior to the development being brought into beneficial use and shall be retained for parking purposes thereafter.

Reason: In the interests of highway safety.

13. No development shall commence until a scheme for the provision of 21 cycle parking stands has been submitted to and agreed in writing by the Local Planning Authority. The  ...  view the full minutes text for item 737.

RESOLVED:               (1)   That having regard to the following application, the applicant enters into a S 106 Agreement to:-

1. Provide a financial contribution of £416,208.00 towards the provision of affordable housing.
2. Provide a financial contribution of £5,640.00 towards the upgrading of a local play facility
3. Provide a financial contribution of £7,000.00 to cover the cost of a Road Traffic Order in respect of amending and extending the existing One Way Traffic Order that applies to the southern section of Clevis Hill.
4. Agree that no demolition or site clearance works shall be commenced until a contract for carrying out development works has been made and submitted to the Local Planning Authority and a detailed scheme for the redevelopment of the site has been approved.

Code No.                                      Proposal

P/15/648/OUT                            Demolition of St Clares Convent & Redevelop site for Residential Use

That Condition 1 be amended to read as follows:-

1.  The development, hereby approved, shall be limited to no more than 12 dwellings, comprising 11 new build single units together with a further single residential unit created from the partially retained Prayer Centre Building with the access located to the south of the retained section of the Prayer Centre Building and shall be substantially in accordance with the 1:500scale sketch site plan dated 24^th February 2016.

The Condition 4 attached to the Outline application be amended to read as follows:-

Condition 4:

4.  No development shall take place, including any works of demolition/site clearance until a Construction Traffic Management Plan and Demolition Method Statement has been submitted to and agreed in writing by the Local Planning Authority.  The Method Statement shall provide for:-

(i)         The proposed timetable for the phasing of demolition works.

(ii)       The timing of HGV construction traffic to/from the site to avoid school starting and leaving times.

(iii)       The routeing of HGV construction traffic to/from the site to avoid the southern end of Clevis Lane.

(iv)       The parking of vehicles of vehicles of site operatives and visitors.

(v)        Loading and unloading of plant and materials.

(vi)      Storage compound for plant and materials to be used in the construction phase and any retained from the demolition phase.

(vii)      Wheel washing facilities.

(viii)     Measures to control the emission of dust and dirt from the demolition and construction phase.

(ix)      Provision of temporary traffic and pedestrian management along Clevis Lane.

(x)       Methods of dealing with any controlled waste including removal to a registered site by a registered waste carrier.

(xi)      Details of fencing for the protection of retained trees protected by a Preservation Order before any equipment, machinery or materials are brought onto the site for the purposes of the development.  The fencing shall be maintained throughout the course of the development, with no other materials stored or placed in any area fenced in accordance with this condition.  The ground levels within the fenced areas shall not be altered nor shall any excavation be made.

The demolition and construction works shall thereafter be undertaken in accordance with the agreed method Statement and Traffic  ...  view the full minutes text for item 738.