Decisions

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Decisions published

25/05/2022 - Cymeradwyo Cofnodion ref: 500000018    Recommendations Approved

Decision Maker: Licensing Act 2003 Committee

Made at meeting: 25/05/2022 - Licensing Act 2003 Committee

Decision published: 24/05/2023

Effective from: 25/05/2022

Decision:

RESOLVED:          That the Minutes of the meeting of the Licensing Act 2003 Committee of 9th November 2021 be approved as a true and accurate record.


16/11/2022 - Notice of Motion Proposed by Councillor Steven Bletsoe ref: 848    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/11/2022 - Council

Decision published: 23/05/2023

Effective from: 16/11/2022

Decision:

Councillor S Bletsoe gave an introductory speech on why he considered the Council should support the following Notice of Motion as proposed by him and seconded by Councillor D Harrison. He stated that in light of years of austerity from central government, which has seen BCBC budgets slashed year on year and departments in this authority referred to as "barely fit for purpose" and in light of the current Cost of Living crisis which is placing pressures on all Councils to produce a lawful, balanced budget for 2023/24:-

 

“This Council requests that the Cabinet reviews the CCRD agreement and if permissible considers seeking the agreement of ALL CCRD member Councils to negotiate the postponement or significant reduction of the scheduled CCRD payments for 2023/4, thus allowing authorities to set balanced budgets that maximise the resources available to protect services within their areas.”

 

The Leader responded by confirming that in view of current financial restraints that included the recent increase of interest rates, cost of living demands (including increased utility bills) and high inflation etc, Cabinet would look to review all the Authorities joint working arrangements with key partner organisations amongst others, due to the fact that similar to other neighbouring authorities, it was essential that the Council made efficiency savings in all areas where there was scope to do so.

 

Council unanimously supported the Notice of Motion.


16/11/2022 - Presentation to Council by representatives of the South Wales Fire and Rescue Service ref: 843    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/11/2022 - Council

Decision published: 23/05/2023

Effective from: 16/11/2022

Decision:

The Chief Executive presented a report on presentations that the Council receives from time to time from its key partners, which in turn, introduced representatives Huw Jakeway, Chris Barton and Councillor Pamela Drake from the South Wales Fire and Rescue Service, in order for them to give an update on the work of the Service to Council.

 

Mr Jakeway firstly gave a brief introduction of the South Wales Fire Service, that had been born from local government reorganisation in 1996, where 8 County Councils which had their own individual Fire Brigades then went to the 22 local authorities. Arising from this, he advised that the Fire and Rescue Services in Wales then became combined fire authorities. He then passed over to Mr. Barton to give some financial context in terms of their submission.

 

Mr. Barton advised that the South Wales Fire Service covered the following County Borough’s, that included a varying number of Fire Stations/establishments (47 in total) that also existed in each of these areas:-

 

           Bridgend

           Rhondda Cynon Taf

           Vale of Glamorgan

           Caerphilly

           Merthyr Tydfil

           Blaenau Gwent

           Torfaen

           Monmouth

           Cardiff

           Newport

 

He confirmed that each of the constituent Authorities committed a budget towards the operation of the South Wales Fire and Rescue Service that was in proportion of the population of each of the areas (Bridgend being 147,892), and in terms of Bridgend, this equated to in the region of £7.5m (just under 10%) of the overall budget. The Service also was supported financially by a nominal amount of grant funding allocation. A large percentage of this budget he explained, went to employees, but this also included resource for the likes of Transport, Supplies, Training, Premises, Pensions and Capital Finance.

 

Mr. Barton confirmed that in terms of the South Wales Fire and Rescue Service budget history, there had been a cumulative change in its revenue budget contributions over the last number of years. In 2021-22 there had been an underspend in the service of £3.8m due to an over-estimate in pay awards. However, given the recent increase in inflation and interest rate rises, this had now transformed into an estimated overspend of anything between £1m to £3m. He explained that this year’s pay award was still being negotiated but it could well prove that the outcome of that would result in the year’s overspend being assisted by last year’s underspend. The future projection, was that in 2023-24, the budget consideration could account for a two year pay inflation in that year resulting in a further 10% being added onto the Services overall pay bill. He added that all 2022-23 overspends would be absorbed by the Service. The estimated potential £8.4m in financial pressures would equate to a 10.6% increase in the overall budget. The Service’s draft Budget would be considered later this year, he further added.

 

In terms of the Service Medium Term Financial Strategy and the financial outlook, Mr. Barton shared with Members the following:-

 

Year                                                      Potential increase in Budget

 

2023-24                                                             10.6%                                       

2024-25                                                               2.0%

2025-26                                                               2.1%

2026-27                                                               1.7%

 

Mr. Jakeway then shared with Members the number of different services the South Wales Fire and Rescue Service supports, which included putting out wildfires and flooding rescues, supporting NHS colleagues, road traffic collisions and large animal rescues.

 

He added that the Service had also played a major role in community safety support, in incidents where fire is used to intentionally injure or kill.

 

The Service also reached out to schools, in order to educate young people about the dangers associated with fire. This included Fire Cadet courses for 14 – 18 year olds, including the Bernie programme where work had been undertaken at schools and colleges around the problem regarding deliberately setting of fires.                                                            

 

Mr. Jakeway also made reference to a Water Safety campaign that had been established in the Cardiff Bay location, in relation to safety measures connected with late night economy establishments and the public visiting these places and consuming levels of alcohol in an area close to water and the resulting dangers of this.

 

He advised that the Service undertook approximately 17,000 home safety checks each year, that included Fire Risk Assessments and involved the installation in homes of hardware equipment, as well as giving advice to homeowners etc about electrical safety measures residents should be mindful of.

 

The Service also had an active involvement with partner organisations around Sexual Abuse, Domestic Abuse and Human Trafficking, that included pathway signposting to referrals.

 

Mr. Jakeway then made reference to the Grenfell tragedy in London and that arising from this, the Service was actively looking at issues of cladding, particularly in any high-rise buildings, in order to check their fire safety resistance levels. 

 

In terms of future challenges the Service faced, he confirmed that some of the main ones here were:-

 

·         Industrial action (of Firefighters) due to pay dispute awards;

·         Cost of Living crisis and the impacts of this;

·         Governance and Funding Reform;

·         Welsh Government’s ambitions;

·         Challenges of Climate Change; and

·         Ageing and population challenges

 

Mr. Jakeway then referred to the operational issues of the South Wales Fire Service, where he advised that almost all the investment that was made went towards making communities safe.

 

Prevention was considered extremely important, where a considerable financial commitment was made towards educating the public about areas of fire safety.

 

With support from Public Health Wales, smoke detectors were fitted at some homes where residents were also given anti-crime advice.

 

He paid tribute to the Operational side of the service, which was often unseen when compared to Fire Fighters.

 

The Control Room was where incidents were first reported, where the base there was connected to other emergency services, for example the Police.

 

Following the conclusion of the presentation, the Mayor opened up debate by asking Members if they had any questions for the South Wales Fire and Rescue Service representatives.

 

The Deputy Leader noted that there may be industrial action at some point following a ballot that may be undertaken due to a challenge by trade union members to the proposed pay award. She asked if industrial action did take place, what resilience was there as back-up for frontline firefighting staff etc, should there be any strike action.

 

Mr. Jakeway confirmed that there was a very heavily unionised workforce in place within the Service. An example of this, was that in 2013-14 when there was a pay dispute, 1,500 staff took industrial action and due to this, the Service deployed military support from the ‘Green Goddesses’. However, this support was no longer available, so the service employed its own auxiliary firefighters which totalled around 65 in number. If any such strike action did take place in terms of specialised equipment, there would be a reduction to anything between 0 and 8 fire engines that would ordinarily be available to support service needs during any dispute.

 

Members expressed some concerns regarding this and the subsequent danger this would cause to the public.

 

A Member raised some concerns regarding climate change and due to this, the potential increase for grass and forestry fires. He asked if the South Wales Fire and Rescue Service had extra resources in place to deal with this

 

Mr. Jakeway confirmed that the Service was working collaboratively with Natural Resources Wales, in order to ensure that landowners manage vegetation etc on open areas and mountain sides, to ensure that any fire that may start there is managed and put out quickly by the emergency services. South Wales firefighters had in the past, also been assisting out in Greece where there had been some major fires on wasteland caused by the heat. In the case of any fire that did get out of hand and was spreading on land such as this, then aircraft could also be used to carry water and drop this over the area in order to extinguish the fire. He added however, that preventative measures and educating people was also so important in order to avert issues such as this occurring.

 

A Member referred to an operational response to problems associated with fire and the like. She noted that the South Wales Fire and Rescue Service visited schools in order to educate children of most ages. She asked if this was carried out as part of a set programme or was it also reactive upon request, if there was a problem with lighting of fires at any particular location.

 

Mr. Jakeway replied that the South Wales Fire and Rescue Service adopted both of the above methods.

 

She also asked, if Members or the public were aware of any issues with property or buildings where there may be health and safety risks such as cladding that is not fit for purpose, could they bring this to the attention of the South Wales Fire and Rescue Service so that they could investigate.

 

Mr. Jakeway welcomed this, though ultimately any remedial or upgraded works to make the property safe, was the responsibility of the buildings Responsible Officer. He added that there may be problems that existed in certain high-rise buildings with cladding, however, there were tighter building regulations that were now in place regarding the safety of buildings to this end. The Service could audit buildings to see if they were safe, following any complaints of this type of nature being received and request that the Responsible Officer makes good these or if not, declares the building unsafe for habitable use.

 

A Member asked what role the retained Fire Brigade has in the County Borough and would the role extend now there were constraints that had emerged with regard to public finances.

 

Mr. Jakeway advised that the retained Fire Brigade were part of the wider South Wales Fire and Rescue Service and on a defined salary scheme. Some of these staff were on-call with others being whole time. The retained contingency had the same level of kit and training etc, as whole-time staff.

 

A Member asked if there were any plans to combine any working establishments such as the Fire and Rescue Service with other emergency services, for example the Paramedics, Lifeguard Services or even the Police.

 

Mr. Jakeway advised that there were no such firm plans for this in the Llynfi Valley at this time, however, it may be possible in other areas and options such as this could be considered going forward, where a sufficient case could be made for this. There were training difficulties however, for employers from the different services to cross over. An example being that whilst Firefighters were trained to deal with cases of trauma, there was insufficient budget available for them to be trained as, for example, a Paramedic.

 

The Member also noted that sometimes car vehicle owners parked their cars over fire hydrants which could result in a highway problem. He asked if there were any moves afoot to make this a criminal offence.

 

Mr. Jakeway advised that he had no knowledge that there were plans to enforce this activity, adding that it was fairly straightforward if there was an urgent need to access a fire hydrant to move any vehicles obstructing these with essential fire safety equipment.

 

The Mayor at this point of the meeting, thanked Officers from the South Wales Fire and Rescue Service for attending at today’s meeting, giving their submission and responding to questions from Members.

 

RESOLVED:                                That the report of the Chief Executive and the accompanying presentation be noted.        

 


16/11/2022 - Treasury Management - Half Year Report 2022-23 ref: 845    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/11/2022 - Council

Decision published: 23/05/2023

Effective from: 16/11/2022

Decision:

The Chief Officer – Finance, Performance and Change presented a report, the purpose of which, was to update Council on the mid-year review and half year position for Treasury Management activities and Treasury Management indicators for the current year, and to highlight compliance with the Council’s policies and practices.

  

In terms of the present situation, she reminded Members that Treasury Management is the management of the council's cash flows, borrowing and investment, and the associated risks that run parallel with this.

 

She explained that the Council is exposed to financial risks including the loss of invested funds and the revenue effect of changing interest rates.

 

The successful identification, monitoring and control of financial risk are therefore central to the Council’s prudent financial management.

 

The Treasury Management Strategy for 2022/2023 was approved by Council on the 23 February, the Chief Officer – Finance, Performance and Change added.

 

She was able to confirm, that the Council had complied with its legislative and regulatory requirements during the first 6 months of this year, with detail regarding its activity shown in Appendix A of the report.

 

The key points to note were:-

 

·         Context in this period:

 

o   Ongoing conflict in Ukraine;

o   Period of increasing inflation and impact on the cost of living;

o   Increased interest rates. Increased from 0.75% to 2.25% at end of September and for some time, more than previously;

 

·         Long-term borrowing at the end of September was £99.94m. Little change over the period of the report.

·         BCBC was unlikely to need to borrow this year but this will be kept under review.

·         The Council does invest its monies and in doing so ensures the security of the funding, the liquidity and then the yield  from that investment.  Investments consist of monies received in advance of expenditure and use of balances and reserves.

·         At the end of September 2022, the sum invested was £98m – with other Local Authorities, Government and money market funds

·         BCBC do take advice from its advisers regularly with regards to where our monies are placed.

 

The Chief Officer – Finance, Performance and Change, finally referred Council to Appendix A, which gave more details on the Treasury Management activity for this period.

 

A Member asked how long the Council’s current Treasury Management advisors had been in place and should they mis-advise the Authority are they then in any way liable for this.

 

The Chief Officer – Finance, Performance and Change confirmed that the Council commissioned in this service, though the work was re-tendered on a regular basis. She added however, that there were very few such expert advisors for this field of work in the open market supporting local authorities, as it was such a specialist area. She further added, that the company would be covered if they gave un-sound or bad advice to a local authority such as BCBC.

 

The Member followed-up, by asking if the Council benchmarked the advisors performance in any way.

 

The Chief Officer – Finance, Performance and Change replied that when the Council put its specification out to tender, it would ask for certain specialist information to be provided by the companies, so it could gauge and compare their expertise as financial advisors when it came to considering the award of the Contract. Companies such as this had to prove to local authorities that both the level and standard of advice meets the high level that is required. If this was not forthcoming, then the Council could challenge the advisor. She added that the current advisors had always given sound advice to date.

 

A Member asked if training could be given on the subject of Treasury management and borrowing/lending etc, for the benefit of new Members of the Authority.

 

The Chief Officer – Finance, Performance and Change advised that this had been given to Governance and Audit Committee members as part of the Council’s initial Member Development Programme, though it was scheduled to also be rolled out to all Councillors in the new year.

 

A Member asked the Cabinet Member – Resources how much interest the Council pays out per month or annually and conversely, how much it receives.

 

The Cabinet Member – Resources confirmed that he would provide this information outside of the meeting.

 

The Leader referred Members to Table 8 on page 24 of the report which gave details regarding interest expenditure and receipts, but he stressed this was at the time of the writing of the report and that these figures would probably change almost daily given the present economic climate. 

 

RESOLVED:                                   That Council noted it’s treasury management activities for 2022-23 for the period 1 April 2022 to 30 September 2022 and the projected Treasury Management Indicators for 2022-23.


16/11/2022 - Council Tax Base 2023-24 ref: 846    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/11/2022 - Council

Decision published: 23/05/2023

Effective from: 16/11/2022

Decision:

The Chief Officer – Finance, Performance and Change presented a report, in order to seek Council approval for the estimated Council Tax base and Collection rate for 2023-24

 

She advised that the Council Tax base determined the amount of Council tax which can be raised to fund the Council’s budget.

 

The Council tax base must be set by 31 December for the following financial year and it is used by Welsh Government to allocate the Revenue Support Grant for the coming financial year, as well as for the Council to calculate the Council Tax required to fund the budget for the year 2023/23.

 

The Chief Officer – Finance, Performance and Change, confirmed that the base represented the number of chargeable dwellings in the area expressed as Band D properties. This also took account of properties that BCBC think will come onto the rating list in the coming year.

 

In the report BCBC also proposed a collection rate of 97.5% for next year. This was the same rate as the current year and it is not the intention to increase this in any way, due to the current challenging economic circumstances globally, the cost of living crisis and the current collection rates.

 

A Member asked how the Council Tax Base differed this year from the previous year.

 

The Chief Officer – Finance, Performance and Change confirmed that the difference was based upon anticipated new properties that would come onto the register in the coming year.

 

Regarding this the Council had to make assumptions on not only what was coming onto the register, but when they would come on the rating list. Also, what had to be taken into account, was the number of residents in these properties that would have some sort of reduction and/or some level of  financial support. This was to a level of degree therefore all estimated.

 

A Member noted that the collection rate last year had been based at 98.5%. This year the level of collection rate had been set at 97.5%. He asked if this rate was achievable given the current economic climate with increased mortgage rates and an increase to utility bills etc.

 

The Chief Officer – Finance, Performance and Change advised that collection rates had increased since the inception of Covid-19 and this trend was continuing. Therefore, a rate of 97.5% was considered both reasonable and achievable.

 

The Cabinet Member – Resources reminded Members that people who were struggling with paying their Council Tax could be eligible to receive a reduction under the Council Tax Reduction Scheme.

 

RESOLVED:                                 That Council:

 

           Approved the Council Tax base and collection rate for 2023-24 as shown in paragraph 4.1 of the report.

           Further approved the tax bases for the town and community areas set out in Appendix A of the report.


16/11/2022 - Information Report for Noting ref: 847    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/11/2022 - Council

Decision published: 23/05/2023

Effective from: 16/11/2022

Decision:

The Chief Officer Legal and Regulatory Services, HR and Corporate Policy, reported on the Information Report which had been published since the last meeting of Council.

 

RESOLVED:                                       That Council acknowledged the publication of the document listed in the report.


16/11/2022 - School Modernisation - Porthcawl Welsh-Medium Seedling School ref: 844    Recommendations Approved

Decision Maker: Council

Made at meeting: 16/11/2022 - Council

Decision published: 23/05/2023

Effective from: 16/11/2022

Decision:

The Corporate Director – Education and Family Support presented a report,  seeking Council approval for a capital budget for the proposed Porthcawl Welsh-medium seedling school scheme’s design and survey costs up to tender stage to be included in the Council’s capital programme. This would be funded from Bridgend County Borough Council resources initially, on the assumption that costs will be recovered once Welsh Government has approved the re-submitted business justification case.

 

He explained that following desktop appraisal of options for developing a Welsh-medium seedling school in the Porthcawl area, a report was submitted to Cabinet in September 2021, who approved the submission of an expression of interest to Welsh Government in respect of the second tranche of the Welsh-medium capital grant. Welsh Government approved this in principle following a business justification case being submitted to them in May 2022. BCBC had recently been advised however, that this needed to be re-submitted, once tenders relating to the scheme have been returned.

 

The Welsh-medium capital grant commits Welsh Government to 100% of the scheme funding, but only upon their approval of the business justification case.

 

Council approval is now required, therefore, to include a capital budget for this scheme’s design and survey costs (up to tender stage) in the Council’s capital programme.

 

The Corporate Director – Education and Family Support, advised that up front design/survey costs (required in order to develop the scheme to tender stage and thereby meet Welsh Government business justification re-submission requirements) were currently estimated to be circa £370k.

 

These costs would need to be funded from uncommitted capital in the interim.

 

The Welsh-medium capital grant commits Welsh Government to 100% of the funding upon approval of the business case and permission for a budget for this scheme’s design and survey costs (up to tender stage) to be included in the Council’s capital programme is now sought from Council, on the assumption that costs will be fully recovered once Welsh Government has approved the re-submitted business justification case. Council approval will be sought to accept the risk in the interim, this being that should Welsh Government ultimately fail to approve the business case, the incurred design and survey costs (up to tender stage) would need to be funded by the Council as abortive revenue costs.

 

A Member whilst welcoming the report, asked why the proposal was for a Welsh Seedling School in this area rather than a Welsh Primary School.

 

The Cabinet Member – Education advised that the new school would cater for Nursery and Reception age children and there would be a proposal moving forward for the provision of welsh medium education for primary aged pupils in time and in conjunction with the further progression of the regeneration work ongoing in the Porthcawl location.

 

A Member asked why consideration hadn’t been given to make provision for Welsh Medium education in other areas of the County Borough, for example in Pencoed.

 

The Cabinet Member – Education advised that due to the excessive areas of flood plain within the town it was difficult to build development in the area, however, in the Replacement Local Development Plan (LDP), consideration would be given for welsh medium education at Pencoed.

 

A Member noted that certain schools previously constructed in areas of the County Borough required extending, due to the fact that the size of the schools had not sufficiently met future new housing allocation in the area and any subsequent increased population that came with this. He therefore sought assurance, that this had been considered in this case.

 

The Cabinet Member – Education acknowledged this, but stated that a change of formula for Section 106 Agreement allocations had now been put in place, that would ensure that this problem in the future will significantly reduce.

 

The Corporate Director – Education and Family Support added his Officers and key Members, had worked closely with the Council’s Planning Officers on the Replacement LDP and housing land allocations and with a reconfiguration of statutory planning guidance he anticipated this would help prevent cases of the above re-occurring in the future. He added that welsh local authorities now had a statutory duty to expand welsh language provision at its schools.

 

A Member asked for some assurance that the new school would reach capacity in terms of pupils and if there was any assurance that this would be the case, as opposed to it becoming over-populated with pupils. If this did not turn out to be the case, could the school possibly be used for alternative means of education

 

The Corporate Director – Education and Family Support advised that the School Modernisation team had done some considerable research which strongly indicated that with the demand in the Porthcawl area and the growth of welsh language learning at an early age in surrounding areas such as Cornelly and Pyle, that there would be no resulting excess spaces at the school upon it being constructed and occupied with pupils. This had been backed-up by survey work, he added. To date around £2.6m of funding had been secured by the Council for welsh medium education provision.

 

In response to a question regarding a breakdown of the finance to support the provision of the new school, the Corporate Director – Education and Family Support, advised that there was a budget of £676k allocated for the project, with application to Welsh Government for £370k funding in the interim to complete feasibility and design work etc. A consultation exercise would also be put in place on the proposal, involving a range of statutory stakeholders. A further progress report would be brought back to Members, should the need arise.

 

The Leader concluded debate adding that at present there was no current provision of welsh medium education within Porthcawl.        

 

RESOLVED:                                   That Council approved a capital budget of £370k for the proposed Porthcawl Welsh-medium seedling school scheme’s design and survey costs up to tender stage to be included in the Council’s capital programme, initially funded from BCBC resources on the assumption that costs will be recovered once Welsh Government has approved the re-submitted business justification case.


11/04/2023 - Urgent Items ref: 667    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Approval of Minutes ref: 658    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Declarations of Interest ref: 657    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Valleys Regional Park Future Funding ref: 666    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Consultation on Community Recycling Centres ref: 665    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Council Tax Discretionary Relief Policy ref: 664    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Appointment of Local Authority Governors ref: 663    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Medication Policy ref: 662    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Care Inspectorate Wales (CIW) Improvement check visit to Childrens Social Care Services 21 - 24 November 2022 ref: 661    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Social Services Complaints Policy ref: 660    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


11/04/2023 - Care Home Fee-Setting Policy ref: 659    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/04/2023 - Cabinet

Decision published: 23/05/2023

Effective from: 11/04/2023


13/12/2022 - Proses Ymgynghori ar gyfer Gorchmynion Rheoleiddio Traffig ref: 500000015    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Corporate Director – Communities submitted a report, in order to seek the approval of Cabinet to adopt a revised procedure when consulting with local members, individuals and organisations and when giving public notice related to permanent Traffic Regulation Orders (TROs), in order to streamline the process going forward.

 

She explained that the Wales Transport Strategy 2021, published by the Welsh Government identified as one of its key priorities, to ‘change the default speed limit from 30mph to 20mph in built-up areas to reduce traffic related injuries and fatalities and make walking and cycling safer and more attractive’.

 

It was therefore proposed, that by enabling a much wider take up of 20mph limits, this would achieve significant road safety benefits, particularly in deprived neighbourhoods. In the longer term, reductions in the perception of road danger was expected to lead to more walking and cycling, which will improve public health and replace some short car journeys and assist   further reductions in collisions and casualties. More walking and cycling was also likely to lead to greater social cohesion, which brings further societal and health benefits. Lower speeds would also lead to reductions in traffic noise, while impacts on air quality will be neutral at worst and journey time increases will be slight.

 

The Corporate Director – Communities further explained, that as part of the new legislation, a 20mph Task Force was created to work closely with

Local Authorities to identify those roads which would be an exception to the

legislation.

 

Bridgend County Borough Council have identified over 100 exceptions, all of which will require Traffic Regulation Orders (TRO’s), either for the retention or amendments to speed limits. The deadline for the roll-out of the 20mph status for certain roads by Welsh Government was September next year

 

Outlined in paragraphs 4 of the report, was the consultation process generally to be undertaken prior to the statutory public notice stage and before a permanent TRO can be implemented. Dependent upon the size and scale of the TRO process, this may result in different engagement methods being undertaken, she explained. This section of the report also listed the statutory consultees the Council were required to engage with, that included local Members.

 

The remainder of the main body of the report went on to explain the legal process regarding the Council’s statutory obligations when proposing to make a TRO, together with the process that has to be followed if there are any objections or appeals to such a proposal(s).

 

The Corporate Director – Communities, then finally explained the report’s financial implications, ie that the costs for Authority sponsored Traffic Regulation Orders are either funded from within existing budgets, or from third parties. There were therefore no financial implications arising from the report’s proposals.

 

The Cabinet Member – Communities commended the report and advised that Welsh Government in the new year would be publicising proposals regarding the 20mph scheme so that members of the public are more aware of this intention.

 

The Leader added that the making or amending of a considerable number of TRO’s would give a significant amount of increased workload to Officers in both the Legal and Highways Directorates.

 

In response to a further query from the Deputy Leader, the Corporate Director – Communities, confirmed that a key consultee of a TRO was the Police, who would get the opportunity to agree or disagree with proposals that would be pursued by local authorities across Wales (including BCBC), as this was a National Scheme that would be applied subject to exceptions (ie roads that will not be subject to a 20mph speed restriction). Any contravention regarding speed limits on the highway network by drivers of vehicles, was of course she added, the responsibility of the Police to enforce.

 

RESOLVED:                                   That Cabinet:

 

(1)  Approved that the Consultation Procedure for Road Traffic Regulation Orders 2014, as set out in the Cabinet Report attached at Appendix 1, is amended as outlined at paragraph 4.5 (subject to the deletion of the words in brackets in the first sub-bullet point in paragraph 4.5.1 of the report) and that authority is delegated to the Corporate Director – Communities to make the necessary amendments.

 

(2)   Further approved, that all future traffic management and road safety proposals follow the amended procedure as set out in the report.   


13/12/2022 - Parhau'r Gwasanaethau Cymorth Tai ar Coity Road ref: 500000013    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Chief Officer – Finance, Performance and Change, submitted a report, the purpose of which, was to seek approval from Cabinet to modify an existing contract in line with the Council’s Contract Procedure Rules (CPRs), in order to allow for the continuation of housing related support services on Coity Road.

 

The Head of Partnership Services advised Cabinet, that following a procurement exercise in 2018, Bridgend County Borough Council (BCBC) currently has a contract in place with the Wallich, for the delivery of three housing related support projects located on Coity Road, Bridgend.

 

The contract BCBC has in place with the Wallich commenced on 1 April 2018 and expired on 31 March 2023. An option to extend the contract for a period of up to 24 months has been exercised with there being then no further option to extend.

 

He added that the current annual contract value was £358,170 and this was funded by BCBC’s Housing Support Grant. The total value of the contract was £1,790,850.

 

The Head of Partnership Services reiterated, that with the current contract in place with the Wallich due to expire on 31 March 2023, in line with BCBC’s Contract Procedure Rules (CPRs) a procurement exercise was required to ensure continued service provision on an ongoing basis.

 

On 1 December 2022 the Renting Homes (Wales) Act 2016 came into force and a future report to Cabinet will outline the wider implications of the Act, but it is clear there will be implications for providers of temporary and supported accommodation. Some of these were explained in the report.

 

It was proposed that the procurement process which will be required to secure continued provision on an ongoing basis, be delayed and the current contract in place with the Wallich be extended, whilst the implications of the Renting Homes (Wales) Act 2016, were fully understood.

 

The concern of a procurement process beginning now, in order to secure a new contract by the 1 April 2023, was that detail set out in a Service Specification at this stage could quickly become out of date by potential Welsh Government changes. In addition, explained the Head of Partnership Services, there would likely be greater interest in a tender process from prospective providers once the implications of the Act were fully understood. 

 

He concluded the report by advising, that if Cabinet approves the proposed modification of the existing contract, a procurement process will be undertaken in line with BCBC’s CPRs, in order to secure a new contract with a start date of 1 October 2023. To allow for a full procurement exercise to be undertaken including mobilisation of a new contract and consideration of TUPE, the process would begin around March 2023.

 

In terms of the report’s financial implications, the Head of Partnership Services confirmed that the cost of the contract modification detailed at paragraph 4.9 of the report, was within 10% of the current overall contract value. The cost of the modification would be funded by BCBC’s Housing Support Grant.

 

The Cabinet Member – Future Generations stressed the importance in BCBC understanding how the Act will change the current systems in place and the impact this will have on the sector, as there were unprecedented pressures with cases of homeless people. He hoped that we would have a procurement process in time, which ensures we have the best value for money in terms of support and an equal service to that which supports residents currently. He also commended the work of the Wallich in the support of the homeless.

 

The Leader asked if the Council could write to the Minister for Climate Change who is also responsible for Housing, in order to encourage Welsh Government to make any such policy changes as quickly as possible, so that we can progress the commissioning of the service in the not too distant future.

 

He also suggested that the three new local Ward Members be briefed on this issue, in order that they are able to understand the services being provided locally, as well as being aware of the support mechanisms that are in place.

 

RESOLVED:                                   That Cabinet approved a modification in the form of a 6 month extension of the Contract BCBC has in place with the Wallich for the delivery of Housing Related Support Services on Coity Road.   


13/12/2022 - Diwygio’r Rheolau Gweithdrefn Contract ref: 500000014    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Chief Officer – Legal and Regulatory Services, HR and Corporate Policy presented a report, the purpose of which, was to:

 

           seek approval from Cabinet to amend the lower financial threshold for obtaining three quotations for works, goods and services from £5,000 to £10,000 within the Contract Procedure Rules to take effect from 1st January 2023;

 

           to recommend to Council an amendment to the Constitution to incorporate the revisions to the Contract Procedure Rules.

 

By way of background information, she confirmed that the Council is required to ensure the Contract Procedure Rules, which form part of the Council’s Constitution, are reflective of current market pressures and are fit for purpose.

 

The Contract Procedure Rules also contains the rules and guidelines for procuring goods, services and works. They are designed to ensure compliance with UK law, ensure best practice is followed and best value is achieved in the use of public funds.

 

Turning to the present situation, the Chief Officer – Legal and Regulatory Services, HR and Corporate Policy stated that in order to procure goods, services and works above £5,000 a service must obtain three quotes. This has proved to be unmanageable due to the volume of quotations across the Council, leading to delays on service delivery. There were several reasons for this which were outlined in the report, upon which she expanded.

 

The Chief Officer – Legal and Regulatory Services, HR and Corporate policy explained that a benchmarking exercise had shown that an increase to £10,000 for obtaining three quotations is in line with neighbouring councils and it was proposed that BCBC follow suit with this.

 

 She referred Cabinet to a copy of the proposed amendments to the Contract Procedure Rules to this effect, shown via tracked changes at Appendix 1 to the report.

 

The Cabinet Member – Resources commended the report which would bring BCBC in line with other neighbouring authorities in terms of the increase in threshold and allow us to better face inflationary pressures.

 

The Leader sought reassurance that there would still be an audit trail in respect to procurement decisions that would be made, despite the proposed change to the Contract Procedure Rules.

 

The Chief Officer – Legal and Regulatory Services, HR and Corporate Policy reassured Members that there was still a process to follow, ie obtaining three quotes which will be arranged by the Business Support Team and approved by Management.

 

In response to a further question, she advised that a progress report on the Contract procedure Rules would be brought back to Cabinet in 6 months time.

 

She finally also confirmed that there were a few neighbouring authorities that obtained three quotations for works estimated at £15,000 and even upward of that.

 

RESOLVED:                                   That Cabinet:

 

(i)            Approved the change to the lower financial threshold from £5,000 to £10,000 for obtaining three quotations within the Contract Procedure Rules as shown at Appendix 1 to the report, to take effect from 1st January 2023;

 

(ii)        Recommended to Council an amendment to the Constitution to incorporate the revisions to the Contract Procedure Rules.   


13/12/2022 - Ysgol Egin a Gofal Plant Cyfrwng Cymraeg Porthcawl ref: 500000011    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Corporate Director – Education and Family Support presented a report, the purpose of which was to:

 

           detail the outcome of the options appraisal process for the delivery of a Welsh-medium seedling school and childcare provision for the Porthcawl area; and

           seek approval to consult on a proposal to establish a Welsh-medium seedling school and childcare provision for the Porthcawl area on land at the Porthcawl Primary School site.

 

By way of background, he advised that in March 2018, the Cabinet Secretary for Finance made available £30m across Wales for projects dedicated to supporting and growing the use of the Welsh language in education. This funding would assist the delivery of Welsh Government’s ongoing commitment to achieve a million Welsh speakers by 2050.

 

A childcare sufficiency audit of settings within Bridgend had identified gaps in this vital provision. These gaps, together with a lack of Welsh-medium childcare, resulted in a decision being taken to centre Bridgend’s proposals on Welsh-medium sessional, child and wraparound care.

 

The Corporate Director – Education and Family Support confirmed that Porthcawl was identified as one of the four key locations that would benefit from Welsh-medium childcare provision. It was considered that such facilities at these strategic locations would help support transition from childcare into Welsh-medium primary education. A successful funding bid was made to Welsh Government for such provision in certain areas of the County Borough, that included Porthcawl.

 

He proceeded by advising that, an options appraisal found that land on the existing Porthcawl Primary School site was the most suitable location to accommodate both a seedling school and childcare facility. To compensate for the land which will be used for the new facility, an all-weather pitch would be provided at Porthcawl Primary School.

 

The proposed seedling school is a ‘starter class’ with 30 full-time equivalent nursery places, and 30 Reception places, the Corporate Director – Education and Family Support explained.

 

It was planned that the seedling provision will be operated and governed by Ysgol y Ferch o’r Sg?r, and pupils would transition to that school at Year 1 to conclude their primary education; that is until a Welsh-medium primary school is established in Porthcawl as part of a future band of the school modernisation programme, which Cabinet previously approved in principle.

 

The proposed childcare facility will have capacity for 16 full-time (32 part-time) childcare places, together with 6 places for 0 to 2 provision offering full care from potentially birth to four years old. This included afterschool and holiday provision, to offer full wrap-around care via the medium of Welsh. It was planned that this facility will be operated by a private provider.

 

Porthcawl was previously identified as a key location that would benefit from Welsh-medium childcare provision. It was considered that such facilities would help support transition from childcare into Welsh-medium primary school education.

 

It was currently estimated that if the proposal progresses to completion, the new provision will open in January 2025.

 

The Cabinet Member – Education stated that it was really pleasing that this extremely exciting proposal was continuing to take steps forward. There is a strong Welsh language presence in Porthcawl, and this new seedling school will continue to reinforce the importance of the Welsh language in the County Borough as a whole. 

 

He added that the proposal will have a positive impact on the amount of young people studying a Welsh-medium education in the area and crucially will also help to strengthen transition links.

 

The Cabinet Member – Regeneration asked if there would be car parking available at the school, to which the Corporate Director – Education and Family Support responded that a Full Transport Assessment would be undertaken in order to put in place that which was deemed suitable to minimise the impact of the development.

 

The Cabinet Member – Communities was pleased to see that an all-weather pitch would be provided at the school and hoped that this could be used by the wider community out of school time as well as for pupils there.

 

In response to a further question, the Corporate Director – Education and Family Support, confirmed that the new school would be targeting net zero carbon, in line with the Council’s Carbon Neutral agenda.

 

The Leader concluded that there would also be a childcare facility at the school, which was pleasing to note.

 

RESOLVED:                          That Cabinet gave permission to consult on a proposal to establish a Welsh-Medium Seedling school and childcare provision for the Porthcawl area on land at the Porthcawl Primary School site.


13/12/2022 - Appointment of Local Authority Governors ref: 500000010    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Corporate Director – Education and Family Support presented a report, the purpose of which, was to seek approval from Cabinet for the appointment of the local authority governor to the school governing body listed at paragraph 4.1 (of the report).

 

He stated that in accordance with the Council’s ‘Guidance on the appointment of local education authority governors’ approved by Cabinet on 14 October 2008, officers considered applications received for the current vacancy for the local authority governor position on the governing body of Ysgol Gymraeg Bro Ogwr.

 

There was competition for the vacancy and the two applicants were detailed in the table in the report.

 

The Corporate Director – Education and Family Support confirmed, that having given due regard to the strengths presented in the applications from both applicants, officers determined that the recommended appointment be Mr Ben Morgan.

 

The Cabinet Member – Education alerted Members and Officers to the fact that there were still a considerable number of School Governor vacancies as detailed in Appendix A to the report that required filling, so he asked them to share this fact with anyone who may be interested in becoming a governor at any of the schools where such vacancies existed.

 

RESOLVED:                                     That Cabinet approved the appointment  detailed at paragraph 4.3 of the report.


13/12/2022 - Pen-y-bont ar Ogwr 2030 - Strategaeth Carbon Sero Net ref: 500000017    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Corporate Director – Communities presented a report, to seek Cabinet approval to formally adopt the Bridgend 2030 Net Zero Carbon Strategy.  The report recommends that the strategy should be adopted and the action plans detailed in it implemented, so that Bridgend Council can achieve net zero status by 2030.

 

By way of background, the report advised that in October 2018, the United Nations Intergovernmental Panel on Climate Change (IPCC) produced a report on the state of global warming. The report identified that a continued warming of global temperatures will significantly increase the likelihood and resulting impact of floods, droughts and extreme heat.

 

Welsh Government then declared a Climate Emergency in April 2019 and  following this, the Welsh Government has now committed to achieving a carbon neutral public sector by 2030.

 

The Corporate Director – Communities reminded Cabinet, that in June 2020 Bridgend County Borough Council (BCBC) Cabinet approved a report that set out the crucial roles that BCBC has to play through the management of its own resources and assets and the way in which it works with and supports local residents, organisations and businesses to respond to the challenges set out in the IPCC report.

 

A target for Local Authorities in Wales to be net-zero carbon by 2030, is an ambition set by Welsh Government. In response, the Welsh Local Government Association (WLGA) with local government Leaders established a Decarbonisation Strategy Panel, supported by all 22 local authorities, Welsh Government, Natural Resources Wales (NRW) and Cardiff University.

 

Following appointment of the Carbon Trust to work with BCBC on the development of a Bridgend 2030 Net Zero Carbon Strategy, Officers had undertaken a number of proactive activities and these were listed in paragraph 3.8 of the report.

 

The final version of the Bridgend 2030 Net Zero Carbon Strategy was attached at Appendix 1 to the report. This had been developed following an in-depth review of data in line with the Welsh Public Sector Net Zero Carbon Reporting Guide and through engagement with internal and external stakeholders. Importantly, the Strategy will not be the only driver for net zero, as it would be a part of the Council’s Corporate Plan, whilst policies, strategies and ongoing plans will all need to reflect the commitment to net zero. This will ensure it is fully embraced across the organisation.

 

The Corporate Director – Communities confirmed that public consultation on the 2030 Net Zero Carbon Strategy was undertaken over a twelve-week period from 8 June to 30 August 2022. The consultation received a total of 360 online survey completions, with a further 35 face to face engagement completions. The consultation report was included at Appendix 2 to the report.

 

Analysis of the responses received, showed that the majority of respondents are in support of the draft Bridgend 2030 Net Carbon Zero Strategy and the priorities contained within this.

 

The Carbon Leads for taking forward the delivery of the Bridgend 2030 Net Zero Carbon Strategy were:

 

o          Carbon Management – Group Manager - Economy, Natural Resources and Sustainability

o          Waste – Head of Operations - Community Services

o          Transport – Group Manager - Highways and Green Spaces

o          Buildings – Group Manager - Corporate Landlord

o          Land Use – Climate Change Response Manager

o          Procurement – Corporate Procurement Manager

 

The Corporate Director – Communities concluded the report, by highlighting some financial implications of the Strategy which were elaborated upon in paragraph 8 of the report, which were significant.

 

The Leader advised that this was one of the most important Strategies that the Council was required to implement, so as to deliver upon the Climate Emergency.

 

The Cabinet Member – Communities stated that paragraph 4.5 of the report listed the Officers in the Communities Directorate that were required to lead on the different aspects of the Strategy, however, he added that there should also be a lead Officer for the Climate Change Agenda in each of the other Directorates, as there needed to be a Council wide approach to deliver this as a ‘One Council’ Corporate Priority. He added that he had some concerns around the cost of the project and hoped that Welsh Government would be able to assist local authorities financially, in order to successfully deliver the Strategy in its entirety.

 

The Cabinet Member – Education asked if consideration could be given to having a standard paragraph in the report template for all Committee reports, outlining how such reports affected (if at all) the Carbon Reduction Agenda.

 

The Monitoring Officer confirmed that this could be looked at in conjunction with the Committee report template review that was currently work in progress. It was hoped to submit a report to Council in February, outlining some adjustments to the report template.

 

The Deputy Leader asked if the review could also include having an Executive Summary as a paragraph in longer and more complex, detailed reports, to which the Monitoring Officer replied that this could be looked at also.

 

The Cabinet Member – Resources finally advised that he was pleased to confirm, that in the Welsh Government settlement that had been announced today, it was confirmed that a sizeable proportion of Capital spending was intended to be committed to Carbon Reduction across welsh local authorities.

 

RESOLVED:                               That Cabinet formally adopted the Bridgend 2030 Net Zero Carbon Strategy


13/12/2022 - Deddf Tai (Cymru) 2014 ref: 500000012    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Head of Partnership Services submitted a report,  to highlight the changes made to Welsh Government homelessness legislation in respect of the new Priority Need category and to seek Cabinet approval in respect of applying the ‘intentionality test’ to that new category.

 

In accordance with legislation, he advised that the Housing (Wales) Act 2014 (The Act), places a duty on the Council to assist those who are threatened with homelessness within 56 days by taking all reasonable steps to prevent/relieve homelessness. The duty to prevent homelessness under the Act is irrespective of whether the applicant has a local connection to Bridgend or whether the applicant is intentionally homeless. Those that make a homeless application, but have no local connection, receive advice and assistance only from the Council unless, for example, they are fleeing violence/domestic abuse.

 

The Head of Partnership Services confirmed, that in the event that homelessness prevention was not successful, there was a duty to relieve the applicant’s homelessness and to take all ‘reasonable steps’ to do so.

 

The Act also introduced changes in respect of how to apply the ‘intentionality test’. Welsh Government removed the intentionality test for all families with children even if they are found to be intentionally homeless. There was a caveat to this he advised, in that it would only apply if they have not been found intentionally homeless in the last 5 years. The definition of intentionally homeless was outlined in paragraph 3.5 of the report.

 

Paragraph 3.6 of the report listed the different categories of what the Council considered as homeless under set criteria covered by legislation and/or agreed by Cabinet at a previous meeting.

 

The Head of Partnership Services further added that the Act also specified 10 categories of households who were to be considered priority need.  Priority Need is considered for the provision of temporary accommodation and the final homeless duty to secure permanent accommodation.

 

At the start of the Covid-19 Pandemic, Welsh Government (WG) introduced an ‘All In’ approach to homelessness and directed local authorities that no-one was to be without accommodation due to the public health imperative making everyone Priority Need. Therefore, the intentionality test was suspended to respond to the emergency situation at the time leading to greater numbers being provided with temporary accommodation in hotels, Air B+B’s etc.

 

Whilst some households will not be considered to fall within a priority need group, they will still receive the same level of support albeit they will not be eligible for temporary accommodation.

 

The current changes implemented by WG have been made with a view to them reviewing the entire Act in the future and therefore it is proposed that the Council apply the intentionality definition to the new category of households ‘Street Homeless’ until such time as this takes place.

 

The Cabinet Member – Future Generations confirmed that even if individuals looked to become intentionally homeless, the Council with its partners, would still look after them and try to persuade them to secure some form of accommodation. This was not easy however, as some homeless people did not wish to be placed in accommodation. This situation was compounded by the fact that some of these people had very complex health issues/needs.

 

The Head of Partnerships confirmed that temporary accommodation was available for those on the streets and regular meetings were held with key stakeholders to ensure that those sleeping rough had somewhere to go, particularly in the weather we are now experiencing. There was also assistance from the Rough Sleepers Intervention Team to this end.

 

The Cabinet Member – Future Generations advised  that anyone who had concerns regarding rough sleepers, could report these cases to StreetLink.

 

The Leader concluded the debate on this item, by reminding those present that 98.7% of people in society did not wish to make themselves intentionally homeless.   

 

RESOLVED:                          That Cabinet approved that the Council applies the ‘intentionality test’ to the new category of households ‘Street Homeless’ and publishes its intent to do so in accordance with Welsh Government direction.


13/12/2022 - Polisi Lwfansau Maethu wedi'i Ddiweddaru ref: 500000009    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Corporate Director – Social Services and Wellbeing submitted a report, that provided Cabinet with details of the updated Fostering Allowances Policy.

 

She advised that in March 2022 Bridgend County Borough Council’s Fostering Services brought their new Fostering Financial Policy to Cabinet for approval, with approval also sought to delegate authority to the Head of Children’s Social Care to implement the new policy.

 

During the implementation phase of the policy an administrative error was identified as reflected in paragraph 3.2 relating to Fostering Allowances. These discrepancies were highlighted in yellow in this section of the report.

 

The Corporate Director – Social Services and Wellbeing explained, that despite the above, no Foster Carer received an erroneous amount and the Policy was amended to include the correct financial information as set out in the report.

 

She proceeded to advise, that in July 2022 the Fostering Financial Policy was further updated to change the rates of allowance (following agreement at Cabinet) to award a 7% increase to the allowances paid to all Bridgend Foster Carers (which would be backdated to April 2022 and apply to the 2022/23 financial year) and the introduction of 2 weeks paid respite for all Foster Wales Bridgend Foster Carers.

 

Finally, the Corporate Director – Social Services and Wellbeing stated that the 7% increase to Foster Care Allowances agreed by Cabinet in July 2022 has now been paid to Foster Carers, adding that the administrative error in the Policy was amended during the implementation period.

 

The Deputy Leader confirmed that Fostering in Bridgend was of a very high standard and she was really pleased to say that ‘Becky and Pete’ Foster Carers, had recently won an Excellence Award earlier this year.

 

She added that with an increase in Looked After Children, we needed more foster carers to come forward to support these young people.

 

The Corporate Director – Social Services and Wellbeing added that there had been an interest in the form of enquiries for foster caring, following a recent successful advertising campaign.

 

RESOLVED:                              (1)      That Cabinet noted that the error in the Fostering Allowances Policy as set out in paragraph 3.3 of the report was amended and has been implemented.

 

                                                   (2) That Cabinet further noted that the    Policy has been further amended for 2022/23 to include the 7% increase to Foster Care Allowances agreed by Cabinet in July 2022.


13/12/2022 - Cynllun Rheoli Cyrchfan Cyngor Bwrdeistref Sirol Pen-y-bont ar Ogwr 2022-2027 ref: 500000016    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 13/12/2022 - Cabinet

Decision published: 23/05/2023

Effective from: 13/12/2022

Decision:

The Corporate Director – Communities presented a report, the purpose of which, was to seek Cabinet approval of the Bridgend County Borough Council Destination Management Plan, 2022-2027 and approve the implementation of the resulting actions.

 

She explained that a Destination Management Plan (DMP), is a statement of intent to manage a destination in the interests of tourism, over a specified period, setting out the ways in which different stakeholders may work together to achieve a positive impact. The new DMP is a shared statement of intent to manage Bridgend County Borough as a successful visitor destination between 2022 and 2027.

 

BCBC to this end, will work in partnership with Visit Wales, regional entities such as Cardiff Capital Region and the Valleys Regional Park, neighbouring authorities, and key stakeholders such as town and community councils, accommodation providers, tourist attractions, activity providers and other local businesses that support the visitor economy.

 

The Corporate Director – Communities confirmed, that since the last DMP was produced, significant change has taken place at global, national and local levels, with the Covid-19 pandemic, the United Kingdom’s exit from the European Union and rises in the cost of living. All of these have had implications for the tourism and hospitality industries. Whilst much has changed, there is also much potential for the future.

 

BCBC has identified tourism as part of its foundational economy with a recovery response that includes additional funding streams, public amenity projects, infrastructure upgrades and support for the accommodation sector.

 

The Bridgend County Borough Council Destination Management Plan, 2022-2027, was attached at Appendix 1 to the report. If adopted by Cabinet, this was intended to set the framework for supporting the delivery of the tourism vision to 2027.

 

The Corporate Director – Communities stated that actions contained within the Destination Action Plan, have been developed to propose the most efficient use of resources, focus on key strategic opportunities for development, maximise external funding opportunities and where possible deliver in partnership. It would focus action upon the priorities listed in paragraph 4.5 of the report.

 

The goals of the Destination Management Plan, were to:

 

- create economic growth that delivers benefits to people and places;

- promote environmental sustainability;

- provide social and cultural enrichment for residents and visitors alike;

- incorporate health benefits (for example through promoting active travel,   physical activity or mental wellbeing associated with experiencing the natural environment.)

 

The delivery of actions in relation to tourism will focus on maximising areas and opportunities that present greatest impact for the County Borough and utilising a range of external funding opportunities as and when they become available and this would involve partnership working. This would in turn, assist in the achievement and implementation of the the actions outlined in Appendix 1 and the successful promotion of  BCB as a coherent destination.

 

The Cabinet Member – Regeneration stressed the importance of having a Plan such as this in place, in order to shape, promote and encourage tourism within the County Borough.

 

The Cabinet Member – Communities added that BCB had a great natural environment, particularly within the three main valley areas, of Ogmore, Garw and Maesteg. He felt it would be beneficial if in the emerging Corporate Plan performance indicators were included in there, in order to gauge the targets we were setting ourselves are met in terms of tourism.

 

The Leader concluded by stating that pre-pandemic tourism brought over a third of a billion spend into the BCB economy and protected over 4,000 jobs, but obviously this was then hit hard by lockdown. The industry was now reviving he was pleased to add. He was encouraged particularly, by the growing number of visitors to Bryngarw Park where the Council received funding in order to improve this facility. Similarly, Rest Bay was also high on the visitors list where we previously received European funding for improvements such as the water sports facility and more money would be committed to Porthcawl as part of its continued Regeneration Programme, he added.

 

RESOLVED:                                    That Cabinet:

 

(1)      Approved the Bridgend County Borough Council Destination Management Plan, 2022-2027;

 

(2)        Delegated authority to the Corporate Director - Communities to implement the Destination Action Plan contained within Appendix 1 of the report.


21/11/2022 - Urgent Items ref: 840    Recommendations Approved

Decision Maker: Town & Community Council Forum

Made at meeting: 21/11/2022 - Town & Community Council Forum

Decision published: 23/05/2023

Effective from: 21/11/2022

Decision:

None.


21/11/2022 - Approval of Minutes ref: 837    Recommendations Approved

Decision Maker: Town & Community Council Forum

Made at meeting: 21/11/2022 - Town & Community Council Forum

Decision published: 23/05/2023

Effective from: 21/11/2022

Decision:

RESOLVED:                               That the minutes of a meeting of the Town and Community Council Forum dated 14 August 2022, be approved as a true and accurate record, subject to Councillor M Evans being added to the list of attendees who gave their apologies for absence at that meeting.


21/11/2022 - 20 MPH Default Limit in Wales from September 2023 ref: 839    Recommendations Approved

Decision Maker: Town & Community Council Forum

Made at meeting: 21/11/2022 - Town & Community Council Forum

Decision published: 23/05/2023

Effective from: 21/11/2022

Decision:

The Head of Operations - Community Services presented a report on the above item and, following a brief introduction, he referred to the Traffic Management and Parking Team Leader to give a presentation.

 

The Traffic Management and Parking Team Leader, confirmed that the Wales Transport Strategy 2021 published by Welsh Government, identified one of its key priorities to ‘change the default speed limit from 30mph to 20mph in built-up areas to reduce traffic related injuries and fatalities and make walking and cycling safer and more attractive’.

 

It was proposed by enabling a much wider take up of 20mph limits it will achieve significant road safety benefits, particularly in deprived neighbourhoods. In the longer term, reductions in the perception of road danger is expected to lead to more walking and cycling which will improve public health and replace some short car journeys, and so achieving further reductions in collisions and casualties. More walking and cycling is also likely to lead to greater social cohesion which brings further societal and health benefits. Furthermore, lower speeds will lead to reductions in traffic noise, while impacts on air quality will be neutral at worst and journey time increases will be slight.

 

He confirmed that, as part of the new legislation, a 20mph Task Force was created to work closely with local authorities to identify those roads which would be an exception to the legislation. The Authority provided local knowledge and traffic management expertise to help identify those roads which should be an exception to the legislation to help ensure limits throughout the borough are abided to and consequently that the legislation does not fall into disrepute.

 

As part of his presentation, the Traffic Management and Parking Team Leader advised, that from September 2023, a new default 20mph speed limit will apply to mostresidential and busy pedestrian streets with street lights in Wales.

 

Proposing to the reduction of default speed limits from 30mph to 20mph in these areas could see a number of benefits, including:

 

       a reduction in road collisions

       more opportunities to walk and cycle in our communities

       helping to improve our health and wellbeing

       making our streets safer

       safeguarding the environment for future generations.

 

He confirmed that the above speed restrictions would be introduced by Welsh Government from 17 September 2023.

 

The Traffic Management and Parking Team Leader, confirmed that the introduction of pilot schemes identified issues in particular with a blanket introduction of the 20mph on all the restricted roads.

 

A petition submitted within months of the initial proposal, achieved 40,000 signatures suggesting such a blanket 20mph speed limit was inappropriate for all roads, and that there was a need to seek views of communities in relation to this in order to achieve feedback regarding this.

 

As a result of this consultation, some general exceptions were introduced and not allowed for A and B 30mph roads, if they were situate as follows:

 

Within 100 metres walk of any educational setting;

Within 100 metres walk of any community centre;

Within 100 metres walk of any hospital;

Where number of residential and/or retail premises fronting a road exceeds a defined density

 

Two main questions were therefore considered prior to considering whether a 30mph speed limit should be made in a given location, which were a) are there significant numbers (or potential numbers, if speeds were lower) of pedestrians and cyclists travelling along or across the road, and b) If the answer to this is ‘yes’, are the pedestrians and cyclists mixing with motor traffic.

 

With regards to Traffic Signs Regulations and General Directions, the Traffic Management and Parking Team Leader, advised that terminal signs would be allowed at the start and end of the restricted road, however, repeater signs are not allowed within the same area / zone.

 

Furthermore, if maintaining 30mph on distributor roads, 30mph zones can have repeater signage. This would permit 20mph / 30mph signage at junctions off the distributor roads, potentially increasing driver awareness and road safety in the area, he added.

 

He further added that, 20mph temporary speed limits outside schools (on 30mph zones) would include illuminated gateways features.

 

The changes prior to implementation, would require a considerable amount of administrative support, advised the Traffic Management and Parking Team Leader, in relation to the making and/or amendment of Traffic Regulation Orders (TRO’s), for example:-

 

  1. The revocation of existing TRO’s, completely or partially to ‘restricted road’ status;
  2. The revocation of existing 20mph zones to ‘restricted road’ status;
  3. New TRO’s for agreed exceptions;
  4. New TRO’s for variable speed locations; and
  5. New TRO’s for gateway features

 

In terms of the next steps of the process, the Traffic Management and Parking Team Leader,

 

As this included the end of the Officer’s presentation, the Leader asked Members if they had any questions of the Head of Operations – Community Services and/or the Traffic Management and Parking Team Leader.

 

There were a number of questions that were responded to by the Highways Officers, details of which can be found here

 

RESOLVED:                            That the report and accompanying    presentation be noted.


21/11/2022 - Community Governance Review ref: 838    Recommendations Approved

Decision Maker: Town & Community Council Forum

Made at meeting: 21/11/2022 - Town & Community Council Forum

Decision published: 23/05/2023

Effective from: 21/11/2022

Decision:

The Group Manager – Business Support presented a report, the purpose of which, was to provide Town & Community Councils with an outline of the process for a full Community Governance Review in Bridgend, to be implemented for the May 2027 Local Elections.

 

By way of some background information, he advised that the review and implementation of Bridgend Council’s ward boundaries and electoral arrangements by the Local Democracy and Boundary Commission for Wales (LD&BCW), were implemented for the May 2022 Local Elections.

 

The LD&BCW review also included some consequential changes in two Community Councils: Brackla Community Council and Porthcawl Town Council; and these were also implemented for the May 2022 Local Elections.

 

The Group Manager – Business Support added, that Council also undertook a review of the electoral arrangements in Coity Higher Community Council following a formal request from the Community Council, which was also implemented in time for the May 2022 Local Elections.

 

The last full Community Governance Review was finalised in 2009 and would normally follow a 10-year cycle. The delays to the completion of the Bridgend Electoral Review and the pandemic resulted in insufficient time to undertake a full review in time for the Local Elections in May 2022.

 

He explained that the key document that starts the Community Governance Review is called the Terms of Reference (ToR). The ToR sets out the proposed timetable and procedures for the review, provides guidance, and sets out the issues that will be considered during the review. It also allows the Council to ensure it is following a set procedure, takes into account appropriate considerations for the review, and allows interested parties to understand how to effectively engage in the review. It also provides the LD&BCW with information as to whether the Council has appropriately conducted the review under the terms of the Act. Further explanation of the ToR was detailed in paragraph 4.2 of the report.

 

In terms of the electoral arrangements, the review provides the opportunity to consider the degree to which “electoral parity” is achieved across the communities in Bridgend, and across any wards that exist within a community. This is known as a council size policy, and it will consider:

 

          An approximate councillor allocation per electorate;

          Provision of an overall minimum and maximum number of community councillors for a community council. Historically the minimum number of councillors for a community council has been 7. The largest community council in Wales at present is 24. The maximum size may be dependent on the following factors:

 

           The existing community council sizes;

           The scale of the activity of the community councils;

           The geography of the Council area; and

           The population density of the Council area;

 

If amalgamation of two or more communities is recommended confirmed the  Group Manager – Business Support, then the existing community councils would be dissolved and a new separate community area would be established. In these circumstances it is usual for the community to be warded to reflect the boundaries of the former communities that have been amalgamated.

 

The process will take a minimum of 12 months to complete from the publication of the ToR, once it has been formally approved by the Council. The estimated date for the start of the consultation process is the 1 June 2023 and allows for at least 12 weeks consultation at both the initial investigation stage and the draft report stage.

 

The Group Manager – Business Support concluded his submission, by advising that the preliminary stage will publish the ToR and then invite initial submissions for the Council to consider in drafting recommendations for any changes to both boundaries and electoral administration. The draft recommendations would then be published, with a further consultation exercise being undertaken inviting further submissions. After consideration of any further submissions, the Council will publish the final recommendations and conclude the review. The final stage is the making of the Order to implement any changes to boundaries and electoral arrangements which will come into force for the May 2027 Local Elections.

 

A Member felt that there should be a push to try and get members of the public to show an interest in being a Town/Community Councillor, as even following last year’s elections, there were still a number of vacant positions on County Borough Town/Community Councils.

 

A Member felt that any review should be conducted within the relevant timescales outlined in the report and that the review should be adequately guided supported from an administrative perspective, by staff from the local authority.

 

The Group Manager – Business Support, confirmed that the process and its proposals would be examined more closely and intensely in due course as matters evolved, with the likes of key organisations such as, for example, the Boundary Commission and One Voice Wales. Other local authorities who have been involved previously in this process, could also be consulted he added.

 

In response to a further Members question, he confirmed that the ToR would include looking at the size of the different electorates and wards once more, as part of any review.

 

The Leader felt that a progress report should be submitted to the Forum at a future meeting and that it was important that the Clerks of all BCB’s Town/Community Councils are updated on this issue and aware of the possible outcomes arising from it.

 

RESOLVED:                                    That the report be noted.  


21/11/2022 - Declarations of Interest ref: 836    Recommendations Approved

Decision Maker: Town & Community Council Forum

Made at meeting: 21/11/2022 - Town & Community Council Forum

Decision published: 23/05/2023

Effective from: 21/11/2022

Decision:

None.


29/03/2023 - Approval of Minutes ref: 832    Recommendations Approved

Decision Maker: Licensing Act 2003 Sub-Committee (A)

Made at meeting: 29/03/2023 - Licensing Act 2003 Sub-Committee (A)

Decision published: 22/05/2023

Effective from: 29/03/2023


29/03/2023 - Licensing Act 2003 - Application to Vary a Premises Licence Under Section 34 ref: 833    Recommendations Approved

Decision Maker: Licensing Act 2003 Sub-Committee (A)

Made at meeting: 29/03/2023 - Licensing Act 2003 Sub-Committee (A)

Decision published: 22/05/2023

Effective from: 29/03/2023


29/03/2023 - Declarations of Interest ref: 831    Recommendations Approved

Decision Maker: Licensing Act 2003 Sub-Committee (A)

Made at meeting: 29/03/2023 - Licensing Act 2003 Sub-Committee (A)

Decision published: 22/05/2023

Effective from: 29/03/2023


03/03/2023 - Programme of Meetings 2023-24 ref: 737    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 03/03/2023 - Coychurch Crematorium Joint Committee

Decision published: 22/05/2023

Effective from: 03/03/2023


03/03/2023 - Financial Performance 2022-23 and Proposed Revenue Budget 2023-24 ref: 736    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 03/03/2023 - Coychurch Crematorium Joint Committee

Decision published: 22/05/2023

Effective from: 03/03/2023


03/03/2023 - Crematorium Business Plan and Fees ref: 735    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 03/03/2023 - Coychurch Crematorium Joint Committee

Decision published: 22/05/2023

Effective from: 03/03/2023


23/03/2023 - P/22/588/RLX - St Johns School, Church Street, Newton, Porthcawl CF36 5SJ ref: 827    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Urgent Items ref: 830    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Training Log ref: 829    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Development Control Committee Guidance ref: 826    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Amendment Sheet ref: 825    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Public Speakers ref: 824    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Approval of Minutes ref: 823    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Site Visits ref: 822    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Declarations of Interest ref: 821    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


23/03/2023 - Appeals ref: 828    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 23/03/2023 - Development Control Committee

Decision published: 22/05/2023

Effective from: 23/03/2023


17/11/2022 - Appeals ref: 817    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                           (1) That the appeals received since the last meeting of the Committee as shown in the report of the Corporate Director – Communities be noted.

 

                                                (2) That the Inspector appointed by Welsh Ministers to determine the following appeals, has directed they be dismissed:-

 

Appeal No.  -  CAS-02086-N7G7S9 (1942)

Subject of Appeal – Two Storey Extension to side of Dwelling and Single Storey Extension to Rear of Dwelling, 8 Priory Road, Bridgend.

 

Appeal No. - CAS-02006-Q7B8M6 (1953)

Subject of Appeal - Freestanding Hoarding Sign (48 Sheet) 6m X 3m Land Opposite 65 Bethania Street, (South of Scout Hall), Maesteg.

 

Appeal No. CAS-02071-B9C1R9 (1960)

Subject of Appeal - Removal of Existing Roof; Rotation of Roof Pitch; Increase of Roof Pitch; Two New Pitched Roof Dormers too Front; Flat Roof Dormer Extension too Rear, 15 Anglesey Way, Porthcawl

 

(3)  That the Inspector appointed by Welsh Ministers to determine the following appeal, has directed it be Allowed subject to Conditions:-

 

Appeal No. CAS-01997-N2P6M0 (1955)

Subject of Appeal - Construct Garden Room to Rear Garden, 16 Shelley Drive Bridgend

 

                                               (4)  The Inspector appointed by Welsh  Ministers to determine the following appeal, has directed the following decision:-

 

**The appeal is dismissed insofar as it relates to the alteration to the front dormer and provision of a balcony.

**The appeal is allowed insofar as it relates to the removal of the rear extension and construction of a single-storey rear extension with balcony

 

Appeal No. CAS-02083-H6T1M9 (1963)

Subject of Appeal - Remove rear Extension; Construct Single Storey

Rear Extension with Balcony over; Alteration to Front Dormer and Provision of Balcony, 7 Gordon Road Porthcawl

 

                                               (5)  The following appeal was Refused for the reason contained in the report of the Corporate Director – Communities:-

 

Appeal No. CAS-02190-V5X2C2 (1972)

Subject of Appeal - Construction of a Roof Top Extension

11 Rest Bay Close, Porthcawl

 

Note: Since this appeal was submitted, PEDW advised:

 

As the above appeal was not received within 12 weeks of the date of the refusal, the appeal has been found to be invalid and PEDW cannot take any further action on the appeal.


17/11/2022 - 2022 Annual Monitoring Report (AMR) for the Bridgend Local Development Plan (LDP) 2006 - 2021 ref: 818    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

The Strategic Planning Officer presented a report, the purpose of which, was to update the Development Control Committee on the findings of the 2022 AMR (attached at Appendix 1 to the report) and more notably, that housing delivery is failing to keep pace with the housing requirement and new deliverable housing allocations are urgently needed to relieve growing housing supply pressure.

 

He explained that the Council has a statutory obligation under Section 61 of the Planning and Compulsory Purchase Act 2004, to keep all matters under review that are expected to affect the development of its area. In addition, Section 76 of the Act required the Local Planning Authority to produce information on these matters in the form of an AMR, for submission to the Welsh Government.

 

He further advised that the 2022 AMR must be submitted to the Welsh Government prior to the 31 October 2022.

 

The main aim of the AMR was to assess the extent to which the LDP Strategy and Policies are being achieved. Therefore, the AMR has two primary roles, firstly, to consider whether the policies identified in the monitoring process are being implemented successfully and secondly to consider the Plan as a whole against all of the information gathered, in order to determine whether a complete or partial review of the Plan is necessary.

 

The Strategic Planning Officer went on to say, that there had been many changes since 2013 that had influenced the successful

implementation of the LDP. The AMR therefore considered whether the development strategy that underpins the LDP remains valid and assesses whether or not the Strategy Policies contained within this are being effective in delivering the Development Strategy and meeting the objectives of the plan.

 

The findings of the AMR also provided an important opportunity for the Council to assess the effectiveness of the adopted LDP and to determine whether or not it needs to be reviewed. The previously published LDP Review Report (2018) already recognised an urgent need to address the shortfall in the housing land supply through the identification of additional housing sites.

 

The development that had taken place since adoption of the existing LDP has levied significant investment into the County Borough and delivered new homes and jobs for BCBC’s communities. However, a number of key housing provision policy targets are not being met which indicated that these policies are not functioning as intended. The longer this situation remains unaddressed he added, the greater the need will be to include extra housing provision within the Replacement LDP or risk ad hoc development and ‘planning by appeal’.

 

This further reinforced the need for a plan review, as the annual housing requirement will not pause for housing delivery to catch up.

 

The Strategic Planning Officer confirmed that the Local Planning Authority is continuing to progress the Replacement LDP to address the shortfall in housing delivery and facilitate the identification/allocation of additional housing land.

 

He concluded his report, by stating that further investment into the local economy is required and the Replacement LDP will stimulate take up of new employment land, mixed-use sites and regeneration opportunities (including sites in the Council’s ownership). This will bring forward new schemes, masterplans and development briefs to enable development.

 

RESOLVED:                                     That Members noted the content of the   report of the Corporate Director – Communities.


17/11/2022 - Urgent Items ref: 820    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

None.


17/11/2022 - Training Log ref: 819    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                              That the report of the Corporate Director – Communities outlining up and coming training sessions on Planning and Development key topics, be noted.


17/11/2022 - Amendment Sheet ref: 811    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                          That the Chairperson accepted the Development Control Committee Amendment Sheet as an urgent item, in accordance with Part 4 (paragraph 4) of the Council Procedure Rules, in order to allow for the Committee to consider necessary modifications to the Committee report, so as to take account of late representations and revisions that are required to be accommodated.


17/11/2022 - Public Speakers ref: 810    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

There were no registered public speakers present to address any planning applications at today’s meeting.


17/11/2022 - Site Visits ref: 809    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                             That in light of the date of the Development Control Committee scheduled for 29 December 2022, having been agreed at a meeting of Council yesterday to be moved to 5 January 2023, Members agreed for the date of any proposed site inspections to also be moved from 28 December 2022 to 4 January 2023 (am).


17/11/2022 - A/22/25/ADV - Kenfig Nature Reserve, Kenfig, Bridgend, CF33 4PT ref: 816    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                            That Advertisement Consent be granted for the above application, subject to the Conditions contained in the report of the Corporate Director – Communities, in addition to the standard advertisement conditions:-

 

PROPOSAL:  Non-illuminated pole mounted parking signs


17/11/2022 - P/20/995/FUL - Island Farm site, Ewenny Road, Bridgend, CF31 3LG ref: 814    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:            (1) That having regard to the above application, the applicant enters into a Section 106 Agreement to:

 

(i) Contribute a total sum of £25,266, paid on the commencement of development towards:-

 

• Bus stop improvements, including bus stop signs, markings, and bus  shelter roofing upgrades - £6,600.

• Traffic Orders required in connection with the required pedestrian crossing on Ewenny Road - £8,000.

• Improvements to the Microprocessor Optimised Vehicle Actuation (MOVA)   system on Ewenny Roundabout - £10,666.

 

                              (2)  That the Corporate Director Communities be given   delegated powers to issue a decision

                                    notice granting conditional consent in respect of this   proposal once the applicant has entered into the aforementioned Section 106 Agreement, subject to the Conditions contained in the report.

 

PROPOSAL:  Indoor and outdoor tennis centre, outdoor swimming pool, landscaping, car parking, new access and Active Travel route, new car park and amenity area for the adjacent care home

 

Subject to the amendment of two of the Conditions in the report, as follows:-

 

13.  Notwithstanding the submitted plans no development shall commence until a scheme for the provision of long stay and short stay cycle parking has been submitted to and agreed in writing by the Local Planning Authority. The cycle parking shall be implemented before the development is brought   into beneficial use and retained for cycle parking purposes in

perpetuity.

 

Reason: In the interests of promoting sustainable means of travel to/from the site.

 

24.  All tournament tennis shall only be played on the external courts between 08.00 and 22.00 hours on any day.

 

Reason: To protect the amenities of the adjoining occupiers.


17/11/2022 - P/22/535/RLX - 39 Hunters Ridge, Brackla ,Bridgend CF31 2LH ref: 813    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                               That the above application be granted, subject to the Conditions contained in the report of the Corporate Director – Communities:-

 

PROPOSAL: Variation of condition 1 of P/21/44/FUL to reflect existing changes and proposed alterations to single storey extension; erection of fence panels

 

Subject to the inclusion of the following further Condition.

 

4. The materials used to complete the works shall match the remainder of the substantially completed extension and, within 2 months of the date of this consent, the areas of exposed blockwork shall be fitted with a brick slip system to match the brickwork on the side elevations.

 

Reason: To ensure a satisfactory form of development.


17/11/2022 - P/22/463/FUL - Kenfig Nature Reserve, Kenfig, Bridgend, CF33 4PT ref: 815    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                            That the above application be granted, subject to the Conditions contained in the report of the Corporate Director – Communities:-

 

PROPOSAL:  Installation of tickets kiosk machines x 3 and ANPR cameras, laying of CAT 6 and armoured cable to each car park kiosk/camera and reception


17/11/2022 - Development Control Committee Guidance ref: 812    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 17/11/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 17/11/2022

Decision:

RESOLVED:                          That the summary of Development Control Committee Guidance as detailed in the report of the Corporate Director - Communities was noted.


03/01/2023 - Urgent Items ref: 744    Recommendations Approved

Decision Maker: Licensing Sub-Committee B

Made at meeting: 03/01/2023 - Licensing Sub-Committee B

Decision published: 22/05/2023

Effective from: 03/01/2023


03/01/2023 - Exclusion of the Public ref: 745    Recommendations Approved

Decision Maker: Licensing Sub-Committee B

Made at meeting: 03/01/2023 - Licensing Sub-Committee B

Decision published: 22/05/2023

Effective from: 03/01/2023


24/01/2023 - Urgent Items ref: 739    Recommendations Approved

Decision Maker: Licensing Sub-Committee A

Made at meeting: 24/01/2023 - Licensing Sub-Committee A

Decision published: 22/05/2023

Effective from: 24/01/2023


24/01/2023 - Exclusion of the Public ref: 738    Recommendations Approved

Decision Maker: Licensing Sub-Committee A

Made at meeting: 24/01/2023 - Licensing Sub-Committee A

Decision published: 22/05/2023

Effective from: 24/01/2023


06/10/2022 - Appeals ref: 806    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

               RESOLVED:                         (1)   That the appeals received since the last meeting of the Committee as shown in the report of the Corporate Director – Communities be noted.

                                                             (2)   That the Inspector appointed by Welsh Ministers to determine the following appeal, has directed the Appeal be dismissed:-

               Appeal No.  -  CAS-01667-X6V3GO (1943)

               Subject of Appeal – Retention of new agricultural trackway using widened access – Ty Isaf Farm, Shwt.


06/10/2022 - Training Log ref: 807    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

RESOLVED:                         (1)   That the report of the Corporate Director – Communities outlining up and coming training sessions on Planning and Development key topics, be noted.

 

                                              (2)   That it be further noted that the training session planned for 16 November 2022 be postponed, as this clashes with the same date as the November Council meeting.

 

                                              (3)   That a further training session be set up on a date to be confirmed on the topic of Enforcement. 


06/10/2022 - Urgent Items ref: 808    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

None.


06/10/2022 - Development Control Committee Guidance ref: 801    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

RESOLVED:                            That the outline Development Control Committee Guidance as detailed in the report of the Corporate Director – Communities be noted.


06/10/2022 - Amendment Sheet ref: 800    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

RESOLVED:                           The Amendment Sheet was accepted by the Chairperson as an urgent item under Part 4, paragraph 4 of the Council Procedure Rules.


06/10/2022 - P/22/535/RLX - 39 Hunters Ridge, Brackla, Bridgend, CF31 2LH ref: 802    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

RESOLVED:                            That the Committee were minded to refuse the above application, so a further report will be prepared for the next meeting of the Committee proposing the reasons for such refusal.

 

Proposal:

 

Variation of condition 1 of P/21/44/FUL to reflect existing changes and proposed alterations to single storey extension; erection of fence panels.


06/10/2022 - P/21/118/OUT - Land at Minffrwd Close, Pencoed, Bridgend, CF35 6SE ref: 803    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

RESOLVED:                           (1)  That having regard to the above  application, the applicant enters into a Section 106 Agreement to:

 

i.                   Provide a minimum of 20% of the units as affordable housing with the type of unit(s), location within the site and affordable tenure to be agreed by the Council or a financial contribution towards off-site provision of affordable dwellings to an equivalent value.

 

 ii.       Provide a financial contribution of £4,156 on the commencement of development towards the provision/upgrading of children’s play space and outdoor sports facilities in the vicinity of the application site.

 

                                               (2)  The Corporate Director Communities be given delegated powers to issue a decision notice granting Outline consent in respect of this proposal once the applicant has entered into the aforementioned Section 106 Agreement, subject to the Conditions contained in the report of the Corporate Director – Communities, in addition to the standard Reserved Matters Conditions.

 

Proposal:

 

Construction of 4 detached houses including external areas and parking.


06/10/2022 - P/22/335/FUL - 26 Pant Glas, Pencoed, Bridgend, CF35 6YL ref: 804    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

RESOLVED:                                That the above application be granted subject to the Conditions contained within the report of the Corporate Director – Communities.

 

Proposal:

 

Construction of store to rear garden and garage/store to side of property


06/10/2022 - P/22/337/FUL - 28 Pant Glas, Pencoed, Bridgend, CF35 6YL ref: 805    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

RESOLVED:                                 That the above application be granted subject to the Conditions contained within the report of the Corporate Director – Communities.

 

Proposal:

 

Construction of garage/store to rear garden; car port to side of dwelling and increase in levels to garden area.


06/10/2022 - Public Speakers ref: 799    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 06/10/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 06/10/2022

Decision:

The following public speakers exercised their right to speak on the undermentioned planning applications:-

 

                   P/22/535/RLX – Mr A Ford and K Pardon (objectors), E and G Hooper (applicants)

P/22/118/OUT – Mrs C Thomas (objector), Mr K Griffiths (applicant’s agent)

                   P/22/335/FUL and P/22/337/FUL – Mr L Rees (objector)


28/04/2022 - Urgent Items ref: 798    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

None.

 


28/04/2022 - P/21/907/FUL - 106 Nolton Street, Bridgend CF31 3BP ref: 793    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

RESOLVED:                           That the above planning application be approved, subject to the Conditions contained in the report of the Corporate Director – Communities:-

 

Proposal

 

Change of use from hairdressing salon to A3 cafe bar/wine bar (no hot food or takeaway element)

 

Subject to the inclusion of the following further Condition being added to the consent:-

 

6. Notwithstanding the approved plans, details of a wall mounted cigarette bin (location and type) shall be submitted to and approved in writing by the Local Planning Authority.  The approved scheme shall be implemented prior to the first beneficial use of the café bar/wine bar and shall be retained in perpetuity.

 

Reason:  To ensure a satisfactory form of development and to protect the amenities of the area.

 


28/04/2022 - P/21/732/FUL - Land North of Heronston Hall, Heronston Lane, Bridgend CF31 3AX ref: 794    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

RESOLVED:                              That the above planning application be approved, subject to the Conditions contained in the report of the Corporate Director – Communities:-

 

Proposal

 

Erection of equestrian timber stables (12) and associated ancillary space for livery.


28/04/2022 - P/21/521/FUL - Land to West of Stable Lane, Pantygog, Pontcymmer CF32 8DQ ref: 795    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

RESOLVED:                              That the above planning application be approved, subject to the Conditions contained in the report of the Corporate Director – Communities:-

 

Proposal

 

Demolition of existing garage block; construction of 4 parking spaces in place of demolished garage block; construction of 1 new dwelling house on unused land.

 


28/04/2022 - Public Speakers ref: 790    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

Planning Application No.                         Public Speaker

 

P/21/907/FUL                                             Beth Payne (Objector)

                                                                   Rory Pitman (Applicant)   


28/04/2022 - Amendment Sheet ref: 791    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

There was no Amendment Sheet for today’s meeting.

 


28/04/2022 - Development Control Committee Guidance ref: 792    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

RESOLVED:                               That the summary of Development Control Committee Guidance as detailed in the report of the Corporate Director - Communities be noted.

 


28/04/2022 - Appeals ref: 796    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

RESOLVED:                (1)          That the two Appeals received since the last report was presented to Committee as detailed in the report of the Corporate Director – Communities, be noted.

 

                                     (2)         To note that the following Appeal which had been determined by an Inspector appointed by Welsh Ministers, was Dismissed:-

 

Appeal No.                                 Subject of Appeal

 

CAS-01518-M3N6L8 (1939)       Outline Planning Application to construct a Detached Dormer Bungalow land adjacent to 7 Fairways, North Cornelly.

 


28/04/2022 - Training Log ref: 797    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 28/04/2022 - Development Control Committee

Decision published: 22/05/2023

Effective from: 28/04/2022

Decision:

RESOLVED:                              That the report of the Corporate Director – Communities outlining the Training Log for Members for the forthcoming months, be noted.

 


14/06/2022 - Outcome of Consultation to Open Provision for Pupils with Additional Learning Needs (ALN) Establishing a Learning Resource Centre (LRC) for Pupils with Autistic Spectrum Disorder (ASD) at Tremains Primary School ref: 787    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Education and Family Support presented a report informing Cabinet of the outcome of the consultation to open provision for pupils with ALN establishing a LRC for pupils with ASD at Tremains Primary School; presenting the findings of the consultation in a detailed Consultation Report (Appendix A) and seeking approval to progress to the publication of a statutory notice as prescribed in the School Organisation Code.

 

The Corporate Director Education and Family Support outlined the background to the report. He then explained that in order to progress the proposal, consultation exercises were carried out between 6 January 2022 and 17 February 2022 in accordance with the statutory School Organisation Code. A summary of the issues raised by consultees and the local authority’s responses were provided in the Consultation Report as detailed at Appendix A of this report. Cabinet would need to consider the Consultation Report and determine the preferred way forward. Should Cabinet wish to proceed with the proposal, the next stage of the process was to publish a statutory notice outlining the proposals which would need to be published for a period of 28 days and any formal written objections would be invited during this time. If there were no objections during the public notice period then the proposal could be implemented with Cabinet’s approval. If there were objections at this public notice stage, an Objections Report would be published summarising the objections and the Authority’s response to those objections. Cabinet would need to consider the proposal in light of objections. Cabinet could then accept, reject or modify the proposal.

 

The Corporate Director Education and Family Support outlined the financial implications. 

 

The Cabinet Member for Education agreed that this was a way of making sure every child received the support they needed. He wished that this level of support had been available for his family when they went to school.

 

The Leader said that it was evident from the consultation process how much support there was from the staff, governors and pupils. The school already had a number of specialist classes so was already experienced in supporting children with additional learning needs and ensuring wherever possible they could access mainstream activities to make sure they were part of the whole school.

 

RESOLVED:       Cabinet:

      noted the outcome of the consultation with interested parties as detailed in the attached consultation report (Appendix A) and appendices;

      approved the consultation report (Appendix A) for publication; and

           authorised the publication of a statutory notice in respect of the proposal.


14/06/2022 - Representation on Outside Bodies & Joint Committees ref: 789    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Monitoring Officer presented a report seeking Cabinet’s approval for the appointment of Members to joint committees and the nomination of Members to outside bodies. A list of the joint committees and outside bodies concerned was appended to the report at Appendix 1. Appointments to outside bodies were an important mechanism within the County Borough for community leadership, partnership and joint working and knowledge and information sharing.

 

The Monitoring Officer explained that this was a provisional list and when complete, it would be circulated to all members and published on the website.

 

 

RESOLVED:       Cabinet:

appointed the requisite number of Members to the joint committees and other outside bodies as listed in Appendix 1 to the report (names of individual representatives to be added to the list and when complete, the list to be circulated to all Members and published).


14/06/2022 - Proposed Dates for Meetings of Cabinet, Cabinet Committee Equalities and Cabinet Committee Corporate Parenting ref: 788    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Monitoring Officer presented a report proposing for approval, the programme of meeting dates for Cabinet, Cabinet Committee Equalities and Cabinet Committee Corporate Parenting for the municipal year 2022 – 2023 as set out at 4.1 of the report. She added that the date of the Budget Cabinet meeting could be subject to change, depending on the timeline of the Welsh Government Local Government Settlement. Subject to the Programme of meeting dates being approved, the meetings would be

placed in Members and Officers electronic calendars.

 

The Monitoring Officer explained that a survey of the timings of all Committee meetings had taken place with Members’ feedback on this currently being collated. Therefore, whilst the dates of Cabinet and Cabinet Committee meetings were shown above, the timings of these would be added following the outcome of the survey.

 

RESOLVED:       Cabinet approved the Programme of meeting dates for Cabinet, Cabinet Committee Equalities and Cabinet Committee Corporate Parenting, as outlined in paragraph

4.1 of this report. 


14/06/2022 - School Modernisation Programme - Ysgol Gymraeg Bro Ogwr Outcome of Consultation Process ref: 785    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Education and Family Support presented a report informing Cabinet of the outcome of the consultation on the proposed

enlargement of Ysgol Gymraeg (YG) Bro Ogwr; presenting the findings of the consultation in a detailed Consultation Report (Appendix A) and

seeking approval to publish the Consultation Report and progress the

publication of a statutory notice as prescribed in the School Organisation

Code 2018 (the Code).

 

The Corporate Director Education and Family Support outlined the background to the report. He then explained that following ministerial approval in November 2021 and Cabinet approval in January 2022, a statutory consultation was progressed to make a regulated alteration to enlarge YG Bro Ogwr to a 2.5 FE school, with a 90-place full-time-equivalent nursery plus an 8-place observation and assessment class on land off Ffordd Cadfan. The proposal would come into effect at the beginning of the autumn term 2025. In order to progress the proposed regulated alteration to YG Bro Ogwr in the form of an enlargement, consultation exercises were carried out between 7 February 2022 and 21 March 2022, in accordance with the statutory School Organisation Code 2018. The consultation document invited views and opinions to be submitted in respect of the proposal. A summary of the issues raised by consultees and the local authority’s responses were provided in the Consultation Report as detailed in Appendix A to the report. Cabinet would need to consider the Consultation Report and determine the preferred way forward. Should Cabinet wish to proceed with the proposal, the next stage of the process was to publish a statutory notice outlining the proposal which would need to be published for a period of 28 days. Any formal written objections would be invited during this time. If there were no objections during the public notice period, then the proposal could be implemented with Cabinet’s approval. If there were objections at this public notice stage, an Objections Report would be published summarising the objections and the local authority’s response to those objections and Cabinet would need to consider the proposal in light of any objections made. Cabinet

could then accept, reject or modify the proposal.

 

The Corporate Director Education and Family Support outlined the financial implications. 

 

The Cabinet Member for Education thanked officers for their hard work. This development was a very important step in developing the Welsh language in Bridgend. It would be the biggest Welsh medium school in Bridgend with a state of the art building allowing the school and the Welsh language to grow and flourish. Welsh Language was a key commitment of this Cabinet and local authority and this went a long way to demonstrating that. 

 

The Cabinet Member for Communities welcomed the report. This was an exciting project with community facilities and separate picking up/dropping off facilities. He looked forward to seeing the school completed and better services for the Welsh language.

 

The Leader was pleased to see that included in the proposals there were plans for an observation class for children with additional learning needs in Welsh. He thanked the consultees for their responses. Concerns had been raised about the availability of space in the short term and he was pleased that WG announced additional funding for schools which would allow them to progress with additional classes at Bro Ogwyr to accommodate children pre 2025. He asked for further information to be provided regarding the siting of the additional classrooms, to a future meeting.

 

 

RESOLVED:       Cabinet:

·      noted the outcome of the consultation with prescribed consultees, as detailed in the attached Consultation Report and appendices;

·      approved the publication of the Consultation Report (Appendix A); and

·      approved the publication of a statutory notice in respect of the proposal.

·       

 


14/06/2022 - School Modernisation Programme - Heronsbridge School Outcome of Consultation Process ref: 784    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Education and Family Support presented a report informing Cabinet of the outcome of the consultation in respect of the

proposal to make regulated alterations to Heronsbridge School; presenting the findings of the consultation in a detailed Consultation Report

(Appendix A); and seeking approval to progress the publication of a statutory notice as prescribed in the School Organisation Code 2018 (the Code).

 

The Corporate Director Education and Family Support outlined the background to the report. He then explained that in order to progress the proposed regulated alterations to Heronsbridge School, consultation exercises were carried out between 4 April and 18 May 2022, in accordance with the statutory School Organisation Code 2018. The consultation document invited views and opinions to be submitted in respect of the proposal. A summary of the issues raised by consultees and the local authority’s responses were provided in the Consultation Report as detailed

in Appendix A of this report. Cabinet would need to consider the Consultation Report and determine the preferred way forward.

Should Cabinet wish to proceed with the proposal, the next stage of the

process would be to publish a statutory notice outlining the proposal which would need to be published for a period of 28 days. Any formal written objections would be invited during this time If there were no objections during the statutory notice period, then the proposal could be implemented with Cabinet’s approval. If there were objections at this statutory notice stage, an Objection Report would be published summarising the

objections and the local authority’s response to those objections. Cabinet would need to consider the proposal in light of any objections made. Cabinet could then accept, reject or modify the proposal.

 

The Corporate Director Education and Family Support outlined the financial implications. 

 

The Cabinet member for Education was really excited about this project, a purpose built school with the aspiration to be the best in Wales. The Head teacher, parents and pupils were all very excited about getting a purpose- built building to give them the facilities that they needed.

 

The Leader said that it was very uplifting to read the consultation report and in particular the feedback received from students and the voice of the learner. Points raised early in the process had been addressed eg facilities for the daily mile walk, allotments and an orchard. The swimming pool would offer hydrotherapy and this would be a green school with solar panels and the highest level of insulation and heat pumps.

 

The Cabinet member for Education confirmed that if the proposal went ahead there would be no damage to hut 9 which was a protected building and there would be no detrimental impact on that site.

 

The Leader explained that the current building was also listed and protected by CADW.

 

RESOLVED:        Cabinet:

·      Noted the outcome of the consultation with prescribed consultees, as detailed in the attached Consultation Report and appendices;

·      Approved the Consultation Report (Appendix A) for publication; and

·      Authorised the publication of a statutory notice in respect of the proposal.

 


14/06/2022 - Appointment of Local Authority Governors ref: 782    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Education and Family Support presented a report seeking approval from Cabinet for the appointment of local authority governors to the school governing bodies listed at paragraphs 4.1 and

4.2 of the report. He explained that for the 15 current local authority governor vacancies at the 13 schools in the table, all applicants met the approved criteria for appointment as a local authority governor and there was no competition for these vacancies. He explained that there was competition for one vacancy and that the panel had noted that Cllr Neelo Farr had recently become an elected member for part of the school’s catchment area since submission of the application form. Therefore, in accordance with the criteria identified in the Council’s ‘Guidance on the appointment of local education authority governors’, the recommended appointment was Cllr Neelo Farr.

 

The Cabinet member for Education thanked the officer for the report and all the people who had put their names forward to be a school governor. There were still many vacancies and this was a call for volunteers to apply for these very important roles. 

 

RESOLVED:         Cabinet approved the appointments detailed at paragraphs 4.1 and 4.2 of the report.


14/06/2022 - Outcome of Consultation to Open Provision for Pupils with Additional Learning Needs (ALN) Establishing a Learning Resource Centre (LRC) for Pupils with Moderate Learning Difficulties (MLD) at Ysgol Cynwyd Sant ref: 786    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Education and Family Support presented a report informing Cabinet of the outcome of the consultation to open provision for pupils with ALN establishing a LRC for pupils with MLD at Ysgol Cynwyd Sant; presenting the findings of the consultation in a detailed consultation report (Appendix A) and seeking approval to progress to the publication of a statutory notice as prescribed in the School Organisation Code.

 

The Corporate Director Education and Family Support outlined the background to the report. He then explained that in order to progress the proposal, consultation exercises were carried out between 6 January 2022 and 17 February 2022 in accordance with the statutory School Organisation Code. The consultation document invited views and opinions to be submitted in respect of the proposal. A summary of the issues raised by consultees and the local authority’s responses were provided in the Consultation Report as detailed at Appendix A of this report. Cabinet would need to consider the Consultation Report and determine the preferred way forward. Should Cabinet wish to proceed with the proposal, the next stage of the process was to publish a statutory notice outlining the proposals which would need to be published for a period of 28 days and any formal written objections would be invited during this time. If there were no objections during the public notice period then the proposal could be

implemented with Cabinet’s approval. If there were objections at this public notice stage, an Objections Report would be published summarising the objections and the Authority’s response to those objections. Cabinet would need to consider the proposal in light of objections. Cabinet could then accept, reject or modify the proposal.

 

The Corporate Director Education and Family Support outlined the financial implications. 

 

The Cabinet Member for Education thanked all those at the school for taking part in this initiative. It was a great move forward and he hoped it would be as much of a success as they were hoping.

 

The Leader explained that this was undoubtedly progress. This was about inclusive education and that was at the heart of the strategy for supporting children with additional learning needs. The LRC was the first in the north of the borough in the medium of Welsh. The whole school would benefit from this resource as there could be other children within the school that may not be eligible for direct support but they could benefit from the specialist staff.

 

RESOLVED:       Cabinet:

·      noted the outcome of the consultation with interested parties as detailed in the attached consultation report (Appendix A) and appendices;

·      approved the consultation report (Appendix A) for publication; and

authorised the publication of a statutory notice in respect of the proposal.


14/06/2022 - Bridgend Net Zero Carbon - Hydrogen Technology Demonstrator ref: 781    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Communities presented a report updating Cabinet on discussions on the opportunity to develop a Hydrogen Demonstrator Project in Wales providing local green hydrogen that supported decarbonisation of the Council’s assets and the wider region.

 

The Corporate Director Communities outlined the background. In 2021, Welsh Government (WG) were approached by the Japanese Consortium Marubeni, global specialist in renewables and hydrogen projects, to ask if they were interested in an investment opportunity for a Hydrogen

Demonstrator Project in Wales. The Japanese Government’s New Energy and Industrial Technology Development Organisation (NEDO) pledged some £13m to co-fund Hydrogen Power Demonstrators Projects with the Marubeni Corporation in the UK. The key to this project was the supply of Green Hydrogen power for heat and transportation using green energy sources. Bridgend was chosen as the most appropriate location and potential investment partner.

 

The Corporate Director Communities outlined progress made so far and explained that the project would potentially bring a total of £26 million external investment funds into the borough through the NEDO (£13M) and Marubeni (£13M) that would develop a unique local energy and management system providing green low-cost energy and heat. The Cardiff Capital Region had in principle agreed to consider the opportunity for investment on receipt of a detailed proposal and were engaged with the project. WG, having introduced the opportunity, were also keen to see the project to fruition and to support its development. A draft Memorandum of Understanding was being prepared which set out a non legally binding commitment to cooperate in good faith and the framework under which BCBC and Marubeni Corporation would closely collaborate during any development stage. Funding would need to be determined during this period and a report would be submitted back to Cabinet.

 

The Cabinet Member for Communities added that these were exciting times with a £26 million investment and unknow opportunities and a chance to lead the way.

 

The Cabinet Member for Resources supported the project and added that this would put BCBC in a good position to reduce its carbon footprint. He asked that his thanks to the previous Cabinet Member and the Leader, be recorded for building relationships to help win this project.

 

The Leader also paid tribute to the efforts and the work of the previous Cabinet Member, Cllr Young who was a very enthusiastic and passionate champion for the pioneering work undertaken with partners. It was important to note that WG were very supportive of work undertaken so far and the work that would be undertaken in the future. This was crucial because they could provide funding to progress the scheme. They would look at ways of briefing all Members and provide detailed briefings for local members when sites were identified.

 

RESOLVED:           Cabinet:

·           Noted the progress to develop; Bridgend Net Zero Carbon – Hydrogen Demonstrator Project

·           Delegated authority to the Corporate Director of Communities, in consultation with the Chief Officer – Finance, Performance and Change and Chief Officer - Legal and Regulatory Services, Human Resources and Corporate Policy, to work with the

Marubeni Corporation to develop the Hydrogen Demonstrator Project and to negotiate the terms of the MoU and enter into the document.

·           Delegated authority to the Corporate Director of Communities, in consultation with the Chief Officer – Finance, Performance and Change and Chief Officer - Legal and Regulatory Services, Human Resources and Corporate Policy, to commission

specialist advice utilising resources that will be made available from the Communities Directorate Earmarked Reserve (EMR) 2022-23 for implementing Bridgend 2030 Decarbonisation Strategy from the Communities Directorate budget as required and to report back to Cabinet on the full project proposal.

Noted that a further report shall be received following the end of the MoU period to consider detailed viability of the project. 


14/06/2022 - School Modernisation Programme - Mynydd Cynffig Primary School Outcome of Published Statutory Notice ref: 783    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Education and Family Support presented a report informing Cabinet of the outcome of the published statutory notice in respect of the proposed enlargement of Mynydd Cynffig Primary School, as detailed in the Objection Report (Appendix A); seeking approval to publish the Objection Report, as prescribed by the School Organisation Code 2018 (Code); seeking approval to implement the proposal with effect from the beginning of the autumn term 2025; and seeking approval to issue and publish a decision letter, as prescribed by the Code.

 

The Corporate Director Education and Family Support outlined the background to the report. He then explained the current position and that following Cabinet approval on 8 February 2022, the consultation report was

published on the Council’s website and stakeholders were advised accordingly. The statutory public notice was published on 7 March 2022 for a period of 28 days and formal written objections were invited during this time. The Council received one email in respect of the proposal during the statutory notice period. Legal advice was sought and it was recommended to consider the correspondence as an objection to the proposal. An Objection Report was published summarising the objection and the local authority’s response to the objection. Cabinet would now need to consider the proposal in light of the objection. Cabinet could then accept, reject, or modify the proposal. The attached Objection Report (Appendix A to the report) set out the objection received and the local authority response.

 

The Cabinet member for Education thanked the officers for their hard work and added that this was an exciting project to bring a new school to the area. He hoped it would be delivered as quickly as possible. The objection had been dealt with and the allotments had been given a new home and stability for the future.

 

RESOLVED:       Cabinet:

 

·      Noted the outcome of the published statutory notice in respect of the proposed enlargement of Mynydd Cynffig Primary School as detailed in the Objection Report (Appendix A);

·      Gave approval to publish the Objection Report;

·      Determined to implement the proposal with effect from the beginning of the autumn term 2025; and

Gave approval to issue and publish a decision letter.


14/06/2022 - Levelling Up Fund Priority Projects ref: 780    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Communities presented a report providing a background on the UK Government Levelling Up Fund (LUF) and updating Cabinet on the development of projects previously endorsed by them to be developed for this and future rounds of the fund. The report also sought endorsement to submit projects in the next round of the fund.

 

The Corporate Director Communities explained that the LUF would invest in local infrastructure and capital projects that had a visible impact on people and their communities. This included a range of high value local investment priorities, including local transport schemes, urban and economic

regeneration projects and supporting cultural assets. Each constituency bid could be up to the value of £20m. However, there was also scope

for investing in larger, high-value transport projects, allowing for bids of up to £50m, with each bid being encouraged to contribute a minimum of 10% funding from local and third-party contributions.

 

The Corporate Director Communities reported that applications for round two of funding must be submitted in full by midday on Wednesday 6 July 2022. Updates were provided on the three constituency projects which were previously reported to Cabinet, setting out the current position and proposals for the way forward.

 

The Corporate Director Communities explained that for the Bridgend Constituency they would be proceeding with the Porthcawl Pavilion

Redevelopment. The principal objectives of the renewal of the Grand Pavilion would address the issues of risk to the building fabric that existed in the condition of the concrete structure whilst also meeting the needs and aspirations of local people for extended and improved arts, heritage and library services. A number of new facilities were proposed including new function spaces at first floor (Esplanade) level, new rooftop function and cafe spaces offering elevated sea-views across the Bristol Channel and a new Studio theatre. The local MP supported the bid.

 

For the Ogmore constituency, agreement had previously been sought to

pursue a Bridgend Enterprise Development Project, which officers felt was the most advantageous project to meet local needs and achieve the aspirations of the Levelling Up programme, by delivering commercial and employment space in key locations. UK Government Levelling Up officials had been unsupportive of this project, and they did not believe that this project would be successful and would not find favour during the assessment process. Despite having considered other strategic opportunities within the constituency area, no other projects had been developed to a point where officers could recommend the submission of an alternative project. Officers would like to take the opportunity to identify an alternative strategic project and potential partners to develop a bid for the communities of the Llynfi, Garw and Ogmore Valleys, in anticipation of the next bidding round.

 

The Transport bid was for the Penprysg Railway Bridge, a long-standing infrastructure project for Bridgend included in the current and replacement Local Development Plan (LDP) as well as predecessor land use plans.

This project would result in the rebuilding of the Penprysg road bridge so that it could accommodate two-way traffic leading to the eventual closure of Pencoed’s railway level crossing, and an all-new active travel bridge for pedestrians and cyclists. The value of the project would place it into the ‘large transport scheme’ category and therefore there would be a need for a more substantial financial and economical case.

 

The Corporate Director Communities outlined the financial implications in relation to the two bids to be submitted for funding in round two of the LUF programme. The LUF application encouraged a minimum 10% match funding requirement for each project and as the details of the delivery costs relating to each project emerged, both projects would be seeking the support of partner organisations and other external funding sources to support the total cost of the delivery of the projects. However, at this point match funding from external sources had not been secured.

 

The Cabinet Member for Communitiescommended the amazing work that had been done resulting in the Penprysg Road Bridge Scheme coming to fruition and improvements to Porthcawl Pavilion. It was unfortunate that the Ogmore bid could not be submitted but a better scheme could be achieved with more time.    

 

The Cabinet Member for Regenerationwelcomed the report and thanked the Corporate Director Communities and her team for their hard work and she hoped that Ogmore would benefit in the next round.

 

The Leader stressed that it was important to note that the work undertaken to develop new enterprise hubs had not been wasted because they would look to see what other funding schemes were available to progress those schemes.  He added that there would be briefing sessions for local members on both schemes.

 

RESOLVED:       Cabinet:

·      Noted the overview and update on the application process associated with the LUF.

·      Endorsed the projects proposed by officers to be submitted in round two of the LUF programme.

·      Delegated authority to the Director of Communities to liaise with the Section 151 Officer to agree the total project costs to be submitted within the applications

·      Approved that future financial implications would be reported back to Cabinet and Council in due course prior to acceptance of any grant funding.

Agreed to receive a future report on the development of a bid for the Ogmore Constituency.


14/06/2022 - Recycling and Waste Service Post 2024 ref: 779    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Corporate Director Communities presented a report providing an update on the future direction of the recycling and waste service and seeking Cabinet approval to proceed to tender, for an interim contract for the recycling and waste collection / community recycling centre management contract, for up to a two year duration. Approval was also required to delegate authority to the Corporate Director of Communities to negotiate and finalise acquisition fees for the existing vehicles, plant and equipment utilised in the provision of the current service with Kier Services Limited and to delegate authority to the Corporate Director of Communities to negotiate terms with Kier to change fuel supply for the existing fleet of recycling and waste vehicles and plant to a hydrogenated vegetable oil (HVO) derived fuel, in the period up to the end of the contract in 2024. The Corporate Director Communities was seeking approval to commence work on the future service provision post 2026, including looking at decarbonisation of the waste fleet and additional material streams for

recycling with the aim of being the best performing waste & recycling Local

Authority in Wales.

 

The Corporate Director Communities outlined the background to the recycling and waste contract which was awarded to Kier Services Limited in April 2017, due to end on 31st March 2024.  The current recycling & waste service overall performed very well. BCBC were well ahead of the recycling target with a low missed collection rate and a good rate of customer satisfaction. There was a great deal of uncertainty with regards to the methodology and targets for the future recycling and waste service model and it was difficult to see what a future contract should look like. For these reasons Cabinet was strongly recommended to make a decision to put a short-term interim contract into place, of no more than two years, to cover the period from 2024 to 2026. This would allow time for key decisions to be made re collection methodology and time to look at the fleet they wanted to bring forward.

 

The Corporate Director Communities explained that no public consultation was required at this stage as the contract would provide virtually the same contract as the current one. BCBC had the right to acquire plant and equipment from Kier as this was built into the original contract. They would negotiate to acquire these assets and this would be subject to a further report. Also an interim step was being explored and discussed between

Kier and Council officers, namely the introduction of Hydrogenised Vegetable Oil (HVO) derived fuel vehicles. Kier had undertaken investigations and confirmed that the existing fleet was able to be run using this fuel type.

 

The Cabinet member for Communities explained that a lot of work had taken place to get to this position. Measures needed to be put in place for the short term and long term and all options remained on the table at this stage. He added that the success of the scheme was primarily down to the residents of Bridgend.

 

The Leader referred to the success of sorting at the kerbside which had resulted in a recycling rate of over 72% this year, well above the statutory target. Other authorities were looking to change their methodology because they were struggling to meet the targets. He added that the introduction of Hydrogenised Vegetable Oil (HVO) derived fuel vehicles would not only help reduce our carbon footprint by 93% but would also improve overall air quality in communities across Bridgend.  

 

The Cabinet Member for Future Generationsmirrored the comments made and supported the aim to be the best and to be as sustainable as possible. He asked if the fuel could be sourced with a view to allowing them to “double down” on the resource to make it as green as possible eg recycled vegetable oil.

 

The Cabinet Member for Resources agreed with the comments made and added that the efforts made by residents were appreciated. Kier would not be in this business in future so this was necessary to bridge that gap and to understand the aspirations of WG.

 

The Leader added that there would be engagement with all members via the scrutiny process.

 

RESOLVED:       Cabinet: -

 

1.    Authorised officers to proceed to seek invitation of tenders for the provisions of the short duration waste contract from 2024 to 2026.

2.    Delegated authority to the Corporate Director of Communities in conjunction with the Section 151 Officer and Chief Officer Legal and Regulatory Services, Human Resources and Corporate Policy to negotiate with Kier and agree the final cost for the acquisition of the vehicles and plant and equipment from Kier required to perform the recycling and waste service.

3.    Delegate authority to the Corporate Director of Communities in conjunction with the Section 151 Officer and Chief Officer Legal and Regulatory Services, Human Resources and Corporate Policy to negotiate terms with Kier to change fuel supply

for the existing fleet of recycling and waste vehicles and plant to a HVO - hydrogenated vegetable oil derived fuel.

4.    Noted that future financial implications would be reported back to Cabinet and Council in due course.

Authorised officers to commence work on the future waste service model, commission specialist advice if required and report back to Cabinet on the new service model as developed.


14/06/2022 - Revenue Budget Outturn 2021-22 ref: 777    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Chief Officer – Finance, Performance and Change presented a report giving an update on the Council’s revenue financial performance for the year ended 31st March 2022 and seeking approval for budget virements between £100,000 and £500,000, as required by the Council’s Financial Procedure Rules.

 

The Chief Officer – Finance, Performance and Change gave a summary of the financial position at 31st March 2022. She explained that given the changes that had occurred which had resulted in a better financial position at the end of 2021-22, the Council was able to apply some of this funding to investments to support its residents. 

 

The Chief Officer – Finance, Performance and Change provided a summary of the financial position for each main service area attached at Appendix 3 to the report and commented on the most significant variances. She also outlined the most significant variances in the Council wide budgets and summarised the movement on earmarked reserves.

 

The Cabinet Member for Resources asked that his appreciation be recorded for Welsh Government (WG) and their support for Local Government following successful lobbying by the WLGA, the Leader and officers. He was pleased to note that WG had listened and responded.

 

The Leader echoed the comments made that WG had been very supportive and acknowledged that they had been in the same position with last minute decisions from UK Government. He asked the Chief Officer – Finance, Performance and Change if other authorities were in the same position with unexpected grants awarded late in the financial year. He asked, with regard to the outstanding savings identified in the Streetworks review, that if they did not receive approval from WG, the Corporate Director for Communities together with the Cabinet Member for Communities should write to WG to try to achieve that budget reduction proposal.

 

The Chief Officer – Finance, Performance and Change confirmed that all authorities had received money late in year and were reporting along the same lines as Bridgend with regard to underspend in year and increased reserves. 

 

The Cabinet Member for Communities echoed the comments made. With regard to the savings which had been identified as part of the Streetworks review, he asked that if they could not get approval from WG then it could be classed as a corporate pressure and not a pressure on the communities budget. 

 

 RESOLVED:      Cabinet:

• noted the revenue outturn position for 2021-22

• recommend that Council approve the virements between £100,000 and £500,000 as outlined in paragraph 4.1.15 


14/06/2022 - Capital Programme Update ref: 778    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 14/06/2022 - Cabinet

Decision published: 19/05/2023

Effective from: 14/06/2022

Decision:

The Chief Officer – Finance, Performance and Change presented a report seeking agreement from Cabinet to present a report to Council for approval of a revised capital programme for 2021-22 to 2031-32.

 

The Chief Officer – Finance, Performance and Change explained that on 23 February 2022, Council approved a capital programme covering the

period 2021-22 to 2031-32 as part of the Medium Term Financial Strategy

(MTFS). A review had been undertaken of available capital resources, taking into consideration uncommitted funding in the capital programme, the anticipated year end revenue position for 2021-22, the position on earmarked reserves and revenue budgets available for 2022-23. As a result of this, a number of new capital schemes had been proposed by

Directorates, which had undergone rigorous review and challenge by

members of Corporate Management Board, before being submitted for

inclusion in the capital programme. This report was only seeking approval for the inclusion of new schemes within the capital programme that was approved by Council in February 2022.

 

The Chief Officer – Finance, Performance and Change outlined the current situation and the proposed new capital schemes including funding. A revised Capital Programme, incorporating these schemes was included at Appendix A to the report.

 

The Cabinet Member for Resources stated that as discussed in the previous report, the authority was now in the fortuitous position where almost £10 million pounds could be invested in the County Borough with a number of schemes in education and communities that would benefit from the extra investment.

 

The Cabinet Member for Communitieswelcomed the massive investment in education and community facilities and in particular, children’s playground facilities taking the total investment to over a million pounds. 

 

The Leader said that he was particularly pleased to see the proposals for the investment in three schools which would enable major expansion and more classrooms allowing more children to attend those schools. Section 106 funding had also been secured totalling almost £1.3 million to support the funding committed to those schemes. There was also critical investment in the telecare project which would allow the analogue network to be switched off and a transfer made to digital to continue to provide a service giving independence to individuals allowing them to stay at home.  There was earmarked funding for Penprysg Road so that it could accommodate two-way traffic leading to the eventual closure of Pencoed’s railway level crossing. The infrastructure project required early design work and this funding would allow that to be undertaken. 

 

RESOLVED:        Cabinet agreed that the revised Capital Programme

(Appendix A to the report) be submitted to Council for approval.


20/03/2023 - Approval of Minutes ref: 726    Recommendations Approved

Decision Maker: Cabinet Committee Equalities

Made at meeting: 20/03/2023 - Cabinet Committee Equalities

Decision published: 19/05/2023

Effective from: 20/03/2023


20/03/2023 - Youth Council Update Report ref: 728    Recommendations Approved

Decision Maker: Cabinet Committee Equalities

Made at meeting: 20/03/2023 - Cabinet Committee Equalities

Decision published: 19/05/2023

Effective from: 20/03/2023


20/03/2023 - Report On Raising The Profile Of The Equalities Agenda Across Bridgend County Borough Council (BCBC) ref: 727    Recommendations Approved

Decision Maker: Cabinet Committee Equalities

Made at meeting: 20/03/2023 - Cabinet Committee Equalities

Decision published: 19/05/2023

Effective from: 20/03/2023


20/03/2023 - Forward Work Programme 2023-2024 ref: 729    Recommendations Approved

Decision Maker: Cabinet Committee Equalities

Made at meeting: 20/03/2023 - Cabinet Committee Equalities

Decision published: 19/05/2023

Effective from: 20/03/2023


20/03/2023 - Urgent Items ref: 730    Recommendations Approved

Decision Maker: Cabinet Committee Equalities

Made at meeting: 20/03/2023 - Cabinet Committee Equalities

Decision published: 19/05/2023

Effective from: 20/03/2023


19/07/2022 - Invitees on Cabinet Committee Equalities and Cabinet Committee Corporate Parenting ref: 776    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Chief Officer, Legal and Regulatory Services, HR and Corporate Policy presented a report seeking nomination of Champions from each of the Overview and Scrutiny Committees to the Cabinet Committee Corporate Parenting and receive these nominations.   She also sought approval of the invitees to attend meetings of the Cabinet Committee Equalities as nominated by each of the political groups represented on the Council.

 

The Chief Officer, Legal and Regulatory Services, HR and Corporate Policy reported that to date, the following Members have been appointed by the relevant Overview and Scrutiny Committees as invitees to attend meetings of the Cabinet Committee Corporate Parenting.  She also informed Cabinet that the Subject Overview and Scrutiny Committee 3 at its meeting on 18 July 2002 had appointed Councillor JE Pratt as its Corporate Parenting Champion.

 

The Chief Officer, Legal and Regulatory Services, HR and Corporate Policy also reported that 10 invitees from each political group sit on the Cabinet Committee Equalities and following discussion with the Group Leaders, the following Members had been nominated:

 

Political Group                            Councillors

Labour                                          Councillor M Evans

Labour                                          Councillor P Ford

Labour                                          Councillor M Lewis

Labour                                          Councillor J Llewellyn-Hopkins

Labour                                          Councillor E Winstanley

Bridgend County Independent     Councillor A J Williams                 

Bridgend County Independent     Councillor A Berrow

Bridgend County Independent     Councillor A Wathan

Democratic Alliance                     Councillor R Penhale-Thomas

Democratic Alliance                     Councillor D M Hughes

 

RESOLVED:          That Cabinet:

 

1.   Noted and approved the Invitees for the Cabinet Committee Corporate Parenting as outlined in paragraphs 4.2 and 4.3 and that Councillor JE Pratt was nominated by Subject Overview and Scrutiny Committee 3 as an invitee;

Approved the nominated invitees to the Cabinet Committee Equalities on the basis of 5 Labour Members, 3 Bridgend Independent Members and 2 Democratic Alliance Members, details of which are shown in paragraph 4.5 of the report.


19/07/2022 - Cabinet, Council and Overview and Scrutiny Forward Work Programmes ref: 775    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Chief Officer, Legal and Regulatory Services, HR and Corporate Policy presented a report which sought approval for items to be included on the Forward Work Programme for the period 1 July to 31 October 2022 and for Cabinet to note the Council and Overview and Scrutiny Forward Work Programmes for the same period.

 

The Chief Officer, Legal and Regulatory Services, HR and Corporate Policy informed cabinet that subsequent to the publication of the report, the Subject Overview and Scrutiny Committee 3 at its meeting on 18 July 2022 had approved items on the Shared Prosperity Fund and the Levelling Up Fund to be placed on its Forward Work Programme.    

 

RESOLVED:          That Cabinet:

 

· Approved the Cabinet Forward Work Programme for the period 1 July to 31 October 2022 at Appendix 1.

Noted the Council and Overview and Scrutiny Forward Work Programmes for the same period as above, shown at Appendix 2 and Appendix 3 of the report, respectively.


19/07/2022 - Appointment of Local Authority Governors ref: 772    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Corporate Director Education and Family Support sought approval for the appointments of local authority governors to the school governing bodies listed at paragraph 4.1 of the report.

 

RESOLVED:           That Cabinet approved the appointments listed at paragraphs 4.1 and 4.2 of the report.


19/07/2022 - Local Government (Miscellaneous Provisions) Act 1976 Section 65 Power to Fix Fares for Hackney Carriages; Application to Vary the Hackney Carriage Fares Tariff ref: 774    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Head of Shared Regulatory Services reported on an application received from the Bridgend County Hackney Association to increase the current Bridgend County Borough Council’s rate of hackney carriage fares.

 

The Head of Shared Regulatory Services informed Cabinet that the Council may fix or vary the rate of fares for the hire of a hackney carriage under the provisions of Section 65 of the Local Government (Miscellaneous Provisions) Act, 1976.  Any variation of the fare must be advertised in a local paper and that a period of notice of at least 14 days be given to enable any person to make objections.  She stated that the current tariff of fares had been effective since January 2019. 

 

The Head of Shared Regulatory Services reported that the application proposed increases across all tariffs together with the charge for waiting time, highlighting the economic impact on the taxi trade of the Covid-19 pandemic together with the current cost of living crisis.  In addition, the Licensing Section had received a number of enquiries from individual licensees asking whether the Council would consider a fare increase because of the cost of living/fuel crisis.  Bridgend is currently ranked at 230th of the 349 Councils setting fares.  The Head of Shared Regulatory Services informed Cabinet that should it be minded to approve the increase, it will move to the same price range as the Vale of Glamorgan and Carmarthenshire Councils.  She highlighted the cost of fuel increases since April 2019 together with rate of inflation increases and that since 2019, there had been a year-on-year decline in the number of driver and vehicle licences issued by the Council, during the pandemic.  There had been an increase in the number of drivers licensed, but this had not returned to pre-pandemic levels.

 

The Cabinet Member Wellbeing and Future Generations in commending the proposal to increase hackney carriage fares, commented on the importance of taxis in the transport infrastructure of the County Borough, balancing that with the needs of residents to get to appointments, where there are inadequate or cancelled bus routes.  It was also important to consider the fare increase to deter drivers from applying for licences in neighbouring authorities when a reduction in licences being issued in Bridgend County has already been seen in 2021 and 2022. 

 

The Leader stressed the importance of recognising the cost pressures faced by licensed taxi drivers and if the Council did not increase fares it could lead to a decline in the number of drivers, impacting on services locally.  He requested that the Head of Shared Regulatory Services thank the Licensing Team and all associated with the Licensing Committee for its work.

 

RESOLVED:          That Cabinet:

  

1.   Noted the issues and impacts to taxi fares set out in the report.

2.   Approved the application put forward by the Bridgend County Hackney Association with an implementation date of 26 September 2022 (provided that there are no objections).

Authorised the advertisement of the variation in a local newspaper.  


19/07/2022 - Foster Carer Allowances Uplift ref: 773    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Corporate Director Social Services and Wellbeing reported on a proposal to increase to foster carer allowances, linked to the significant increases to the cost of living and sought agreement to offer all foster carers two weeks paid respite per annum, and increase foster carer allowance for 2022/23.

 

She informed Cabinet that foster carers play a significant role for the Council, providing care within a family to children and young people who cannot live at home with their birth families.  She stated there are not enough foster carers and one of the “key themes” identified within the Placement Commissioning Strategy completed in April 2021 was an insufficient number of in-house foster carers.  To address this area of concern Bridgend had engaged with regional colleagues to support recruitment of foster carers and in April 2022 entered into a Regional Front Door with Rhondda Cynon Taf and Merthyr County Borough Councils to support one point of contact for all foster carer enquiries and initial visits.

 

The Corporate Director Social Services and Wellbeing reported that September 2021 saw the launch of Maethu Cymru/Foster Wales to support a national approach to the recruitment of new foster carers across all 22 Local Authorities in Wales, however this had not resulted in the increase anticipated.  She stated there was a need to recruit new foster carers, whilst retaining those the Council has currently, to ensure sufficiency of placements to safeguard children and young people.  Foster Carers in Bridgend had received an increase to their basic allowance this year of 3%, whereas the cost of living is anticipated to rise by 10% over coming months.

 

The Corporate Director Social Services and Wellbeing reported it was proposed to increase Fostering Allowances by 7% (in addition to the 3% already paid) to 10% for 2022/23 only, pending any recommendations from Welsh Government or further review by the service that may be undertaken in relation to changes of circumstance.  The Council would need to consider any continuation of this increase beyond this financial year in its budget setting for 2023/24 onwards.  It was also proposed to offer all foster carers two weeks (14 days) paid respite per annum.  The proposed additional 7% allowances would see an increase in budget of £201k, while the introduction of two weeks paid respite for all foster carers would cost the Council £80,186.

 

The Deputy Leader and Cabinet Member Social Services and Early Help in commending the proposals stated that the role foster carers have is highly important and acknowledged that it is a 24 hour 7 days a week role.  She also stated it was vital that foster carers receive 2 weeks paid respite.  The Leader stated that the Cabinet Member and Director are looking at additional ways of supporting foster carers.

 

RESOLVED:           That Cabinet:

· Approved the proposal to offer all foster carers two weeks paid respite per annum, financed as indicated from within existing budget.

· Approved the proposal to increase foster carer allowances as set out in 8.2 of the report.       


19/07/2022 - The Conference of Parties 2022 ref: 771    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Corporate Director Communities reported on an update on work to support the Conference of Parties 2022 and to support the Council signing a Declaration to inform the Conference of Parties in 2022. 

 

The Corporate Director Communities informed Cabinet that in partnership with the United Nations Convention on Biological Diversity, the Scottish Government is leading on the ‘Edinburgh Process’, an online, global consultation with sub-national and local governments around the world on their role in the post-2020 Global Biodiversity Framework and targets.  She stated that a key outcome of the Edinburgh Process is the Declaration, which is intended to demonstrate the commitment of subnational authorities across the world to deliver for nature over the next decade.  The biodiversity duty included in the Environment (Wales) Act 2016 is intended to support efforts to reverse the decline and secure the long-term resilience of biodiversity in Wales.  The Council had approved its Biodiversity and Ecosystems Resilience Forward Plan, 2018-2022, in 2018, contributing to Biodiversity and Ecosystem Resilience targets.

 

The Corporate Director Communities reported that the Welsh Government had requested all local authorities in Wales consider signing the Declaration.

 

The Cabinet Member Wellbeing and Future Generations in commending the proposal to sign the Declaration commented on the great amount of biodiversity work being undertaken in the Ogmore Valley in areas such as the old washery site .  The Cabinet Member Communities stated that he would be more than pleased to sign the Declaration on behalf of the Council. 

 

RESOLVED:           That Cabinet supported the signing of the Declaration to inform the Conference of Parties 2022 and authorised the Cabinet Member – Communities to sign the Declaration on behalf of the Council. 


19/07/2022 - Allocations Under Town and Community Council Capital Grant Scheme 2022-23 ref: 770    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Corporate Director Communities sought approval to allocate capital funding to Town and Community Councils to develop projects from the Town and Community Council (T&CC) Capital Grant scheme for 2022-23.

 

She reported that the Council had allocated £50,000 for 2022-23 and for subsequent years in the Capital Programme to support applications from T&CCs for capital projects.  With the decommitment of the Coity Higher project the budget available for 2022-23 is £65,002.57.  She outlined proposals received from T&CCs which sought to align with the Council’s Decarbonisation and Net-Zero 2030 agenda.  It was  proposed that applications for funding from Cornelly Community Council (£9,583) and Coychurch Higher Community Council (£5,000) be approved and that the Decarbonisation Programme Manager liaise with Maesteg Town Council to support a review of options available with the potential to revisit an application in future years.

 

The Cabinet Member Education stated the importance of plans being submitted by Town and Community Councils to bid for funding from next year’s allocation.   The Corporate Director Communities stated that a report could be submitted to the next Town and Community Councils Forum to offer support and advice to Town and Community Councils in order that they submit bids for funding under the Capital Grant Scheme in 2023-24. 

 

RESOLVED:          That Cabinet:

1.  Approved allocation of capital funding within the existing Capital Programme of £14,583.00 to Town and Community Councils (T&CC) to develop projects in line with the specific allocations detailed at 8.2 from the Town and Community Council Capital Grant Scheme;

2.  Noted that funding of £50,419.57 will be rolled forward to support projects in 2023-24;

3. Authorised officers to communicate with the T&CC listed in Table 3, section 8.4, and requested an update on proposed delivery and expenditure.  It was proposed that if Town and Community Councils respond indicating that projects are either no longer taking place or cannot be delivered within the 2022-23 financial year then funding offers are withdrawn for the specific applications listed above.  If this does happen then any funding associated will be returned to the T&CC Capital Grant Scheme and be available for future rounds of applications for new proposals;

4. Recommended that a report be submitted to the next Town and Community Councils Forum to offer support and advice to Town and Community Councils in order that they submit bids for funding under the Capital Grant Scheme in 2023-24.   


19/07/2022 - Replacement Local Development Plan Submission Document ref: 769    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 19/07/2022 - Cabinet

Decision published: 18/05/2023

Effective from: 19/07/2022

Decision:

The Corporate Director Communities commenced her submission by thanking the Planning Team for their tireless work in developing the   Replacement Local Development Plan Submission Document.

 

She reported for consideration by Cabinet the Deposit Plan Consultation Report Summary Document and the proposed submission version of the Replacement Local Development Plan (RLDP) as amended following public consultation and sought agreement for the amended RLDP and to recommend to Council that the RLDP as amended be submitted to Welsh Government and Planning and Environment Decisions Wales (PEDW) for independent examination.

 

The Corporate Director Communities reported that an up-to-date Local Development Plan (LDP) is an essential part of a plan-led planning system in Wales.  She stated that without an up to date LDP, it would become progressively difficult for the Council to focus on integrating and addressing multiple land use concerns and the local planning process would become fragmented, un-coordinated and reactive.  She informed Cabinet that the review report of the existing LDP had recognised an urgent need to address the shortfall in the housing land supply through the identification of additional housing sites, highlighted by the new housing delivery monitoring system prescribed by Welsh Government.  She informed Cabinet that whilst the existing LDP had been successful in bringing forward several (primarily brownfield) residential and mixed-use allocations, other brownfield allocations had not come forward as anticipated.  The number of remaining deliverable sites had progressively dwindled at the end of the existing plan period, resulting in lower annual dwelling completions.  She stated that the 2021 Census had revealed that the population in the County Borough is one of the fastest growing areas in Wales, having consequences for land use.

 

The Corporate Director Communities reported that since the publication of the RLDP Deposit Plan for Consultation, new information, changes to legislation, updated national planning guidance and the completion of supporting technical information had necessitated a review of the LDP evidence base.  This, together with some of the matters raised in the consultation representations meant a number of changes to the Deposit RLDP are considered necessary, the main changes being:

 

a) Removal of Housing Allocation at Parc Afon Ewenni, Bridgend – as a result of the recently published Flood Map for Planning identifying the site at being at risk of flooding;

b) Inclusion of a housing allocation at Heol Fach, North Cornelly;

c) Inclusion of site masterplans;

d) Removal of Gypsy, Traveller and Showpeople Site at Land adjacent to Bryncethin Depot;

e) Completed Strategic Transport Assessment; and

f) Updated Strategic Flood Consequence Assessment.

 

The Corporate Director Communities reported that authorisation would be sought from Council in September 2022 to submit the RLDP to Planning and Environment Decisions Wales (PEDW) for public examination (anticipated in early 2023).

 

The Cabinet Member Communities expressed his thanks to the Planning Team for their work over the past 4 years in delivering the RLDP.  He referred to the concerns in the increase in housing development proposed and asked if there would be a net increase in publicly accessible open spaces.  The Corporate Director Communities commented on the need for accessible green spaces and that there would be a net gain of 60 hectares of new additional accessible green space across the County Borough. 

 

The Cabinet Member Communities referred to the removal of the Parc Afon Ewenni site as a consequence of flood risk and asked what the minimum flexibility allowance would be in the LDP.  The Corporate Director Communities stated that the Parc Afon Ewenni site had been removed from the draft LDP, however Welsh Government guidance stipulated a minimum 10% flexibility allowance.  A reserve site at Heol Fach, North Cornelly had been included, bringing the flexibility allowance up to 13%.  She stated that it was very important for development to accord with the LDP.  The  development industry had been critical of the Council as it had previously focused on the delivery of larger  residential sites.  If the Heol Fach site were to be removed, the flexibility allowance would be reduced to 10% and the LDP could proceed on the basis that Cabinet had confidence in the delivery of all the sites allocated for housing.  The Leader stated that he had confidence in the deliverability of the LDP and the development of the sites allocated for housing.  The Cabinet Member Communities that he was comfortable with the 10% flexibility allowance, were the Heol Fach site to be removed. 

 

The Cabinet Member Communities sought an assurance that the green buffer would be maintained between the communities of Laleston and Bryntirion and Broadlands to prevent coalescence, notably the protection of Circus Field.  The Corporate Director Communities stated that assurances had been received there would be a visual and physical buffer with Laleston.  The Strategic Planning and Transportation Manager informed Cabinet that the Green Wedge study had concluded there was clear evidence for the retention of the green buffer.  The Leader noted that whilst the development is still proposed to go ahead, the fields which flank the road would be protected.    

 

The Deputy Leader and Cabinet Member Social Services and Early Help referred to the considerable concern at the lack of engagement from Cwm Taf Morgannwg University Health Board in putting forward proposals for new primary care facilities in the location of the sites identified for housing allocation, given existing difficulties in accessing GP services and the merger of GP practices.  She requested that the Leader write to the Chairperson of Cwm Taf Morgannwg University Health Board requesting that they engage in the LDP process in drawing up proposals for primary care facilities.  The Corporate Director Communities stated that the Health Board believe there to be sufficient current provision of primary care and as the LDP is not an adopted plan had not yet come forward with plans for new primary care facilities.  The Planning Team had discussed making land available for new health centres.  The Strategic Planning Policy Team Leader informed Cabinet that the Health Board had been engaged at the commencement of the of the LDP process and officers will continue to engage with them.  The Leader stated that he would write to the Chief Executive and Chairperson of the Health Board requesting an update and a commitment on their plans for new primary care provision as part of the LDP process.        

 

The Cabinet Member Wellbeing and Future Generations asked whether a reply had been received from the Welsh Government on the retention of farmland west of Bridgend.  The Strategic Planning and Transportation Manager informed Cabinet that a response had been signed off by the Welsh Government and that the work undertaken by officers was considered robust, given the war in Ukraine affecting the availability of agricultural land. 

 

The Cabinet Member Regeneration was pleased to see social and affordable housing allocations being accounted for in the LDP and asked what percentages of the housing allocation would be developed for such provision.  The Principal Strategic Planning Officer stated that across the Borough each site had undergone an assessment as to the mix of sites and gave certainty that each site can come forward with specified levels of affordable housing, with the exact tenure identified in the local housing market.  The percentage of affordable and social housing is 20%, with bespoke targets for each site in the RLDP.  The Leader informed Cabinet that affordable and social housing could also be delivered through Social Housing Grant and Section 106 monies.  The Leader requested clarification of the provision of 1,002 affordable homes over the life of the Plan to contribute to the wider LDP target of 1,646 affordable homes.  The Principal Strategic Planning Officer stated that 1,000 homes are from specific allocations and the remainder from sites already delivered and from windfall sites. 

 

The Leader referred to the Habitat Regulations Assessment where a plan or project is considered likely to have significant effects on European Sites and not directly connected with or necessary for the management of the site and asked whether this would affect biodiversity and the SINC review.  The Strategic Planning and Transportation Manager informed Cabinet that this was dealt in the Sustainability appraisal which confirmed  that no European sites are at detriment and a net gain would be sought through policies and which would need to be followed when applications are submitted. In terms of the SINCS there are protective measures in place. 

 

The Leader asked whether the provision of allotments sites is included in the LDP and whether outdoor sport and play facilities are also reflected in the LDP.  The Strategic Planning Policy Team Leader informed Cabinet that an allotment audit had been prepared for the LDP, which had shown a deficit of such provision within Bridgend.  The Cabinet Member Communities informed Cabinet that there is new Supplementary Guidance in place on amenity space.

 

The Leader asked how 5 new primary schools will be delivered in the LDP.  The Corporate Director Communities stated that the LDP will deliver £120m of investment into the County Borough which will include the provision of new primary schools.  The Strategic Planning Policy Team Leader informed Cabinet there is in place an Education Supplementary Planning Guidance and engagement had taken place with the Education Department on the delivery of new schools as specified in the LDP on the larger sites.  On smaller sites, a contribution would be sought from developers to fund improvements to existing schools.  Costs will be reviewed to ensure the correct costs are being levied. 

 

RESOLVED:           That Cabinet:

a) Noted the Deposit Plan Consultation Report Summary Document (Appendix 1) and agree the submission version of the Replacement Local Development Plan (RLDP) and recommended to Council that the RLDP as set out in Appendices 2&3 (subject to the amendment at recommendation c) be submitted to Welsh Government and PEDW for independent examination.

b) Authorised the Corporate Director Communities and Group Manager - Planning & Development Services Development to make any refinements to the RLDP, supporting background papers and technical evidence required prior to reporting to Council.

c) agreed the removal of a housing allocation at Heol Fach, North Cornelly as a candidate site as it was confident that the minimum 10% flexibility allowance housing requirement could be achieved in the replacement Local Development Plan.                     


30/08/2018 - Public Speakers ref: 752    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 30/08/2018 - Development Control Committee

Decision published: 18/05/2023

Effective from: 30/08/2018

Decision:

Planning Application No.                 Site                             Speakers

 

 P/18/520/FUL               Rockwool, Wern Tarw           E Crowley, Objector

                                                                                     D.Matthews Managing

                                                                                      Director Rockwool            

 P/18/429/FUL               31, Prince Road,                   Cllr J Gebbie, Objector

                                      Kenfig Hill                              G Collett, Objector

                                                                                    A Ireland, Site agent


30/08/2018 - Amendment Sheet ref: 753    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 30/08/2018 - Development Control Committee

Decision published: 18/05/2023

Effective from: 30/08/2018

Decision:

That the Chairperson accepted the Development Control Committee Amendment Sheet as an urgent item, in accordance with Part 4 (paragraph 4) of the Council Procedure Rules, in order to allow for Committee to consider necessary modifications to the Committee Report, so as to take account of late representations and revisions that require to be accommodated.


30/08/2018 - Development Control Committee Guidance ref: 754    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 30/08/2018 - Development Control Committee

Decision published: 18/05/2023

Effective from: 30/08/2018

Decision:

RESOLVED:                That the summary of Development Control Committee Guidance as detailed in the report, be noted.


30/08/2018 - Approval of Minutes ref: 751    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 30/08/2018 - Development Control Committee

Decision published: 18/05/2023

Effective from: 30/08/2018

Decision:

RESOLVED:                That the Minutes of a meeting of the Development Control Committee dated 19 July 2018, be approved as a true and accurate record.


30/08/2018 - Site Visits ref: 750    Recommendations Approved

Decision Maker: Development Control Committee

Made at meeting: 30/08/2018 - Development Control Committee

Decision published: 18/05/2023

Effective from: 30/08/2018

Decision:

RESOLVED:                That a date of Wednesday 10 October 2018 be confirmed for any proposed site inspections arising at the meeting, or identified in advance of the next Committee meeting by the Chairperson.


01/11/2022 - Urgent Items ref: 742    Recommendations Approved

Decision Maker: Licensing Sub-Committee B

Made at meeting: 01/11/2022 - Licensing Sub-Committee B

Decision published: 17/05/2023

Effective from: 01/11/2022

Decision:

None.

 


06/09/2022 - Exclusion of the Public ref: 741    Recommendations Approved

Decision Maker: Licensing Sub-Committee B

Made at meeting: 06/09/2022 - Licensing Sub-Committee B

Decision published: 17/05/2023

Effective from: 06/09/2022

Decision:

RESOLVED:            That under Section 100A (4) of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007, the public was excluded from the meeting during consideration of the following items of business as they contained exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Act.

 

Following the application of the public interest test it was resolved that pursuant to the Act referred to above, to consider the following items in private, with the public excluded from the meeting, as it was considered that in all the circumstances relating to the item, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, because the information would be prejudicial to the applicant so mentioned.


06/09/2022 - Urgent Items ref: 740    Recommendations Approved

Decision Maker: Licensing Sub-Committee B

Made at meeting: 06/09/2022 - Licensing Sub-Committee B

Decision published: 17/05/2023

Effective from: 06/09/2022

Decision:

There were no urgent matters. 


25/05/2022 - Licensing Act 2003 and Gambling Act 2005 Delegation of Functions ref: 436    Recommendations Approved

Decision Maker: Licensing Act 2003 Committee

Made at meeting: 25/05/2022 - Licensing Act 2003 Committee

Decision published: 17/05/2023

Effective from: 25/05/2022

Decision:

The Licensing Policy Officer presented a report setting out the proposed arrangements for the authorisation of officers under the Licensing Act 2003 and Gambling Act 2005 and confirming arrangements for the formation of sub-committees following the Annual Meeting of Council 2022.

 

The Licensing Policy Officer explained that in the interests of effective performance it was proposed to delegate the responsibility for authorising officers to administer the requirements of the Licensing Act 2003 and

Gambling Act 2005, to the Chief Officer – Legal and Regulatory Services, HR and Corporate Policy and for the Chief Officer – Legal and Regulatory Services, HR and Corporate Policy to institute proceedings under those Acts. It was also proposed that, where appropriate, the Chief Officer – Legal and Regulatory Services, HR and Corporate Policy, the Team Manager Licensing (Bridgend and Vale), the Senior Licensing Officer (Technical), Senior Licensing Enforcement Officer and Licensing Policy Officer be authorised to acknowledge and issue Notices relating to Temporary Event Notices; to issue, refuse, suspend licences, registrations, certificates, permits and notices, to implement the relevant provisions in respect of offences, reviews or other requirements; pursuant to any of the rules,

regulations and/or Orders made under the Licensing Act 2003 and Gambling Act 2005 (as amended). The authorisation in respect of the licensing officers would only take effect when they were made available to Bridgend County Borough Council in accordance with section 113 of the Local Government Act 1972. The Committee was asked to approve the existing arrangement of the formation of further Sub-Committees consisting of three Members of the Licensing Act 2003 Committee to determine applications under the Licensing Act 2003 and Gambling Act 2005. It was proposed that the Licensing Act 2003 Sub-Committees be chaired by the Chairperson or Vice Chairperson of the Licensing Act 2003 Committee where possible. In the event that the Chair or Vice Chair were not able to attend, a chairperson would be elected.

 

RESOLVED:          The Committee exercised its delegated authority and:

 

1.       authorised the Chief Officer – Legal and Regulatory Services, HR and Corporate Policy to institute proceedings under the above-mentioned Acts.

2.       authorised the Chief Officer – Legal and Regulatory Services, HR and Corporate Policy, the Team Manager Licensing (Bridgend and Vale), the Senior Licensing Officer (Technical), Senior Licensing Enforcement Officer, and Licensing Policy Officer to acknowledge and issue Notices relating to Temporary Event Notices; to issue, refuse, suspend licences, registrations, certificates, permits and notices, to implement the relevant provisions in respect of offences, reviews or other requirements; pursuant to any of the rules, regulations and/or Orders made under the Licensing Act 2003 and Gambling Act 2005 (as amended).

3.         approved the arrangements for the formation of Sub-Committees set out in paragraph 4.3 of the report.


28/10/2022 - Revenue Monitoring Statement 1 April to 30 September 2022 and Annual Accounting Statement 2021-22 update ref: 734    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 28/10/2022 - Coychurch Crematorium Joint Committee

Decision published: 17/05/2023

Effective from: 28/10/2022

Decision:

The Treasurer submitted a report, the purpose of which, was to inform the Joint Committee of the details of the income and expenditure for the first six months of the 2022-23 financial year and give a projection of the final outturn, as well as to provide an update to the Joint Committee in relation to the Annual Accounting Statement 2021-22.

 

By way of background information, the Finance Manager, Financial Control, Closing and Accounting Systems, confirmed that the 2022-23 Revenue Budget was approved by the Joint Committee at its meeting on 4 March 2022. The current budget position and projected outturn for 2022-23 was shown in paragraph 4.1 of the report.

 

She referred Members to paragraph 4.1 of the report and Table 1, which contained details of income and expenditure for the period April to September 2022, together with the projected outturn for the financial year.

 

This Table showed a projected deficit of £941,000 for the 2022-23 financial year, which is in line with the deficit approved by the Joint Committee on 4 March 2022 and is as a result of additional budget being approved for capital works for the Flower Court extension. An explanation of the variances between the budget and projected outturn were further detailed in this section of the report.

 

Table 2 in paragraph 4.2, gave a breakdown of the Capital Financing budget for 2022-23, along with the expenditure for the period April to September 2022 and projected outturn for the financial year. An additional budget of £719,957 was agreed to fund the increased costs for the Flower Court extension at the Joint Committee meeting on 15 July 2022, increasing this budget to £1.270 million, added the Finance Manager – Financial Control,  Closing and Accounting Systems.

 

The Annual Return for 2021-22 (at Appendix 1 of the report) was submitted to Audit Wales at the end of July 2022, showing a surplus of £280,724 for the year and an accumulated balance of £3,179,607 at 31 March 2022.

 

She advised that Audit Wales had now confirmed that the Return has been audited with no amendments required (Appendix 2 referred).

 

The Finance Manager – Financial Control, Closing and Accounting Systems finally added, that a copy of the certified Return will be made available at the Crematorium and electronically on Bridgend County Borough Council’s website.

 

A Member referred to the top of page 29 of the report, where it made reference to a projected increase in Bridgend County Borough Council Contribution of £3,000 relating to increased staffing costs recharged to the Council’s Cemeteries service. He asked for some clarification as to what this was.

 

The Bereavement Services Manager and Registrar confirmed that this was a percentage of salary of a member of staff that had been placed from the Cemeteries Department of the Communities Directorate to the Crematorium, therefore some of the post’s salary was re-charged to that Department. 

 

RESOLVED:                                   That the Joint Committee noted the Revenue Monitoring Statement April to September for 2022-23 and the position in relation to the Annual Accounting Statement 2021-22.


28/10/2022 - Recycling of Metals Scheme Donations ref: 733    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 28/10/2022 - Coychurch Crematorium Joint Committee

Decision published: 17/05/2023

Effective from: 28/10/2022

Decision:

The Bereavement Services Manager and Registrar presented a report, the purpose of which, was to obtain the Joint Committee’s nominations and approval of organisations to receive charitable funding from the Institute of Cemetery and Crematorium Management (ICCM) scheme for the recovery of metals arising from cremations and to update the Joint Committee on charity donations made by Coychurch Crematorium.

 

She advised that Coychurch Crematorium participates in a national scheme for the Recycling of Metals, which are derived from the cremation process. Any surplus monies after deduction of costs from the sale of metals are then distributed to charities associated with bereavement services, via the ICCM.

 

Paragraph 3.2 of the report, gave some examples of charities where such monies had been contributed to previously.

 

The nomination of charities to benefit from funding accrued from the sale of metals is presented periodically to the Joint Committee for consideration to ensure even distribution of the funding. The Crematorium receives a request from the ICCM to nominate a charity approximately every six months.

 

In order to ensure that a wide range of local charities receive funding an updated list of organisations was listed in paragraph 4.2 of the report, for the Joint Committee’s consideration. These charities have approached the Crematorium for funding. Only one charity can be nominated each time, the Bereavement Services Manager and Registrar added.

 

A Member felt that a charity for young people called Eye to Eye that supported schools in Rhondda Cynon Taf should be given a donation. The last donation given to this organisation was in 2015. This suggestion was supported by Members.

 

It was also suggested and agreed that the Alzheimer’s Society also be donated to and that this be first on the list with Eye to Eye being second, then the remainder as listed in the report, being nominated in the order they were shown.

 

RESOLVED:                                 (1)  That the Joint Committee noted the charitable donations made by Coychurch Crematorium.

 

(2)  The Joint Committee agreed to nominate and support the list of suitable charities, for submission for funding from the National Recycling of Metals Scheme in the order shown in the report, following firstly the nomination of the Alzheimer’s Society charity and Eye to Eye (in that order).


28/10/2022 - Green Flag Award ref: 732    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 28/10/2022 - Coychurch Crematorium Joint Committee

Decision published: 17/05/2023

Effective from: 28/10/2022

Decision:

The Bereavement Services Manager and Registrar presented a report, in order to advise the Joint Committee on Coychurch Crematorium’s successful application for a Green Flag Award in 2022.

 

By way of background, she explained that the Green Flag Award is the benchmark national standard for parks and green spaces in England and Wales. It was launched in 1996 to recognise and reward the best green spaces in the country. The first national award was introduced in 1997 and it continues to identify the high standards against which parks and green spaces are measured. It is also seen as a way of encouraging organisations to achieve high environmental standards, setting a benchmark of excellence in recreational green areas.

 

Coychurch Crematorium received its first award in 2010 and annually thereafter to the present date.

 

A re-submission for the Green Flag Award was made in January 2022 and awards were announced on 11th July 2022, the Bereavement Services Manager and Registrar confirmed.

 

The Crematorium had once again been successful in securing this nationally recognised award for the standards of care and maintenance of the site and grounds. The award confirms the commitment to maintaining high standards, which can be appreciated by all visitors.

 

She was pleased to say therefore, that Coychurch is flying its Green Flag for the thirteenth year in succession.

 

The Chairperson of the Coychurch Crematorium Joint Committee and the Bereavement Services Manager and Registrar normally collect the Green Flag Award at a ceremony but the Green Flag Award organisers will not hold an award ceremony this year. Instead, the Green Flag and certificate will be delivered directly to Coychurch Crematorium.

 

On 27 July 2022 Bridgend County Borough Council issued a press release to advise the public of the Green Flag Award successes, a copy of which is attached as Appendix A to the report.

 

The award requires an annual application and a further submission will be made in January 2023, concluded the Bereavement Services Manager and Registrar.

 

RESOLVED:                                  That the Joint Committee noted the report with pleasure and congratulated the Bereavement Services Manager and Registrar and her staff for once more achieving this award.


28/10/2022 - Approval of Minutes ref: 731    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 28/10/2022 - Coychurch Crematorium Joint Committee

Decision published: 17/05/2023

Effective from: 28/10/2022

Decision:

RESOLVED:                               That the minutes of a meeting of the Coychurch Crematorium Joint Committee dated 15 July 2022, be approved as a true and accurate record.


01/11/2022 - Exclusion of the Public ref: 743    Recommendations Approved

Decision Maker: Licensing Sub-Committee B

Made at meeting: 01/11/2022 - Licensing Sub-Committee B

Decision published: 17/05/2023

Effective from: 01/11/2022

Decision:

RESOLVED:           That under Section 100A (4) of the Local Government Act 1972 as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007, the public be excluded from the meeting during consideration of the following item of business as if contained exempt information as defined in Paragraph 12 of Part 4 and/or Paragraph 21 of Part 5 of Schedule 12A of the Act.

 

Following the application of the public interest test it was resolved that pursuant to the Act referred to above, to consider the following item in private, with the public excluded from the meeting, as it was considered that in all the circumstances relating to the item, the public interest in maintaining the exemption outweighed the public interest in disclosing the information, because the information would be prejudicial to the applicant so mentioned.

 


09/05/2023 - Grants Financial Management Policy ref: 676    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 09/05/2023 - Cabinet

Decision published: 16/05/2023

Effective from: 09/05/2023


09/05/2023 - Corporate Risk Management Policy ref: 696    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 09/05/2023 - Cabinet

Decision published: 16/05/2023

Effective from: 09/05/2023


09/05/2023 - Community Safety Partnership ref: 677    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 09/05/2023 - Cabinet

Decision published: 16/05/2023

Effective from: 09/05/2023


09/05/2023 - School Modernisation Programme - Coety Primary School - Outcome of Consultation Process ref: 679    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 09/05/2023 - Cabinet

Decision published: 16/05/2023

Effective from: 09/05/2023


15/07/2022 - Declarations of Interest ref: 719    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 15/07/2022 - Coychurch Crematorium Joint Committee

Decision published: 15/05/2023

Effective from: 15/07/2022

Decision:

None.


15/07/2022 - Annual Accounting Statement 2021-22 ref: 723    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 15/07/2022 - Coychurch Crematorium Joint Committee

Decision published: 15/05/2023

Effective from: 15/07/2022

Decision:

The Finance Manager, Financial Control and Closing presented a report, in order to present the unaudited Annual Accounting Statement for the 2021-22 financial year to the Joint Committee, and to obtain approval to submit the Annual Accounting Statement for Coychurch Crematorium to Audit Wales.

 

Following the report outlining certain background information, she confirmed that Section 1 of the Annual Accounting Statement (Appendix 1 to the report) showed that in 2021-22 Coychurch Crematorium made a net surplus of £280,724. The surplus had been added to the accumulated reserve for the Crematorium brought forward at 31 March 2021, bringing the total of that reserve to £3,179,607 at 31 March 2022, compared to £2,898,883 in the preceding year.

 

Table 1 in paragraph 4.1 of the report, showed a summary of the final financial position for the Crematorium for 2021-22 as compared to the budget set at the start of the financial year.

 

The Finance Manager, Financial Control and Closing stated that explanations for the more significant variances from budget were shown in bullet point format at paragraph 4.2 of the report.

 

Table 2 in the report, then reflected a breakdown of the Planned Capital Maintenance Budget along with the Outturn and Variances for 2021-22, relating to the Flower Court extension, Site Lighting and the Chapel Sound equipment.

 

Further to the Annual Accounting Statement, a supplementary Balance Sheet was provided in Table 3 of the report and this supplementary information provided a further breakdown of the figures recorded in the Annual Accounting Statement.

 

Further information to explain the balances was expanded upon in paragraph 4.4 of the Treasurers report.

 

RESOLVED:                                That the Joint Committee approved the                 Annual Accounting Statement for Coychurch Crematorium for 2021-22 (Appendix 1 to the report referred), and agreed that the Chairperson of the Joint Committee signs the Annual Accounting Statement prior to submission to Audit Wales.


15/07/2022 - Flower Court Facilities ref: 722    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 15/07/2022 - Coychurch Crematorium Joint Committee

Decision published: 15/05/2023

Effective from: 15/07/2022

Decision:

The Bereavement Services Manager and Registrar submitted a report, the purpose of which, was to advise the Joint Committee on the progress of the construction of an extension to the Flower Court facility at Coychurch Crematorium and to request approval to award the Contract resulting from the tender process as detailed in the report.

 

The proposed extension was designed to improve the mourners experience and the movement of the congregation by providing a larger covered facility on the currently unused grass area, the design being in keeping with the Crematorium’s Grade 2* listed building status and the design ethos of the extremely eminent original architect, Maxwell Fry.

 

At the meeting on 14th June 2019 the Joint Committee was introduced to the architect, Jonathan Adams (of Percy Thomas Architects, Capita Real Estate and Infrastructure), a previous president of the Royal Society of Architects in Wales and noted for various prestigious projects including the millennium centre in Cardiff Bay. Members were provided with a detailed presentation of his proposed design for the extension works. The Joint Committee were then shown pictures of the works, expanded upon by the Bereavement Services Manager and Registrar, as follows:  

 

(i)    The design is most impressive, effective for the requirements of the bereaved and staff but also compliments the religious ethos of the existing buildings and grounds.

(ii)    It maximises the use of space – being a large structure.

(iii)   It provides a new door aperture from the rear of the chapel that leads directly into the extended covered Flower Court, greatly improving the speed at which mourners can vacate the chapel to view the floral tributes while additionally improving safety in the case of an emergency evacuation.

(iv)   It also provides covered access between the door at the top of the Cloister walkway to the chapel exit doors.

 

The design takes its dome-like form from historic religious buildings of different faiths, displaying handkerchief vaults built from steel and hardwood frames and featuring stone walling, stone paving and stained glass, all high-end natural materials beautifully crafted, which complement the current architectural style of the building.

 

The Joint Committee approved the design and authorised that officers proceed to apply for planning permission and invite tenders for the construction works, subject to further approval. The funding for the project was then estimated at £540,000 and would be accommodated from the crematoriums reserve funds.

 

At the meeting on 4th September 2020 the JC was again updated, that despite the pandemic, work had progressed in some areas, mainly that:

 

-          All statutory approvals had been achieved, including listed building consent from Welsh Government. The Crematorium had worked extremely closely with our conservation planners and CADW on this project, who have very positively endorsed the design.

 

At the meeting on 5th March last year, Members were advised that the pandemic had impacted upon the timetable and funds were moved to the 2021/22 budget, to enable the architect to continue to actively progress the procurement stage and the preparation of tenders.

 

The pandemic has had a detrimental impact upon the speed at which the tender stage could be reached and at the meeting of 4th March this year, the Joint Committee was advised that tenders would be invited through E-Tender Wales in March, in accordance with BCBC’s Contract and Financial Procedure Rules, with construction works planned to commence summertime this year. The original estimated budget cost of £550,000 was included in the Crematorium’s Business Plan and 2022/23 revenue budget, and approved by the Joint Committee.

 

Members delegated to the Clerk and Technical Officer the power to approve the acceptance of the most economically advantageous tender, unless the tender amount exceeded the allocated budget cost, at which point a further report would be submitted to the Joint Committee to confirm final approval of tenders. The Crematorium’s reserve fund would be able to accommodate a higher construction cost if required.

 

On the 18 March last, Bridgend County Borough Council invited tenders via an open tender process through E-Tender Wales and an advert on Sell2Wales. The final date for the return of tenders was 17 June 2022 and one tender was opened by BCBC’s procurement manager and cabinet/committee. The invitation to tender contained several quality questions as well as a commercial submission and Capita Real Estate and Infrastructure was instructed to carry out a qualitative and quantitative tender evaluation. The combined Quality and Commercial Scoring can be seen in the table on page 40 of the report

 

The most economically advantageous tender, taking into account Quality and Price, was submitted by South Wales Contractors Ltd in the sum of £1,269,956.74. The quality element of the tender submission was scored extremely highly.

 

The Tender Review Report produced by Capita is attached at Page 49 of the report, which included a recommendation to engage South Wales Contractors Ltd as the successful tenderer.

 

The Bereavement Services Manager and Registrar advised, that whilst it is recognised that the commercial sum for the project is substantially higher than the estimated budget amount originally provided by Capita back in 2019 and with one tender submission, the architect, Mr Jonathan Adams, has provided a number of reasons and reassurances for the current status of the project, those being:

 

·         The impact of the pandemic largely placing the project on hold in 2020, following the first Covid-19 lockdown. The bespoke design depended greatly on the input of specialist suppliers and manufacturers, to finalise the design of the timber roof structure, including the construction of a prototype frame, all of which closed down. The design team began working with specialists again in 2021, the resultant staff resource issues prevented them from also submitting tenders.

 

·         The unconventional bespoke design creates procurement challenges. It has been tailored to the unique character, history and listed building status of the Crematorium so, like the existing building, the new design has few standard components, so the accurate execution of the details and good quality workmanship is crucial, limiting those capable of tendering.

 

The positioning of the construction site directly adjacent to Crallo Chapel and the existing Flower Court, demands special care to ensure public safety and also limited working hours to enable the Crematorium to remain operational. These constraints are specific to the Crematorium and add significant risk for the contractor.

 

The scale of the build, the high quality of skills required and the challenging site constraints, all taken together, have the effect of making the project unattractive to potential bidders from outside the South Wales area, as they would incur additional costs that would represent a significant percentage of the contract value, especially as their supply chains are also likely to be geographically remote.

 

Having conducted a search, Capita concluded that tender submissions would be low in number and received from firms with prior knowledge of the Crematorium site. Consequently, although unusual to receive one tender, it is not unexpected.

 

·         The tender received is a strong submission. The contractor has invested much time and effort into fully understanding the detailed specifics of the design information to ensure that their pricing is comprehensive and accurate. They have given careful consideration to the sequence of works (and I can confirm that they provided an extremely comprehensive and impressive build programme which demonstrated a deep understanding of the technicalities of the build) and, because they have successfully completed several projects at the Crematorium already, they have a better understanding of the constraints and the risks of the site than any other bidder could have.

 

Their previous experience of working at the Crematorium and providing the highest standards of workmanship meant that they scored highly on the information they provided in the quality section of the tender. It was therefore Capita’s view, that this contractor would most likely have won the tender process regardless of more tenders being received.

 

·         Price Inflation has impacted greatly: The project was approved over three years ago but from the summer 2020 was then on standstill due to the pandemic lockdown.

 

When the construction industry in the UK re-mobilised towards the end of last year, construction costs rose rapidly and significantly right across the industry due to acute shortages of both materials and labour, with materials costs for timber rising by 80% and steel by 60% for example. Inflation remains well in excess of RPI inflation. We are all aware of Brexit, rising fuel costs, etc, and Capita feels that the tender submission reflects current market prices and risk allowance and is a good tender.

 

The Bereavement Services Manager and Registrar added that having worked closely on this tender and having scrutinised the 80 plus design drawings provided to contractors as part of the tender, she appreciated the large scale and complexity of the very bespoke build and the high quality materials used to complement the listed building status, and therefore why the commercial value of the tender is considered very competitive. When you consider that over seven years ago via competitive tender, it cost the Crematorium 1.2 million to build a basic small block extension and install two new cremators and associated plant, this provided a little perspective.

 

The Joint Committee is further advised that South Wales Contractors regularly win competitive tender construction projects and civil engineering works with BCBC, which reassuringly demonstrates their reliability to provide high quality workmanship and competitive pricing. When preparing their tender, they would have expected to be in competition with other tenderers.

 

They are a contractor of choice by the Facilities and Corporate Landlord construction team, having worked on endless projects across all sections of the council, including the Civic Offices, nursing homes, schools and the Highways Department, also proving to be experts in working on live buildings. In relation to Coychurch Crematorium, they have carried out a vast number of building projects won on competitive tender, including the extension of the Waiting Room facility and installation of new disabled toilets, the reconfiguration and refurbishment of the Flower Court toilets and the toilet block adjoining Coity Chapel, the provision of the new road infrastructure and car park in the new land extension, and most recently were awarded the tender for the external lighting project, completed July 2021. They have demonstrated very high standards of workmanship at competitive costs and an ability to work seamlessly around the crematorium while it remains operational, and with timely efficiency. 

 

There has been no structural addition to the public areas of the main Crematorium building since it opened in 1970. The extension will vastly improve the bereavement experience at the facility, resolving the current bottle neck as mourners leave the premises and assist with the safer movement of mourners through the building as a whole. It will provide a large, pleasant, covered open space from which mourners can disperse after a funeral, away from the toilet corridor and with an additional door opening to the rear of Crallo chapel to assist with this. The problems associated with the existing flower court corridor have been further highlighted during the recent pandemic, when the confined space and social distancing requirements meant that it could not be utilised during the period of restrictions, requiring mourners to pass straight through to the outside road area, regardless of weather conditions.

 

The current plastic side to the existing flower court corridor, which was a new addition and installed prior to the listed building status of the Crematorium does not complement the high standards of architectural design provided by Maxwell Fry and by today’s standards, would not have been accepted by planners, and it will benefit from being replaced by a high end designed facility using the very best of natural materials, which has gained a positive endorsement from the planning Conservation Officer.

 

Since the Crematorium opened in 1970 the choice for cremation has increased to over 80% and congregation sizes have increased hugely, with complete funeral services taking place at the crematorium rather than in churches first. This has been further emphasised by the need to install screens and speakers in the cloister to accommodate the large numbers of mourners attending the crematorium, despite the chapel being one of the largest in the UK. With the 50th anniversary of the opening of the Crematorium having occurred during the height of the pandemic in 2020 such an improvement to the building would provide a befitting way to mark the occasion and address the needs of modern times, by investing in the Crematorium’s future expansion in a way that embraces its listed building status.

 

As a result of the increased death rate during the 2020 and 2021 of the pandemic, a total of 570 additional cremations took place which created £400 thousand pounds of additional income in cremation fees and this does not include a substantial amount more revenue created from the sale of memorials.

 

YEAR

CREMATIONS

ADDITIONAL

CREMATIONS

COST PER CREMATION

ADDITIONAL INCOME

2019

1625

 

 

 

2020

1933

308

£696.40

£214,491.20

2021

1887

262

£707.50

£185,365.00

TOTAL

 

570

 

£399,856.20

           

The project provides a befitting way of investing that additional income in a manner that improves the bereavement experience for future generations, in recognition of the sadness that has facilitated it.

 

The additional £720k required for the project will be transferred from the Crematorium’s accumulated surplus/reserve fund which currently has a balance of £3.2 million. This would be reduced to £2.5 million and is considered a sufficient level to fund future cremation plant and improvements and maintain and protect the service in light of unknown demands or emergencies.

 

A Member asked if the Crematorium had sufficient reserves to accommodate this extra expenditure going forward, to which the Bereavement Services Manager and Registrar confirmed that they had and that such Reserves had been and still were, in a healthy position.

 

The Chairperson asked when the project would start and would the work be undertaken in the evening, when there were no burials taking place.

 

The Bereavement Services Manager and Registrar advised that the Contract would be awarded next week with the build probably commencing in September 2022.

 

RESOLVED:

 

(1)  The Joint Committee approved the Tender from South Wales Contractors Ltd in the sum of £1,269,956.74 and to award the Contract to this contractor.

(2)  The Joint Committee delegated to the Clerk and Technical Officer the power to approve the final terms of the Contract in consultation with Bridgend County Borough Council’s Chief Officer, Legal and Regulatory Services, Human Resources and Corporate Policy and thereafter arrange for the execution of the Contract on behalf of the Joint Committee.                        

 


15/07/2022 - Internal Audit of Coychurch Crematorium ref: 721    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 15/07/2022 - Coychurch Crematorium Joint Committee

Decision published: 15/05/2023

Effective from: 15/07/2022

Decision:

The Group Manager – Highways and Green Spaces presented a report, that informed the Joint Committee of a recent Internal Audit of Coychurch Crematorium to allow certification of the 2021/22 annual return.

 

He advised that the objective of the Audit was to provide assurance to the Joint Committee on the adequacy and effectiveness of the internal control, governance and risk management arrangements in respect of Coychurch Crematorium.

 

Audit testing was undertaken in respect of the financial year 2021/22 and the internal control, governance and risk management arrangements were evaluated against the audit objectives listed in paragraph 3.2 of the report, ie in relation to Governance, Budgetary Control, Income Management and Invoice and Order Management.

 

The Group Manager – Highways and Green Spaces confirmed that the Audit identified a number of strengths and areas of good practice. There was one recommendation made as a result of the Audit and the action in respect of this, had been implemented.

 

The Audit opinion concluded that there was substantial assurancethat a sound system of governance, risk management and control exists, with internal controls operating effectively and being consistently applied to support the achievement of objectives in the area audited.

 

He concluded his submission, by advising that there were no further actions required.

 

A copy of the Internal Audit Report was attached for the benefit of Members at the Appendix to the report.

 

A Member advised that he was pleased to note that the Audit feedback and resulting recommendation made by them, had been acted upon so quickly by the Crematorium.

 

RESOLVED:                             That the Joint Committee noted the  Internal Audit Report.


15/07/2022 - Annual Review Of 2021/22 Business Plan Objectives ref: 720    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 15/07/2022 - Coychurch Crematorium Joint Committee

Decision published: 15/05/2023

Effective from: 15/07/2022

Decision:

The Bereavement Services Manager and Registrar submitted a report and the accompanying Business Plan, that included service objectives and proposed maintenance and improvement projects to enhance and maintain the Crematorium grounds and the buildings for the forthcoming financial year.

 

She explained that in line with the Memorandum of Agreement, the purpose of the June annual review was to look back at the performance of the Crematorium during the preceding financial year of 2021/22; to review performance against the 2021/22 business plan, and a number of headings have been identified, which could be analysed in more detail, commencing on page 13 of the report.

 

Firstly, she confirmed that the total number of cremations in 2021/22, was 1681 made up of 1024 from Bridgend, 140from Vale of Glamorgan and 459 from Rhondda Cynon Taff, with 58 from outside of the 3 authorities. While the mid-part of 2021 was still experiencing some impact from the Covid-19 pandemic with higher cremation numbers, this began to drop to more normal levels towards the latter part and into the early part of this year, as the vaccination programme took effect. When she delivered this report last June, she reported 2086 cremations for the financial year 2020/21, an increase of 416 cremations on the previous pre-covid financial year, which was a quarter more deaths than would have been expected. So, a more normal death rate return was being seen, replacing those very sad circumstances.

 

The second heading on Page 13 of the report, detailed service standards through the results of the Public Satisfaction Questionnaires in 2021/22, which are sent to all cremation applicants. The target is to achieve 100% overall satisfaction levels rated at good or excellent, and the Bereavement Services Manager and Registrar, was pleased to report that these remained constant at 100%, with a target set in the 2022/23 Business Plan for the same result.

 

The observations and comments provided by the cremation applicants were detailed, so she had added some notes where applicable to assist with clarity.

 

Due to the pandemic, 2021/22 has remained extremely challenging, and despite the higher numbers of funerals and the restrictions in place to keep mourners and staff safe, feedback is very positive and where necessary she had responded to the cremation applicant in writing. There were some really positive comments regarding the professional sensitive attention received from Crematorium staff and the way that the funeral services are run, and also the high standards of maintenance of the grounds and buildings, including the peaceful atmosphere of the site. The benefits of the Crematorium’s webcast system had been clearly very much appreciated during the pandemic period. Members will note some comments between April and September relating to restrictions in place as a result of the pandemic, but from October onwards these comments cease as restrictions slowly relaxed. The Joint Committee will also note some negative comments regarding the Crematorium’s sound system between April and September, but again from October onwards these comments cease, when both chapels received completely new digital music and media systems, which were proving to be extremely successful.

 

The Bereavement Services Manager and Registrar stated that it was of some particular note, that the Crematoria had once more achieved the Green Flag award in 2021 for the 12th year in succession.  This is the nationally recognised award for standards of care, maintenance and good management practices of the site and grounds. The award confirms the commitment to maintaining high standards, which can be appreciated by all its visitors.

 

The third heading on Page 20 of the report, detailed the expenditure programme for planned works in 2021/22. In combination with the table on Page 21, Members could analyse the progress of the service objectives for last year.

 

In summary the Bereavement Services Manager and Registrar, confirmed that planned works in 2021/22 primarily concentrated on, firstly, the installation of external lighting to the site. Despite the challenges of the pandemic this was completed in July last year with a final spend of £250k, which was within the original estimated budget of £300k. Not only does the new external lighting look excellent and had received many complements, it has enabled the Crematorium to provide later service times in the winter months, when previously the darker nights prevented this for reasons of safety.

 

Secondly, the upgrade to the chapel music and media systems took place, which were replaced in both chapels and included additional speakers and new overflow and visual tribute screens. This was completed in December last year with a final spend of £45k, again within the original estimated budget.

 

The Coronavirus pandemic has caused delays to the Crematoria other main project, the Flower Court extension, with the project moved to the current 2022/23 budget. A further report on this would follow on the agenda.

 

The budget strategy review had been completed and was reported in the 2022/23 Business Plan Report at the previous meeting of the Joint Committee on 4th March this year, with the service remaining financially self-sufficient.

 

The table on Page 21 of the report, summarised the timescales and officer responsibilities for the service objectives over the past and current financial years.

 

In addition to these proposed service developments, a property contingency is included in the Crematorium’s revenue budget to cover unplanned works and general repair and maintenance.

 

The Bereavement Services Manager and Registrar, also reminded Members of the Crematorium’s surplus fund which is designed to build up reserves for the future replacement of the cremators and ancillary plant in approximately 10 years, as well as fund all future service improvements. Maintaining this reserve will ensure the Crematorium has sufficient long-term funds for both, plus any unplanned eventualities that could occur. Further details of this and the overall budget would be explained in the Treasurers report, she added.

 

Members commended the report, whilst the Chairperson also paid tribute to the extensive rose gardens in the grounds that were the second largest in Wales.

 

RESOLVED:                                 That the Joint Committee noted the report with pleasure.


15/07/2022 - Election of Vice Chairperson (from Rhondda Cynon Taf County Borough Council members) ref: 718    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 15/07/2022 - Coychurch Crematorium Joint Committee

Decision published: 15/05/2023

Effective from: 15/07/2022

Decision:

RESOLVED:                         Members agreed by way of a unanimous decision, that Councillor B Stephens be elected Vice-Chairperson of the Coychurch Crematorium Joint Committee for the ensuing year.


15/07/2022 - Election of Chairperson (from Bridgend County Borough Council members) ref: 717    Recommendations Approved

Decision Maker: Coychurch Crematorium Joint Committee

Made at meeting: 15/07/2022 - Coychurch Crematorium Joint Committee

Decision published: 15/05/2023

Effective from: 15/07/2022

Decision:

RESOLVED:                         Members agreed by way of a unanimous decision, that Councillor JC Spanswick be elected Chairperson of the Coychurch Crematorium Joint Committee for the ensuing year.

 

Councillor Spanswick took the Chair.